Info - User contributions [en]

October 16, 2018

2018-12-01T04:29:13Z

Kchou: Created page with "===Christian Academy in Japan=== Board of Directors Meeting<br> Matsukawa Place<br> October 16, 2018<br> ===Attendance=== Gerald may (TEAM)<br> Johanna Leenders (Mieke Sasaki..."

===Christian Academy in Japan===
Board of Directors Meeting<br>
Matsukawa Place<br>
October 16, 2018<br>

===Attendance===
Gerald may (TEAM)<br>
Johanna Leenders (Mieke Sasaki) (CRJM)<br>
Joel Peterson (Member at Large)<br>
Anda Foxwell (Head of School)<br>
Pauline Carlson (ECC)<br>
Stephen Durkoop (OMS)<br>
Jeremy Seminoff(Member at Large and Educator)<br>
Jaine Chung (Jaine Loh)(Japan Baptist Fellowship)<br>
Karen Stoesz (SEND)<br>

====Supervisor-Auditor====
Sobi Abraham <br>
Jennifer Rood<br>

===SY 18-19:23 Devotions===
Jaine Loh shared devotions from Matt. 3:16-17. Our identity in Christ is not based on what we do. God’s acceptance of us is simply given, not earned.
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===SY 18-19:24 Time of prayer for CAJ (B4.6.7) ===
Time was spent in prayer.
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===SY 18-19:25 Call to order / Determination of Quorum (AoE Chap 3, 18.8)===
The meeting was called to order at 9:17 a.m. All members were present.
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===SY 18-19:26 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda.
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===SY 18-19:27 Approval of Consent Agenda (B 4.3.3)===
MSC to approve the consent agenda.<br>
:September 18, 2018 Board of Directors minutes (B 4.2.9.5)<br>
:September 18, 2018 Executive Action minutes (B 4.2.9.5, 4.2.9.2.4, 4.2.9.4)<br>
:September 6, 2018 Executive Committee minutes <br>
:July 2, 2018 Board of Directors minutes<br>
:October 5, 2018 Finance Committee minutes (B 4.7.6.3.2)<br>
:Head of School monitoring report (B 2.2, 2.9; B1.4 (Staff) (B2.1.1., 2.5.1, 3.5.2.1)<br>
:Professional growth rubric - Anda talked about how this is used<br>
:Parent responsibility agreement - Anda talked about the rationale behind introducing this agreement for use at CAJ<br>
:Board Ends review: B 1.4 - staff (B4.1.5, 4.3 Overview)<br>
:*Question to answer: What does our ownership demand from this organization in the area of staffing?<br>
:*Board Policy review: B 4.1, Governing Styles and Values (B 4.1.6)<br>

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===SY 18-19:28 Staff report – Human Resources - Pam Kumate===
Pam Kumate gave a staff report.<br>
B2.2.11.1 Notify staff prior to the retirement age of 65 that contract terms will be renegotiated for service rendered beyond the retirement age. (SY 11-12:88)<br>
Pam reported that there are changes coming to the retirement age in the U.S., Japan, and Canada. A review of the above policy is needed. <br>
A copy of the chart used in the report will be filed with this set of minutes.<br>
Jennifer Rood prayed for Pam. Gerald May thanked Pam for all her work in the HR department. <br>

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===SY 18-19:29 Head of School Report – School “Temperature Check”===
Anda Foxwell gave the HoS report. <br>
Jacquie Willson is acting Head of School Oct. 24-28 while Anda and the principals are at an EARCOS conference. <br>

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===SY 18-19:30 Discussion: B 2.3.1.1.3 Non-Christian homes (Anda Foxwell)===
Gerald prayed for the afternoon sessions.<br>
Time was spent discussing B2.3.1.1.3. <br>
We must remain very true to the purpose of the school.<br>
<b>Purpose) Act of Endowment Chapter 2 </b><br>
3 The Corporate Body shall have as its purpose the establishment of a private school (hereinafter, "The School") based on the Fundamental Education Law and School Education Law, the provision of Christian based school education for the children of Christian missionaries and other Christians who live in Japan, and the development of talented people who can serve God and people.<br>

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===SY 18-19:31 MSC to approve the review of the following policies by the Governance and Policy Review Committee:===
<b>B 2.3.1.1.3. , 2.2.11.1, 2.7.11.3, 2.7.11.3.1, 2.7.11.3.2</b>
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===SY18-19:32 Strategic Discussion: Ends Review===
The board discussed the Ends by answering the following question:<br>
*What are Ends? Why do we need them?<br>
Discussion points: <br>
<br>
Target<br>
End product for students and the school<br>
Desired outcome of our activity<br>
Where do they fit? <br>
Static? Changing? <br>
Foundational<br>
Snapshot of purpose; are we actually achieving our purpose? <br>
Purpose - Ends, Student objectives used to meet the purpose? <br>
Russian Doll image:<br>
Outside shell: Act of Endowment (Statement of Purpose), Next shell: Constitution, Next shell: Ends, Next shell: Vision Statement, Next shell: Mission Statement, Next shell: Core Values, Next shell: Student Objectives
Do our Ends speak to our Purpose? <br>
When starting a school you need students, staff, facilities, finance (resources), legal compliance, program (curriculum, co-curriculum), culture, management, communication

<b>Ends</b><br>
::Students (Parents?)<br>
::Program<br>
::Culture (parents could fit in this category)<br>
::Staff<br>
::Finance<br>
::Facilities<br>
Development? <br>
Governance? Actually falls under the Act of endowment more than the ends<br>
Constitution Article III- refers to parents<br>

<b>The board evaluated Ends B 1.4 by answering the following questions:</b><br>
:Does this encapsulate the end result we desire?<br>
:Does this express that desired result clearly?<br>
:*Current reading: <b>End B 1.4</b>– Staff: Qualified Christian staff working to achieve board ends

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===SY 18-19:33 Proposed amendment to Ends B 1.4- Staff (first reading) ===
Current reading:<b> End B 1.4 </b>– Staff: Qualified Christian staff working to achieve board ends<br>
<b>Proposed amendment:</b><br>
<b>End B 1.4 - Staff: Christian staff who are qualified, proficient, and effective.</b><br>
MSC to amend B 1.4 Staff (first reading)<br>

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===SY 18-19:34 MSC to have G&PR committee review Division B Policies section 1 Ends 1.3 to edit the board approved values to match new core values.===

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===SY 18-19:35 Other items (Development discussion- to be continued at the November 20 BoD meeting)===
How can the board support the administration’s creation of a development program?<br>
Brainstorming: Development (ongoing discussion)<br>
Use connections/pool resources (church member, organizations, experts) <br>
Grant writers <br>
Families’ pastors<br>
Student recruitment <br>
Corporate sponsor- Japanese/American (ongoing discussion as to what is meant in policy regarding corporate sponsorship)<br>
American Club<br>
Chamber of Commerce<br>
Missions<br>

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===SY 18-19:36 Board housekeeping ===
Gerald May reminded the board of upcoming meeting dates.<br>
Nov. 20 next BoD meeting<br>
Oct. 25 G&PR Committee meeting<br>
Nov. 13 Finance Committee meeting <br>
Dec.11 Board/staff Christmas tea (tentative) <br>

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===SY 18-19:37 Monthly review of board process: verbal (B 4.1.7) ===
The board reviewed the board process.
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===SY 18-19:38 Closing prayer ===
Stephen Duhrkoop closed in prayer.
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===SY 18-19:39 Adjournment ===
MSC to adjourn
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===SY 18-19: 40 Sign and put seals on Board of Directors meeting minutes (B 4.2.9.5) ===
The board members signed the following sets of minutes:<br>
::September 18, 2018 Board of Directors minutes <br>
::September 18, 2018 Executive Action minutes<br>
::September 6, 2018 Executive Committee minutes<br>
::July 2, 2018 Board of Directors minutes<br>
::October 5, 2018 Finance Committee minutes<br>

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September 18, 2018

2018-12-01T04:26:57Z

Kchou: Created page with "===Christian Academy in Japan=== Board of Directors Mini Retreat and Time with Leadership Team<br> Matsukawa Place<br> September 18, 2018<br> ===Attendance=== Gerald may (TEA..."

===Christian Academy in Japan===
Board of Directors Mini Retreat and Time with Leadership Team<br>
Matsukawa Place<br>
September 18, 2018<br>

===Attendance===
Gerald may (TEAM)<br>
Johanna Leenders (Mieke Sasaki) (CRJM)<br>
Joel Peterson (Member at Large)<br>
Anda Foxwell (Head of School)<br>
Pauline Carlson (ECC)<br>
Stephen Durkoop (OMS)<br>
Jeremy Seminoff(Member at Large and Educator)<br>
Jaine Chung (Jaine Loh)(Japan Baptist Fellowship)<br>
Karen Stoesz (SEND)<br>

====Supervisor-Auditor====
Sobi Abraham <br>
Jennifer Rood<br>

===SY 18-19:9 Devotions===
Gerald May started the meeting at 8:45 am. He pointed us to our Core values as the most significant values of our school and the reasons we serve on the Board of CAJ.

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===SY 18-19:10 Introductions and Prayer===
Gerald May asked each member to introduce themselves. Time was spent in prayer.
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===SY 18-19:11 Overview of pertinent policies for discussion===
The quorum was established according to B4.3.5.2.<br>
Gerald May lead in an overview of board policies and the schedule for today’s meeting.<br>
MSC to approve the Agenda.<br>
Gerald May introduced the use of a timer to keep us focused and on task.<br>
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===SY 18-19:12 Executive Session===
MSC to enter into an executive session at 9:29 a.m. The session ended at 10:40 a.m.
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===SY 18-19:13 Orientation Overview===
Gerald May lead in an overview about the processes and responsibilities of the board.<br>
The monitoring report will be put on the consent agenda with the understanding that all members will read the material beforehand. If any member has questions on any point of the monitoring report, sending that question to Anda Foxwell and all board members prior to the meeting is acceptable.<br>
Committee minutes will be put on the consent agenda for approval. Specific actions from the committees will be voted on separately from the approval of the minutes.<br>
Ends statements will be reviewed over the 2018-2019 school year.

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===SY 18-19:14 Sign up for devotions, snacks and prayer and signing of the Agreement with CAJ’s Doctrinal Statements and Support for the Purpose of the School===
The board members signed up for devotions, snacks and prayer and signed the agreement with the doctrinal statements and support for the purpose of the school.
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===SY 18-19:15 Building Project Update===
Joel Peterson gave the building project update.
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===SY 18-19:16 Head of School Report===
Anda Foxwell gave the Head of School report.
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===SY 18-19:17 Schedule Overview for SY18-19 ===
Gerald May briefly talked about the Annual Agenda.
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===SY 18-19:18 Development Committee===
Gerald May raised the issue of the need for a Development committee. Forming this committing will be an ongoing discussion in subsequent board meetings.
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===SY 18-19:19 Other Items for Discussion ===
The board members were reminded of the next meeting on October 16, 2018. <br>
Gerald May introduced some books and magazines for further board education.

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===SY 18-19:20 Mini-Meetings (Finance Committee, G&PR Committee, Supervisor-Auditors) ===
The committees spent some time to briefly discuss processes and responsibilities and schedules.
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===SY 18-19:21 Afternoon Session with Leadership Team ===
Gerald May welcomed the LT. The board members briefly introduced themselves to the LT.<br>
The LT members gave brief self-introductions and shared their vision and goals for SY18-19.<br>
LT Members:<br>
Winnie Langelaar- MS Principal<br>
Nate Rudd- IT Director<br>
Pam Kumate- HR Manager<br>
Jacquie Willson- SSS Director<br>
Damon Ealey- HS Principal<br>
Stephen Willson- Facilities Manager<br>
Jean Hino- ES Principal<br>
Bryan Lewis- Business Manager<br>
Anda Foxwell- Head of School (CAJ is hosting a Child Safety Protection Network seminar February, 2019)<br>
<br>
We spent time in prayer in small groups.
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===SY 18-19:22 Adjournment ===
The meeting was adjourned at 3:48 pm.
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July 2, 2018

2018-12-01T04:23:53Z

Kchou: Created page with "===Christian Academy in Japan=== Board of Directors Minutes<br> July 2, 2018<br> ===Attendance=== Pauline Carlson (ECC)<br> Jaine Yeong Yueh Chung (Jaine Loh)(Japan Baptist F..."

===Christian Academy in Japan===
Board of Directors Minutes<br>
July 2, 2018<br>

===Attendance===
Pauline Carlson (ECC)<br>
Jaine Yeong Yueh Chung (Jaine Loh)(Japan Baptist Fellowship)<br>
Karen Stoesz (SEND)<br>
Johanna Leenders (Mieke Sasaki) (CRJM)<br>
Jeremy Seminoff(Member at Large and Educator)<br>

====Present by proxy====
Anda Foxwell (Head of School)<br>
Joel Peterson (Member at Large)<br>
Stephen Durkoop (OMS)<br>
Gerald may (TEAM)<br>

====Absent====
Sobi Abraham (Supervisor-Auditor)<br>
Jennifer Rood (Supervisor-Auditor)<br>

===SY 18-19:1 Call to order===
The meeting was called to order at 9:34 a.m.
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===SY 18-19:2 Attendance and confirmation of quorum===
The quorum was established according to B4.3.5.2
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===SY 18-19:3 Election of Chair for this meeting===
MSC to elect Pauline Carlson as Chair for this meeting.
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===SY 18-19:4 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda.
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===SY 18-19:5 Election of Offices for SY 2018-2019 (B 4.2.7.3) (by Secret Ballot)===

Election of Chair for SY 2018 – 2019 (AoE Chap. 3, 5.2)<br>
MSC to elect Gerald May as the Chair for SY 2018-2019.<br>
<br>
<br>
Election of Vice-Chair for SY 2018 – 2019 (AoE Chap 3, 5.3 / B 4.2.7.1.1)<br>
MSC to elect Mieke Sasaki as the Vice-Chair for SY 2018-2019.<br>

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===SY 18-19:6 Approval of Block Schedule Proposal (B 2.4.1 / B 4.1.5)===
MSC to approve the block schedule.
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===SY 18-19:7 Review and Approval of minutes (B 4.2.9.3-5)===
The minutes for today’s meeting were reviewed.<br>
MSC to approve the minutes for today’s meeting.<br>
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===SY 18-19:8 Adjournment===
MSC to adjourn the meeting at 9:55 a.m.
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March 20, 2018

2018-11-14T08:29:50Z

Kchou: Created page with " CAJ Board of Directors Meeting Minutes <br> Matsukawa Place <br> Tuesday, March 20, 2018<br> ===Attendance=== # Gerald May (TEAM) # Kenichi Shinagawa (Member at Large and E..."

CAJ Board of Directors Meeting Minutes <br>
Matsukawa Place <br>
Tuesday, March 20, 2018<br>

===Attendance===

# Gerald May (TEAM)
# Kenichi Shinagawa (Member at Large and Educator)
# Jon Winter (SEND)
# Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
# Daniel Sexton (OMS)
# Joel Peterson (Member at Large)
# Anda Foxwell (Head of School)
# Grant Buchholtz (ECC)

====Supervisor-Auditor====
#Carol Love
#Sobi Abraham

====Absent====
#Johanna Leenders(Mieke Sasaki)(CRJM)

===SY 17-18:83 Call to order ===
The meeting was called to order at 8:45 am.
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===SY 17-18:84 Opening prayer and Devotions ===
Sobi Abraham lead the board in a time of devotions.
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===SY 17-18:85 Approval of agenda (B 4.3.5.3) ===
<b>MSC</b> to approve the agenda as amended.
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===SY 17-18:86 Consent agenda (B 4.3.3) ===
January 16, 2018 Board of Directors minutes (B 4.2.9.5) <br>
February 06, 2018 Finance Committee minutes (B 4.7.6.3.2) <br>
February 13, 2018 Board/Leadership Team Retreat Minutes (B 4.2.9.5)<br>
Head of School Monitoring Report B2.1; Ends - B1.3 (B2.1.1, 3,5,2,1) <br>
Board Ends review: B 1.4(Staff) & B 1.5 (Finance) (B 4.1.5, 4.3 Overview) <br>
Board policy review: B 4.2 (B 4.1.6) <br>
Board compliance: B 3.1; (B 4.1.4, 4.1.6) <br>
<b>MSC</b> to approve consent agenda as presented.

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===SY 17-18:87 Finance and Audit Committee report (B 4.8.2) ===
March 06, 2018 Finance Committee minutes were presented by Daniel Sexton <br>
<b>MSC</b> to approve the Finance and Audit Committee report

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===SY 17-18:88 Review of compensation table (B 2.9.1) ===
<b>MSC</b> to approve the compensation table without changes from the previous year<br>
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===SY 17-18:89 Review of tuition increase (B 2.6.2) ===
<b>MSC</b> to approve tuition increases for the 2018-19 school year ranging from 1.65% to 2.92%. <br>
(See Chart in appendix)

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===SY 17-18:90 Review of budget (B 2.6.1)(B 2.6.3)(B 2.6.9.1)(B 2.6.9.2)===
Discussed the opportunities of improving the school’s financial situation by more actively recruiting students and focus on areas for expense savings.<br>
<b>MSC</b> to approve 2018 fiscal year budget in accordance with Act of Endowment §4.23(1), as proposed with revenue of ¥797,131,000 and expenses of ¥859,292,000.

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===SY 17-18:91 Review of capital budget (B 2.6.1) ===
<b>MSC</b> to approve the 2018 fiscal year capital budget in accordance with Act of Endowment §4.23(1), as proposed of ¥65,000,000.<br>

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===SY 17-18:92 Head of School report ===
Anda Foxwell reported as the Head of School focusing on the following topics:<br>
* Child protection and safety<br>
* Staffing update<br>
* WASC Self Study: Action plan<br>
* Current developments<br>
* Strategic plan 2018-2020<br>
<b>MSC</b> to accept the March 2018 Head of School report<br>

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===SY 17-18:93 Head of School monitoring report B 2.1, End – B 1.3 (program) ===
Anda Foxwell briefly presented highlights from the monitoring report<br>
This report was previously approved within the consent agenda<br>

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===SY 17-18:94 Classroom Quota proposal (B 2.3.1.1.3) ===
Discussed potential impact of the following proposal on school culture and how Bible is taught in the early grades<br>
An administration’s proposal was discussed with the goal of determining at the end of the trial period whether to retain or change current policy. <br>
<b>MSC</b> to allow a temporary exception to policy 2.3.1.1.3 such that:<br>

Beginning from school year 2018 ~ 2019, for Kindergarten through grade 2, the board will allow up to 6 students from non-Christian homes per grade level or 50% of the total, whichever is fewer. After 3 years, in the Fall of 2021, the board and administration will evaluate this change to assess the impact on school culture. There will also be an annual review reported to the board by the administration. To balance the potential increase in non-Christian homes, the administration will also initiate a Parent Covenant to help inform parents of the sort of involvement and behavior the school expects from parents. This coincides with training and emphasis for all teachers in biblical integration in all classes.

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===SY 17-18:95 Governance and Policy Review Committee (B 4.8.1) ===
Kenichi Shinagawa gave a verbal report on committee activities <br>
Discussed nominations for the BOD, BOC, Members-at-large and Supervisor-auditors <br>
Request to all BOD members to consider and nominate those in their personal networks who may be able to serve as a BOD, BOC, Members-at-large and Supervisor-auditors <br>
Discussed adding to the role of Supervisor-auditors, to join in the BOC meetings, this topic to be added to the agenda of the next Governance and Policy Review Committee. Need to invite Tada-san in on this discussion as well. Ultimately this is the decision of the BOC.

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===SY 17-18:96 Election of Board Members for 2018 – 2020 term (B 4.2.7) ===
Agreed to table and move to final elections to the May meeting

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===SY 17-18:97 Head of School Evaluation Committee discussion(B 4.8.4) ===
Appointed BOD leadership committee to prepare this evaluation report to share at the May 15th BOD meeting

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===SY 17-18:98 Building Project Phase I ===
BOD and BOC need to approve the fact that a fundraising project is being done and the scope of amount that is being sought for in this fundraising.<br>
BOD and BOC need to approve any loans related to this project <br>
Report by Joel Peterson regarding the Building Project Phase I and proposed new construction for cafeteria and flexible gym space designed by Raymond Architects and Engineers. <br>
<b>MSC</b> to approve the start of Building Project Phase I that includes renovations and a new building for cafeteria and multi-purpose sports space, with a budget cap of ¥550,000,000.

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===SY 17-18:99 Putting old minutes on BRENDA - status ===
Agreed to table and Gerald to discuss with Anda

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===SY 17-18:100 Annual agenda preparation for SY 18-19 (B 4.3.1, 4.3.2, 4.3.2.1) ===
Governance and Policy Review Committee to discuss:<br>
The head of school monitoring reports, focusing on the timing of specific topics covered in the current reports to be better aligned these topics with the school year events and availability of data<br>
The needs review the “board ends” next year<br>

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===SY 17-18:101 SY 17-18:101 Inviting new board members to May board meeting ===
<b>MSC</b> to approve

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===SY 17-18:102 Monthly review of board process ===
Verbally reviewed today’s meeting process.

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===SY 17-18:103 Approval of Tada-san ===
Those elected by the Board of Councilors from among Corporate Body staff members recommended by the Board of Directors: <br>
:* <b>MSC</b> to approve Tada Hiroaki (Staff Person) to serve on the Board of Councilors for the term July 1, 2018 to June 30, 2020.

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===SY 17-18:104 Time of prayer for CAJ ===
Seniors on Thailand trip <br>
Interviews of new potential students <br>

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===SY 17-18:105 Adjournment ===
:*<b>MSC</b> to adjourn at 2:20pm.

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February 13, 2018

2018-11-14T08:28:38Z

Kchou: Created page with "Christian Academy in Japan<br> Board of Directors Meeting<br> Matsukawa Place <br> January 16, 2018<br> ===Attendance=== #Gerald May (TEAM) #Kennichi Shinagawa (Member at Lar..."

Christian Academy in Japan<br>
Board of Directors Meeting<br>
Matsukawa Place <br>
January 16, 2018<br>

===Attendance===
#Gerald May (TEAM)
#Kennichi Shinagawa (Member at Large and Educator)
#Johanna Leenders (Mieke Sasaki)(CRJM)
#John Winter (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Interim Head of School)
#Grant Buchholtz (ECC)

====Supervisor-auditors:====
#Sobi Abraham
#Carol Love

===SY 17-18:58 Call to order===
Meeting called to order at 8:45 am.
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===SY 17-18:59 Opening prayer and Devotions: Jon Winter===

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===SY 17-18:60 Time of sharing and prayer for CAJ (B4.6.7) ===

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===SY 17-18:61 Approval of agenda (B 4.3.5.3) ===
<b>MSC</b> to approve agenda as amended
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===SY 17-18:62 Consent agenda (B 4.3.3)===
Board Ends review: B 1.2
* program is built around the core values.

Board policy review: B 3.1 (B 4.1.6)<br>

Board policy compliance: B 3.2; 3.3 (B 4.2.2.4)<br>

*November 7, 2017 Board of Directors minutes (B 4.2.9.5)
*December 12, 2017 Board of Directors minutes (B 4.2.9.5)
*January 9, 2018 Finance and Audit Committee minutes(B 4.7.6.3.2)(Financial Statements as received)

<b>MSC</b>to approve consent agenda
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===SY 17-18:63 Head of School monitoring reports presented by Anda Foxwell B 2.4, End – B 1.2 (program) ===
*Monitoring report January 2018
- 2.4.1.1: to be discussed by the Governance and Policy Review Committee.

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===SY 17-18:64 Staff member interaction: Damon Ealey, Curriculum Coordinator ===
*overview of the upcoming WASC report
*school wide action plan
*Prayer needed for the right people to be on the WASC accreditation committee
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===SY 17-18:65 Acceptance of monitoring report ===
<b>MSC</b> to approve the monitoring report
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===SY 17-18:66 Head of School Report by Anda Foxwell (B 2.1.5) ===
- hiring of new staff in process<br>
- staff technology training project<br>
- switch to block schedule preparation <br>
- teaching for transformation: tools for Biblical Perspective teaching in our classes<br>
- Stephanie Ban: marketing plan in place; new school brochure <br>
- facilities up keep<br>

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===SY 17-18:67 Finance and Audit Committee report(B 4.8.2) ===
*presented by Daniel Sexton
<b>MSC</b> to approve the Finance and Audit Committee report

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===SY 17-18:68 Governance and Policy Review Committee report(B 4.8.1) ===
*Kenichi Shinagawa gave a verbal report on committee activities
*report about what will be happening in the next few weeks
*seeking recommendation of names for possible new board members
*discussion regarding alternating terms of service of board members so as to maintain an ongoing presence of experienced members

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===SY 17-18:69 Report from Building Project Committee (Joel Peterson) ===
*two architects came in December. A proposal for a plan by the end of February.
*proposal of financial plans
*future action plans of the building project

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===SY 17-18:70 General discussion related to Cambodia Policy Governance Conference ===
* discussion about Cambodia’s conference pros and contras
*discussion of recommendations given to us by David Bartlett

<b>David Bartlett report - Key categories summarized </b>

<ol>
<li>Communication and IT
<ol style="list-style-type:lower-alpha">
<li>Sorting SOPHIE into policies and general information to make it simpler to maintain and search...comprehensive simplification of the data base.
<li>Staff handbook compiling the "need to know" items; consolidation of parent and student handbooks to make information easier to find
<li>Communications policy, including email guidelines
<li>IT Masterplan
<li>Simplification of resources to make them less dependent on 1 person
</ol>
<li>Development
<ol style="list-style-type:lower-alpha">
<li>use of market planner (already in development)
</ol>
<li>Leadership Team
<ol style="list-style-type:lower-alpha">
<li> Develop standard format for policy writing
<li> Role clarification for reporting and accountability relationships
<li> Explore use of Trello for clearly articulated meeting outcomes
<li> Clarified LT portfolios
<li> 2 executive groups formed to meet fortnightly: Education and Operations
<li> Clarified communications protocol internally and externally
<li> Keep a student centric focus (rather than staff centric or parent centric) for CAJ
</ol>
<li> LT and Board
<ol style="list-style-type:lower-alpha">
<li>Meet together once or twice a year to better understand ends, core values, vision for the school
<li>Have clear leadership transition plans for both LT and Board
</ol>
<li>Board
<ol style="list-style-type:lower-alpha">
<li>More streamlined approach to meetings
</ol>
<li>HR/Business/Board
<ol style="list-style-type:lower-alpha">
<li>Continue systematic approaches to staff pro-D, discipline, welfare, work regulations, benefits, and salaries
</ol>
<li>Business Manager/Business Office
<ol style="list-style-type:lower-alpha">
<li> Improved budget processes to allow for an annual and3-year budget planning process
<li> Consider budget categories that include broader, K-12 approaches
<li> KPIs for setting staff levels for the future to have a better balance with staffing needs and financial constraints
<li> Review Resolve
<li> Consider using Fee Management Solution pack (provided with report)
<li> Appoint new Business Manager with accounting strengths, with suggestions given for placement ads
<li> Segregation of duties and internal accounting controls be reviewed and established
<li> Overhaul purchasing, payables, petty cash, payroll, debtors, and financial reporting
</ol>
<li>SSS
<ol style="list-style-type:lower-alpha">
<li>Consider enfolding SSS into the overall educational program of CAJ (we are talking about this already -- the timing seems right)
</ol>
<li>School improvement
<ol style="list-style-type:lower-alpha">
<li>Continue developing improvement plans that are linked with strategic plan, facilities plan, staff development plan, communications plan, marketing plan and financial plan (3- year budget).
</ol>
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===SY 17-18:71 Board housekeeping: ===
February 13: meeting at Mitaka Team Center from 9am-4pm
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===SY 17-18:72 Closing prayer by Carol Love ===

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===SY 17-18:73 Adjournment ===
<b>MSC</b> to adjourn at 14:30pm

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Sign and seal (hanko) Board of Directors previous meeting minutes (B 4.2.9.5)

(KPI = key performance indicators)

<br>

Respectfully submitted,

________________________________ (seal)<br>
Johanna Leenders<br>
Board Secretary

________________________________ (seal)<br>
Gerald May<br>
Board Chair

________________________________ (seal)<br>
Kenichi Shinagawa<br>
Board Vice Chair

________________________________ (seal)<br>
Daniel Sexton<br>
Vice Chair of Finance

________________________________ (seal)<br>
John Winter<br>
Board Member

________________________________ (seal)<br>
Joel Peterson<br>
Board Member

________________________________ (seal)<br>
Grant Buchholtz<br>
Board Member

________________________________ (seal)<br>
Jaine Yeong Yueh Chung (Janie Loh)<br>
Board Member

________________________________ (seal)<br>
Anda Foxwell<br>
Head of School , Board member

January 16, 2018

2018-11-14T08:26:32Z

December 12, 2017

2018-11-13T08:56:00Z

Kchou: Created page with "Board of Directors Meeting<br> Business Office Conference Room <br> December 12, 2017<br> ===Attendance=== #Gerald May (TEAM) #Kenichi Shinagawa (Member at Large and Educator)..."

Board of Directors Meeting<br>
Business Office Conference Room <br>
December 12, 2017<br>
===Attendance===
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large and Educator)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Jon Winter(SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Head of School)
====Supervisor-auditors====
#Sobi Abraham
#Carol Love

====Absentees====
Grant Buchholtz (ECC) <br>
Kenichi Shinagawa (Member at Large and Educator)

===SY 17-18: 50 Call to Order===
The meeting was called to order at 3:00 pm.
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===SY 17-18: 51 Agenda approval===
MSC to approve the agenda
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===SY 17-18: 52===
Opening prayer: Daniel Sexton
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===SY 17-18: 53 Strategic plan 2nd reading===
MSC to approve the Strategic Plan as a second reading
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===SY 17-18: 54 Monitoring report by Anda Foxwell===
*Core values accepted by the admin
*In the next 3 months each devision will discuss one value a month
*Rick Seely has given his resignation
*Stephanie Ban moves to South Africa but will keep on working online with CAJ.
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===SY 17-18: 55 Building project report by Joel Peterson===
*We have two architects to work with
*Initial plan will be presented at the end of February
*We need a proposal for the BOD?BOC members to accept
*Building plan discussion for January is needed

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===SY 17-18: 56 Closing prayer ===
Mieke Sasaki closed in prayer
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===SY 17-18: 57 Adjournment ===
MSC to adjourn at 3:56pm
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November 7, 2017

2018-11-13T08:54:17Z

Kchou: Created page with "Board of Directors Meeting<br> Matsukawa Place <br> November 7, 2017<br> ===Attendance=== #Gerald May (TEAM) #Kenichi Shinagawa (Member at Large and Educator) #Johanna Leender..."

Board of Directors Meeting<br>
Matsukawa Place <br>
November 7, 2017<br>
===Attendance===
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large and Educator)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Jon Winter(SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Head of School)
====Supervisor-auditors====
#Sobi Abraham
#Carol Love

====Proxies====
Grant Buchholtz (ECC) gave his proxy to Gerald May.

===SY 17-18: 33 Call to Order===
The meeting was called to order at 8:43 am.
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===SY 17-18: 34 Devotions: Anda Foxwell===
Anda shared a short devotion about total dependence on God.
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===SY 17-18: 35===
Time of prayer for CAJ (B4.6.7)
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===SY 17-18: 36 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda as amended.
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===SY 17-18: 37 Consent agenda (B 4.3.3) ===
MSC to approve the consent agenda as follows:
*Board Ends review: B 1.1 (students) (B 4.1.5, 4.3) -See Ends Review Sheet
*Question to answer: What does our ownership demand from this organization regarding students?
*Student Objectives
*Board policy review: B 3.2 and 3.3 (B 4.1.6) -See Policy Review Sheet
*September 19, 2017 Board of Directors minutes (B 4.2.9.5)
*October 2, 2017 Board of Directors minutes (B 4.2.9.5)

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===SY 17-18: 38 Head of School monitoring report B 2.3, End – B 1.1 (students)(B 2.1.1, 2.5.1, 3.5.2.1)===
*Monitoring Report for November 2017
*Discussion of the different points of the monitoring report
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===SY 17-18: 39 Acceptance of monitoring report===

MSC to approve the Monitoring report for November 2017.

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===SY 17-18: 40 Head of School Report (B 2.1.5)===
Anda Foxwell presented the Head of School report
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===SY 17-18: 41 Governance and Policy Review Committee (B 4.8.1)===
:*October 25, 2017 Governance and Policy Review Committee minutes (B 4.7.6.3.2)
#Discussion of the recommendation to remove 2.4.7 of our policy<br>
#:<b>Section 2.4: The head of school shall not fail to ensure that the programs and services provided by Christian Academy in Japan meet or exceed student objectives and accreditation standards and are consistent with the philosophy of Christian Academy in Japan. <br>
#:Accordingly, the head of school shall not fail to: <br>
#::2.4.7 Collect data on student academic performance in meeting student objectives</b><br>
#:MSC as a first reading to remove B 2.4.7
#Discussion of the supervisory audit role: Carol Love, Sobi Abraham and Gerald May will talk this over together.<br>
#Discussion regarding linking Sophie and Brenda to give board members broader access to school information.<br>
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===SY 17-18: 42 Finance and Audit Committee (B 4.8.2)===
:* October 31, 2017 Finance Committee minutes
Discussion of the costs and funding of the building project in its different phases.
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===SY 17-18: 43 Building Project Steering Committee report – Joel Peterson===
Discussion of the building committee report of Oct 18,2017<br>

MSC to approve the building program project team moving forward with selecting three architects, initiating the competition for architectural bids and approve any initial spending to achieve this.

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===SY 17-18: 44 Board housekeeping===
:*Board members’ intent for SY 2018-20
- two members indicated that they may not be available to serve on the board of directors for the upcoming term, 2018 – 2020.<br>
:* Date of Board/Staff Christmas tea will be December 12, 2017 at 4-6pm<br>
- Evaluation of the Head of School should be done. <br>
-Mission representative meeting on January 23, 2018 at 9 am. Please let your mission know about the date so they can attend this meeting<br>
- Our next meeting will be January 16, 2018.<br>
- Discussion of the Cambodia meeting<br>
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===SY 17-18: 45 Core Value Discussion===
<b>God is the author of all truth</b> (John 14:6) (John 8:32)<br>
:*God is Creator, Sustainer, Redeemer and Restorer of His world (Col 1:15-17)
:* In Him is all knowledge (Colossians 2:3)
:*God’s unified truth in His Word (John 17:17) and in His world (Romans 1:19-20) is the lens through which we view education<br>
<b>God created humans in His image</b>(Gen. 1:27)<br>
:*Each individual has intrinsic value and is worthy of respect (Acts 17:29; Deut. 6:5))<br>
:*Each individual has unique gifts needing to be developed (1 Cor. 12)<br>

<b>God created humans for community</b> (Acts 2:42 - 47)<br>
:*Community reflects God's triune nature and is best expressed in a relationship with Him through Christ, and with others (Gen. 1: 26-28)(1John 4:9-12)
:*Community requires service (1 Pet. 4:7-10)<br>
:*Community extends beyond our local boundaries (Is. 12:4; Matt. 28:19)<br>
:*Community resources require wise stewardship (Col. 3: 23-24; Matt. 25:21)<br>

MSC to approve the above as a second reading.<br>

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(Lunch)

===SY 17-18: 46 Strategic Planning Discussion with David Bartlett (full afternoon session)===
:*Discussion of the changes made in the strategic plan by Joel Peterson.<br>
<b>Strategic Plan <br>
Students - Effectively implement global competencies with a biblical perspective, preparing our students for lives of service. </b><br>
:*<span style="color:blue">Continue to develop service-learning opportunities through all grade levels to further achieve our mission</span><br>
:*<span style="color:blue">Train students and staff in global competencies</span><br>
:*<span style="color:green">Provide new appropriate and effective technology to support global competency learning</span><br>
<b>Program – Addressing the needs of a changing school environment through valuing individual and cultural differences, encouraging stronger unity and collaboration and balancing high expectations with meeting the needs of students.</b><br>
:*<span style="color:blue">Document appropriate scope and sequence of all curricular components of the CAJ educational program</span><br>
:*<span style="color:blue">Assess language and learning support to</span><span style="color:green"> more</span><span style="color:blue"> effectively support students while exploring ways to both challenge and nurture students, including, but not limited to,</span><span style="color:green"> a review of the AP program</span><br>
:*<span style="color:blue">Explore opportunities in the area of online courses for current students and distance learning, particularly for our SSS families</span><br>
:*<span style="color:blue">Train staff in best practice strategies for biblical integration in all CAJ curriculum</span><br>
<b>Culture – Continue to provide a safe, welcoming and nurturing community, that meets students intellectual, emotional, physical, spiritual, and social needs. Promote our culture to influence parents to select CAJ to be their Christian school of choice in the Kanto Plain.</b><br>
:*<span style="color:blue">Foster a safe and nurturing environment for all students through effective staff,</span><span style="color:green"> parent</span> <span style="color:blue">and student training in child protection and safety
:*<span style="color:blue">Seek to facilitate effective communication internally and externally (marketing) that contributes to a collaborative community environment<br>
:*<span style="color:blue">Continue to raise awareness of the CAJ mission, both in our immediate community and beyond, and to provide opportunities for mission achievement<br>
:*<span style="color:blue">Explore </span><span style="color:green">new </span><span style="color:blue">ways to celebrate and </span><span style="color:green">appreciate</span><span style="color:blue"> cultural diversity in the CAJ community</span><br>
<b>Staff - Encourage staff to use innovative approaches to enhance student learning through professional and leadership development, recognizing that all staff members contribute to achieving the mission of CAJ.</b><br>
:*<span style="color:green">Develop an effective staff recruitment plan</span><br>
:*<span style="color:blue">Strengthen the Leadership Team's focus on policy, problem-solving strategies, and internal communication</span><br>
:*<span style="color:blue">Have a clear performance evaluation and feedback system for all staff</span><span style="color:green"> that leads to professional development</span><br>
:*<span style="color:blue">Support and facilitate teaching and support staff engaging in </span><span style="color:blue">professional development </span><br>
:*<span style="color:green">Actively identify and provide opportunities for staff leadership skill development</span><br>
:*<span style="color:blue">Provide appropriate technology to maximize staff effectiveness in their roles</span><br>
<b>Governance – Regularly assess board effectiveness and update policies and structures as needed to ensure healthy governance.</b><br>
:*<span style="color:green">Review and validate, update or change governance framework once every 5 years.</span><br>
:*<span style="color:green">Strengthen clarity of and links between board policy and management policy </span><br>
:*<span style="color:blue">Seek individuals with diverse skill sets and backgrounds for the Board of Directors, who are passionate about CAJ and understand educational issues </span><br>
:*<span style="color:green">Provide training specific to CAJ board needs</span><br>
:*<span style="color:blue">Effectively communicate with moral owners of CAJ</span>
<b>Finance - Maintain a budget that provides sustainable financial support for the school's short-term and long-term needs.</b><br>
:*<span style="color:blue">Maintain a 3-year projected budget</span>
:*<span style="color:blue">Create alternative revenue streams to support capital projects </span><span style="color:green">and operating expenses</span>
:*<span style="color:blue">Ensure the Tuition Assistance Program is adequately funded and maintained in order to support families with the greatest needs</span><span style="color:green"> while ensuring affordable tuition fees</span>
:*<span style="color:blue">Develop and maintain an effective marketing and fund-raising strategy involving the wider CAJ community as loyal supporters</span>
<b>Facilities - Create a master plan for the future development of the campus facilities and grounds, targeting a maximum student population of up to 550.</b>
:*<span style="color:blue">Develop and implement a multi-phased construction plan to meet the space </span><span style="color:green">and educational</span> <span style="color:blue"> needs of a growing student population</span><br>
:*<span style="color:blue">Continue to maintain campus facilities to maximize </span><span style="color:green">community,</span> <span style="color:blue">efficiency and effectiveness</span><br>
<b>Review plan:</b><br>
<b>Strategic Plan will be reviewed and evaluated every three years.</b><br>
<b>Action Plan will be reviewed and evaluated annually.</b><br>
<b>MSC</b>to approve as a first reading the Strategic Plan (black bold points)<br>
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===SY 17-18: 47<b> Monthly review of board process:</b> Written Response (B 4.1.7)===

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===SY 17-18: 48<b> Closing prayer</b> ===

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===SY 17-18: 49 Adjournment ===
MSC to adjourn at 4:13pm
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=== Sign and seal (hanko) on meeting minutes by Board of Directors (B 4.2.9.5)===

Respectfully submitted,

________________________________ (seal)<br>
Johanna Leenders<br>
Board Secretary

________________________________ (seal)<br>
Gerald May<br>
Board Chair

________________________________ (seal)<br>
Kenichi Shinagawa<br>
Board Vice Chair

________________________________ (seal)<br>
Daniel Sexton<br>
Vice Chair of Finance

________________________________ (seal)<br>
Jon Winter <br>
Board Member

________________________________ (seal)<br>
Joel Peterson<br>
Board Member

________________________________ (seal)<br>
Jaine Yeong Yueh Chung (Janie Loh)<br>
Board Member

________________________________ (seal)<br>
Anda Foxwell<br>
Head of School, Board Member

October 5, ad hoc meeting 2017

2018-11-13T08:52:37Z

Kchou: Created page with "<b>Christian Academy in Japan</b><br> BoD ad hoc Meeting<br> Phnom Penh<br> October 5, 2017<br> ===Attendance=== #Gerald May (TEAM) #Johanna Leenders (Mieke Sasaski)(CRJM) #Jo..."

<b>Christian Academy in Japan</b><br>
BoD ad hoc Meeting<br>
Phnom Penh<br>
October 5, 2017<br>
===Attendance===
#Gerald May (TEAM)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Jon Winter (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Head of School)

====Supervisor-auditors====
#Sobi Abraham
#Carol Love

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====Absent====
#Grant Buchholtz (ECC)
#Kenichi Shinagawa (Member at Large and Educator)

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===SY 17-18: 29 Call to order at 12:40 pm===

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===SY 17-18: 30 Time of Prayer:===
Gerald May
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===SY 17-18: 31 Temperature check of Board responsibilities:===
*Review policy planning every two years
*ENDS statements should be updated according to our new core values.
*Review and discussion of our strategic plan:
Students<br>
Develop an environment valuing individual and cultural differences, encouraging unity and collaboration balancing high expectation while meeting the needs of students<br>
- Use community resources to support students such as professional services, governmental services, partnerships, speakers, etc.<br>
- Balance of academics with extracurricular activities<br>
- Foster student self-esteem through high expectations for each student and recognition of successes<br>
Program<br>
Effectively implements 21st century global competencies with a biblical perspective preparing our students for lives of service<br>
- Use best-in-class tools to assess students’ progress on our standards.<br>
- Validate the curriculum meets and exceeds global standards<br>
- Prepare our students to be global citizens, promote 21st century skills
aligned with student objectives, evaluate e-learning opportunities
- Be intentional in supporting student learning in a global environment<br>
- that is reflected in the school's mission, schoolwide learner outcomes,
and program.<br>
- Prepare students to be socially and/or spiritually aware of how different
the rest of the world is compared to our community<br>
Culture<br>
Welcome and nurture students and families, providing a safe and intellectually stimulating community, providing for the emotional, physical, spiritual, and social development of our students<br>
- CAJ culture to be derived from and driven by the mission: equipping students to serve Japan and the world for Christ. To do this, students to be equipped with global competencies, a strong biblical perspective, and an awareness of and appreciation for God's world. Students are given multiple opportunities for serving their local and global community.<br>
- Values and uses community resources to support students such as professional services, governmental services, partnerships, speakers, etc.<br>
- Develop an environment that values individual and cultural differences, encouraging unity and collaboration, both inside and outside the classroom.<br>
- Meet the needs of the whole student, providing for the emotional, physical, spiritual, and social development.<br>
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===SY 17-18: 32 Adjournment===
MSC: the meeting was adjourned at 1:50pm
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October 2, 2017

2018-11-13T08:51:01Z

Kchou: Created page with "Christian Academy in Japan <br> BoD committee Meeting<br> Phnom Penh<br> October 2, 2017<br> ===Attendance=== #Gerald May (TEAM) #Johanna Leenders (Mieke Sasaski)(CRJM) #Jon..."

Christian Academy in Japan <br>
BoD committee Meeting<br>
Phnom Penh<br>
October 2, 2017<br>

===Attendance===
#Gerald May (TEAM)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Jon Winter (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Head of School)

====Supervisor-auditors====
#Sobi Abraham
#Carol Love

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====Absent====
#Grant Buchholtz (ECC)
#Kenichi Shinagawa (Member at Large and Educator)

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===SY 17-18:17 Call to order at 9:00 am===
* Gerald shared about psalm 1.
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===SY 17-18:18 Time of Prayer for CAJ (B4.6.7) ===

for SWOW, health of each of the participants, students learn to serve naturally, Winnie’s brother diagnosed with cancer, Nash’s mother passed away,
Ryan’s foot, cross country HS boys, fellow board members conference, speaker Dave Bartlett

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===SY 17-18: 19Approval of agenda (B 4.3.5.3)===
MSC approved
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===SY 17-18: 20 Finance and Audit Committee report ===
* Consider committee recommendation regarding Tuition program<br>
:* Review of pre-approved mission tuition :<br>
::a) overseas missionary will be considered to be in this category<br>
::b) rather than status, income determines if someone fits this category<br>
:*As a board we confirm the finance committee’s position that no chance should be made.<br>
::MSC approved .<br>

*note committee minutes of September 11, 2017<br>
Tabled for next BoD meeting.
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===SY 17-18: 21 Head of School Monitoring Report (B 2.1.5)===
*<b>Review Monitoring report content</b>
- Partial appliance: According to 2.2.10 the files of Damon Ealey and Jackie Wilson should have been brought to the board. Anda Foxwell gave an oral presentation about their files.<br>

- Monitoring reports are reported according to the annual agenda<br>

- Intent of staff and returning staff members report will come out by the next BoD meeting<br>

*<b> Training for review / online review proposal</b>
*Overview and discussion of “Assessing a monitoring report” pamflet.<br>
* We discussed Anda Foxwell’s monitoring report using this pamphlet.<br>
*We should look at the reports ahead of time and make comments online.<br>
*Question by Anda: Sometimes there are things happening from day-to-day that she would like to share about, but there are no policies in which they fit.<br>
*We must be aware that we need to have a balance of “checking of boxes” and issues that are happening outside of the policies we already have.<br>
*Why board self-evaluation:<br>
-evaluation with an eye to how we can do it better.<br>
-ongoing policy review<br>
-be aware of our own responsibility
-training on how to use the “Monitoring Report Assessment” worksheet to be done online on Google sheets.
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===SY 17-18: 22 Temperature Check – Head of School general report===
- Come up with a building steering committee (Rick Seely, Anda Foxwell, David Marshall, Steve Wilson, a board representative) to make a choice on time schedule and architect choice.<br>
- Election of board representative for the building committee:Joel Peterson<br>
MSC approved.<br>
- Phases of the plan should come out of the strategic plan. This plan would depend on usage as well as on which level of education (ES-MS or HS) would use it.<br>
- fun-raiser activities for parents in order to activate their involvement (Nov 3).<br>
- Focus groups identifying growth for each group to be finished by December.<br>
- Damon Ealey and Joel Peterson are working together on the strategic plan.<br>
- The LT team is looking at a joined ACSI and WASC accreditation in the future.<br>

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===SY 17-18: 23 Consent agenda (B 4.3.3) ===
*Board of Directors Meeting, September 19, 2017<br>
Tabled for next BoD meeting.<br>

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===SY 17-18: 24 Core Value Discussion ===

*Review Draft Proposal (Jon Winter)
<b>God is the author of all truth</b> (John 14:6) (John 8:32)
*God is Creator, Sustainer, Redeemer and Restorer of His world (Col 1:15-17)<br>
*In Him is all knowledge (Colossians 2:3)<br>
*God’s unified truth in His Word (John 17:17) and in His world (Romans 1:19-20)<br>
:is the lens through which we view education<br>

<b>God created humans in His image</b> (Gen. 1:27)
*Each individual has intrinsic value and is worthy of respect (Acts 17:29; Deut.
6:5))<br>
*Each individual has unique gifts needing to be developed (1 Cor. 12)<br>
<b>God created humans for community</b> (Acts 2:42 - 47)
*Community reflects God's triune nature and is best expressed in a relationship
with Him through Christ and with others (Gen. 1: 26-28)(1John 4:9-12)<br>
*Community requires service (1 Pet. 4:7-10)<br>
*Community extends beyond our local boundaries (Is. 12:4; Matt. 28:19)<br>
*Community resources require wise stewardship (Col. 3: 23-24; Matt. 25:21)<br>
MSC first reading approved
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===SY 17-18: 25 Strategic Planning===
*Review Draft Proposal (Joel Peterson)<br>
Joel Peterson will send us a compiled copy of the newly discussed report. We will meet on Oct 5,2017 in Phnom Penh.)<br>
*Review LT Proposal of Planning Committee Members<br>
Tabled for next BoD meeting.

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===SY 17-18: 26 Preparation for Joint Retreat interaction ===
*Consider seminar topics<br>
Tabled for next meeting.<br>
Are we changing from policy governance to community governance? <br>
*What are our desired out-takes?<br>
*Ask David Barltett:<br>
a) How policy governance and community governance different?<br>
b) Can we use both governance styles together?<br>
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===SY 17-18: 27 Monthly review of board process – verbal (B 4.1.7)===

Tabled for next BoD meeting
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===SY 17-18: 28 Adjournment===
MSC: the meeting was adjourned at 3:40pm

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September 19, 2017

2018-11-13T08:48:56Z

Kchou: Created page with "===Christian Academy in Japan=== BoD Meeting <br> Matsukawa place<br> September 19, 2017<br> ===Attendance=== ====Present==== #Gerald may (TEAM) #Kenichi Shinagawa (Member at..."

===Christian Academy in Japan===
BoD Meeting <br>
Matsukawa place<br>
September 19, 2017<br>

===Attendance===
====Present====
#Gerald may (TEAM)
#Kenichi Shinagawa (Member at Large and Educator)
#Johanna Leenders (Mieke Sasaki) (CRJM)
#John Winter (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh)(World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Head of School)

====Supervisor-Auditor====
#Sobi Abraham
#Carol Love

====Absent====
Grant Buchholtz (ECC)

===SY 17-18:1 Call to order===
The meeting was called to order at 8:50 a.m.
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===SY 17-18:2 Prayer for CAJ (B 4.6.7)===
Each member introduced themselves by answering these two questions:<br>
:* short introduction of oneself
:* what we did in the summer
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===SY 17-18:3 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda as amended.
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===SY 17-18:4 Greetings and Orientation ===
* Review of Board Calendar (B4.3.1,4.3.2,4.3.2.1)
:- Include 1st week of April for possible WASC meetings
* Review of Annual agenda for SY17-18 (B4.3.1,4.3.2,4.3.2.1)<br>
:- to be completed by Gerald<br>

a)Policy governance: - owners = each of the board members.<br>
:- Read and prepare notes (see pamphlet)<br>
:- Online report for all the members to engage ahead of time<br>
Moral owners (as a member of our mission family):<br>
How to encourage the participation of mission heads during regular board meetings.<br>
Maybe let them know our schedule and invite them to one of our regular BoD meetings of their own choice.<br>

b) Committee Assignments and Board Responsibility overview<br>
:Policy governance: John Winter<br>
::::Kenichi Shinagawa<br>
::::Gerald May<br>
::::Mieke Sasaki<br>
::::Grant Buchholtz<br>
::::Ex-officio: Anda Foxwell, head of school<br>
::::Gerald May, board chair<br>

:Finance committee: Daniel Sexton<br>
::::Joel Peterson<br>
::::Jaine<br>
::::Ex-officio: Anda Foxwell, head of school;<br>
::::Rick Seely, business manage; Gerald May, board chair<br>

c) Board member responsibility:<br>
- Decisions are made as a group. Outside of this room we speak according to these
decisions we had made together.<br>
- We interact to the HoS and staff as a board, not as individuals.<br>
- If approached by a member of the general community, refer these people back to
the HoS or to the person with whom they had a problem.<br>

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===SY 17-18:5 Team-building with LT ===
*Devotions: Gerald May read from Psalm 1
*LT roles and vision for this new year:<br>

'''Anda Foxwell:'''<br>
role: interim Head of School<br>

'''Damon Ealey:'''<br>
role: high school principal<br>
vision: - effective facility to assist with WASC<br>
-get familiar with the flow of the year<br>
-address some key scholarly programs<br>
-scheduling<br>
'''Winnie Langelaar:'''<br>
role: middle school principal<br>
vision:- how to do things better<br>
-new grade book and reporting system in order to communicate with the parents.<br>
-Formative assessments: ways in which teachers can check what the students know and where they still can improve.<br>
-New teacher evaluation: reflection/journaling about their own teaching<br>
'''Jacque Willson:''' absent<br>
role: elementary principal<br>
'''David Marshall:'''<br>
role: director of teaching and learning<br>
vision:- help teachers with their professional learning<br>
- review how teaching will evolve in the future<br>
'''Stephanie Ban:'''<br>
role: director of development<br>
vision:- key messages: who are we and how will the school evolve<br>
-website: to bring openness to our community, a face to the world<br>
-fund raising<br>
'''Flossie Epley:''' absent<br>
role: SSS director<br>
'''Steven Wilson:''' absent<br>
role: maintenance<br>
'''Rick Seely:'''<br>
role: business manager<br>
vision:- preparing and supporting strategic planning for WASC<br>
'''Pam Kumate:'''<br>
role: HR manager<br>
vision: - make the HR assistance at home in her job<br>
managing auxiliary staff<br>
develop work regulations and labor standards elaborate the working systems in the business office<br>
'''Nate Rudd:'''<br>
- role: technology director<br>
vision: - increase training and support of the teachers<br>
-update the public websites<br>
-work on documentation systems<br>

* Gerald May shared about our Cambodia retreat<br>

:*Core Values Discussion:<br>
:- importance of operating with guiding principals of CAJ<br>
:- what it means to have a Christ centered education<br>
:* Gensler presentation debrief<br>
:- we can dream big but we should/can take it in several stages<br>
:- how does/can this plan practically play out?<br>
:- we need to take the next steps to not loose momentum<br>
:- we need a small committee to cover the range of our stakeholders<br>
:- make the decisions for a working schedule for the building project.<br>
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===SY 17-18:6 Finance and Audit committee report ===
presented by Rick Seely <br>

- fewer students than projected last year which resulted in an unbalanced budget.<br>
- A task force was formed to deal with this problem.<br>
- Why did we loose students? Some large families moved back to the US, finance problems (tuition increase?) for some households, others students moved to more expensive schools here in Japan but there were no CAJ- related reasons known for their move.<br>
- in order to be able to advertise our school we must be able to give clarity of your core values.<br>
- discussion of the TAP is based on financial need, not on the type of job the parents have. The board need to revisit this and interact on it.<br>
- Discussion of stricter tuition payment policy.<br>
- Discussion of the Navigator’s property availability.<br>
- We should research a longtime financial forecasting.<br>
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===SY 17-18:7 Head of School Search Committee Report(B 4.8.4) ===
-Gerald May gave a report about the HoS-search committee meetings.<br>
We concluded that Anda Foxwell was our first choice.<br>
(executive session)<br>
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===SY 17-18:8 Interview with Head of School Candidate===
- How do you see your role in the longer future?<br>
:- a bridge into the future<br>
:- mentoring, encouraging the LT team<br>
:- meet with each member of the LT to talk about their goals and how they think to attain these goals.<br>
:- we need to think in a strategic manner without losing our uniqueness.<br>
:- learn more about the policies and teaching principals so as to streamline them.<br>
:- better facility use for the students<br>
:- how to attract new quality staff<br>
:- keep working on the trusting culture between the LT team members<br>

-What was the biggest surprise in your first year?<br>
:- to know how hard this job was<br>
:- needs to be careful not to burn herself out and pace herself better<br>
:- find people with whom she safely can test new ideas<br>

- What do you think about CAJ?<br>
:- Very appreciative and loves CAJ very much.<br>
:– Enjoys mentoring and co-learning with the adults.<br>
:– Feels ready to do something different, like being the HoS.<br>

- How did last year change you?<br>
:-It taught her grace, dependance on others, discipline to prepare herself for meetings and how faith connects with the school.<br>
:–Learned to enjoy :) the finance committee!!!!!!!<br>

-What is your family’s reaction?<br>
:- It is kind of a sacrifice for her husband but he really helps her and is very supportive. The kids are really proud of what she is doing.<br>
:- She never thought she would like to be a HoS, because at that time she had a different view of leadership.<br>
:– She likes to be able to get other people’s perspective about the visions she has.<br>

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===SY 17-18:9 Head of School approval===
- Discussion about the candidate’s interview was all very positive.<br>
- MSC for nomination of Anda Foxwell as HoS from July 1, 2017<br>
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===SY 17-18:10 Time of prayer for Anda Foxwell===

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===SY 17-18:11 Head of School Report (B 2.1.5)===
- The theme of school year 2017-18: Isaiah 12:4<br>
- Over 70% of the parents came to the Back of School event.<br>
- Low staff turnover this school year: only two new staff members,<br>
Nastashia Bridges and Heidi Barkman.<br>
- Anda wants to meet with every member of the LT team alone in order to talk about their goals and how to reach them.<br>
- Brainstorming the finance problem is necessary<br>
- Training of our staff in a variety of ways on a number of subjects is needed<br>
- David Bartlett will visit us in November which will be helpful on how to create an assessable policy.<br>
- In November we will have an LT retreat in order to build trust among us.<br>
- Want to get better in bringing information to the board<br>
-Strategic planning in 4 steps : see “Strategic plan to board.pdf”<br>
[[File:Picture3.png|800px]]
– The board needs to come up with “who we are as a school”.<br>
Who is CAJ and how do we take this forward in the next 3-6 years.<br>

–Joel Peterson will give a report on the Strategic plan he and Damon Ealey will talk about. He will present this to us in Cambodia. We should have a final version by January.<br>
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===SY 17-18:11 Core values===
a)These three statements reflect well who we are as a school.<br>
::1 God is the author of all truth<br>
::2 God created humans in His image<br>
::3 God created humans for community
<br>
b) discussion of the “bullet points”<br>
- John Winter will work on the rewording of these “bullet points” and we will look at it in Cambodia.<br>

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===SY 17-18:12 Consent agenda (B 4.3.3)===
MSC to approve the consent agenda as follows:<br>
*Finance and Audit Committee Minutes (September 11, 2017)<br>
*Financial statements(B 2.7.10)<br>
*Signing of the agreement with CAJ’s statement of faith for the year<br>
SY17-18(B 4.9.2.2, 4.9.2.2.1)

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===SY 17-18:13 House Keeping===
*Joint board retreat in Cambodia preparation<br>
::- last minutes points<br>
*signing of papers
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===SY 17-18:14 Time of prayer for CAJ (B 4.6.7)===

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===SY 17-18:15 Adjournment at 4:50===

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===SY 17-18:16 Signing and putting seals on minutes(B 4.2.9.5)===

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File:2017.03.20 BoC English Minutes-final.pdf

2017-09-26T03:18:05Z

Kchou:

File:2017.05.15 BoC English Minutes-final.pdf

2017-09-26T03:15:47Z

Kchou:

2017, May 15 Board of Directors Meeting Minutes

2017-05-26T00:55:23Z

Kchou: Created page with 'Christian Academy in Japan<br> Board of Directors Meeting<br> Matsukawa Place <br> May 15, 2017<br> 8:30 a.m. ===Attendance=== ====Present==== # Gerald May (TEAM) # Johanna Leend…'

Christian Academy in Japan<br>
Board of Directors Meeting<br>
Matsukawa Place <br>
May 15, 2017<br>
8:30 a.m.
===Attendance===
====Present====
# Gerald May (TEAM)
# Johanna Leenders (Mieke Sasaki)(CRJM)
# Karen Stoesz (SEND)
# Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
# Daniel Sexton (OMS)
# Joel Peterson (Member at Large)
# Anda Foxwell (Interim Head of School)

====Supervisor-Auditors:====
#Sobi Abraham

====Absent====
# Jon Winter- supervisor-auditor
# Grant Buchholtz (ECC)

====Proxies====
#Kenichi Shinagawa (Member at Large and Educator)- designated Gerald May as his proxy.

===SY 16-17:101 Call to order===
Gerald May called the meeting to order at 8:35 a.m.
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===SY 16-17:102 Approval of agenda (B 4.3.5.3)===
The agenda was approved.
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===SY 16-17:103 Elections===
:*Election of alumni to serve on the Board of Councilors- Nelle Potter<br>
Unanimously approved to elect Nelle Potter as the alumni to serve on the Board of Councilors for the 2017-2018 school year. <br>

:*Election of supervisor-auditor to serve on the Board of Directors- Carol Love<br>
Unanimously approved to elect Carol Love as the supervisor-auditor to serve on the Board of Directors for the 2017-2018 school year. <br>

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=== SY16-17:104 Adjournment===
The meeting was adjourned at 8:39 a.m. <br>

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<br>

Respectfully submitted,

________________________________ (seal)<br>
Karen Stoesz- Board Secretary

________________________________ (seal)<br>
Gerald May- Board Chair

________________________________ (seal)<br>
Anda Foxwell- Interim Head of School

________________________________ (seal)<br>
Daniel Sexton- Vice Chair of Finance

_______________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki)- Board member

_____________________________(Seal)<br>
Joel Peterson- Board member

_____________________________(Seal)<br>
Jaine Yeong Yueh Chung (Jaine Loh)- Board member

2017, March 21 Board of Directors Meeting Minutes

2017-05-26T00:53:43Z

Kchou: Created page with 'Board of Directors Meeting<br> Matsukawa Place <br> March 21, 2017<br> ===Attendance=== # Gerald May (TEAM) # Kenichi Shinagawa (Member at Large and Educator) # Grant Buchholtz…'

Board of Directors Meeting<br>
Matsukawa Place <br>
March 21, 2017<br>

===Attendance===

# Gerald May (TEAM)
# Kenichi Shinagawa (Member at Large and Educator)
# Grant Buchholtz (ECC)
# Johanna Leenders (Mieke Sasaki)(CRJM)
# Karen Stoesz (SEND)
# Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
# Daniel Sexton (OMS)
# Joel Peterson (Member at Large)

====Supervisor-Auditor====
#Jon Winter
#Sobi Abraham

====Absent====
#Anda Foxwell (Interim Head of School)

===SY 16-17:71 Call to order (Act of Endowment, Chapter 3, Articles 18.3, 18.8)===
The meeting was called to order at 8:45 am.
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===SY 16-17:72 Devotions===
Grant Buchholtz encouraged us with the reminder that Jesus gave himself as the payment of our debt. Our debt has been paid and we have been given an inheritance. <br>
Proverbs 22:7, Romans 6:23 and Matthew 18

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===SY 16-17:73 Time of prayer for CAJ (B 4.6.7)===
Time was spent in prayer.
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===SY 16-17:74 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda as amended.
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===SY 16-17:75 Finance and Audit Committee (B 4.8.2)===
Rick Seely and Daniel Sexton gave the finance committee report. <br>
MSC to approve the Finance Committee minutes from March 14, 2017.<br>
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===SY 16-17:76 Approval of Operating Budget (B 2.6.1, 2.6.3. 2.6.9.1, 2.6.9.2)===
MSC to approve an operating budget of ¥906,975,000 with anticipated expenses of
¥906,081,000 from April 1, 2017 to March 31, 2018.<br>
Unanimously approved.

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===SY 16-17:77 Approval of Capital Budget (B 2.6.1)===
MSC to approve the capital budget of ¥68,500,000 from April 1, 2017 to March 31, 2018.<br>
Unanimously approved.
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===SY 16-17:78 Approval of Tuition Increase (B 2.6.2)===
MSC to approve the tuition increase for the 2017-2018 school year. <br>
Unanimously approved.
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===SY 16-17:79 Approval of Compensation Table for SY 2017-2018===
These minutes can be found in the Executive Action minutes for March 21, 2017<br>

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===SY 16-17:80 Tuition Assistance Program verbal report===
Rick Seely gave a detailed explanation of the tuition assistance program committee report.<br>
Three people have accepted to be on the TAP committee.<br>
MSC to receive the tuition assistance program report with thanks. <br>

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===SY 16-17:81 Approval of Extension of Interim Head of School Term===
MSC to approve the extension of Anda Foxwell as Interim Head of School from July 1, 2017 to June 30, 2018.<br>
Unanimously approved.
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===SY 16-17:82 Governance and Policy Review Committee (B 4.8.1)===
Kenichi Shinagawa gave the Governance and Policy Review Committee report. <br>
MSC to receive the March 7, 2017 Governance and Policy Review committee minutes.<br>
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===SY 16-17:83 Proposed rewording of B1.0-Second Reading===
<b>Current reading</b>: B1.0 Students equipped to honor Christ and impact the world for Him. <br>

<b>Proposed rewording</b>: B1.0 Students equipped to serve Japan and the world for Christ.<br>

MSC to accept the rewording of B1.0 and to accept is as a second reading.

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===SY 16-17:84 Head of School monitoring report B2.1; 2.5; 2.10; Ends - B1.3 (B2.1.1, 3,5,2,1)===
Gerald May walked the board through the monitoring reports.<br>
MSC to accept the monitoring report. <br>

Item for clarification:<br>
2.1.10 Perform additional duties as assigned by the board.<br>
Interpretation:<u> In the role of ex officio board member</u>, the Head of School must fulfill the duties of a committed board member and do whatever duties need to be done.<br>
The Head of school is a full board member. Gerald May will clarify this point with Anda Foxwell. <br>

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===SY 16-17:85 Head of School report (note video report from March 20, 2017 Board of Councilors meeting)===
Anda Foxwell is in Thailand with the senior class, so made a video to be presented at the March 20, 2017 Board of Councilors meeting. <br>
Most of the members watched this video at the March 20, 2017 Board of Councilors meeting. <br>
The members who did not view this video at the board of councilors meeting decided that watching at this meeting was not needed.<br>
<br>
MSC to accept the head of school report. <br>

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===SY 16-17:86 Head of School Evaluation Committee Verbal Report (B 4.8.4)===
Gerald May gave the Head of School Evaluation committee report.
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===SY 16-17:87 Board of Directors Election (Acceptance of Resignations)===
Acceptance of resignations<br>
Karen Stoesz and Jonathan Winter submitted letters of resignation. <br>
MSC to accept the resignation of Karen Stoesz to fulfill mission home service responsibilities, effective June 30, 2017.<br>
MSC to accept the resignation of Jonathan Winter to step down from supervisor-auditor role in order to fill a mission representative seat on the board, effective June 30, 2017.

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===SY 16-17:88 Approval of consent agenda (B 4.2.3)===
* Second readings (B4.1.9):
** Removal of B4.9.3.7
** Removal of B3.1.2.12.
* Financial Statements (B2.7.10):
** January 2017 Financial Statement
** Profit and Loss | Balance Sheet
* February 14, 2017 Board of Directors minutes
* February 7, 2017 Financial Statement
MSC to accept the consent agenda

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===SY 16-17:89 Governance Training===
Review book Community Governance, pages 26-49<br>
Gerald May informed the board of the existence of a “board library” for the use of the members. <br>
Gerald May lead in the review of the book <u>Community Governance</u>.<br>
Discussion points: <br>

* How do we better engage with our moral owners?
* Do our moral owners understand what their purpose is?
* A well developed, well communicated strategic plan could help engage our moral owners on a deeper level. <br>
* Survey/ask the missions if CAJ can help them with any issues they are facing.
* Board members, as mission representatives, will meet with their own mission heads to survey/ask if there are any educational issues CAJ can help the mission with.<br>
The following list of questions will be used to gain valuable feedback from the founding missions. Gerald May and Karen Stoesz will edit these questions and supply them to each board member. <br>

# If --- Blue Sky (If we can do anything for MK education, what would it be?)
# SSS - use? Not use? Why?
# Beyond Tokyo (add value), what needs to change?
# Virtual presence in classroom/Remote/Satellite
# What issue(s) in education have been most pressing in the past few years?
# What is your vision for CAJ 5-10 years?
# How do you see your role, as a founding mission of CAJ, today?

By the May 16th board of directors meeting, as much as possible, the board members will engage with their mission representative to get feedback from their mission. <br>

The board agreed to give authority to individual board members to speak to their respective mission leadership. <br>

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===SY 16-17:90 Sobi Abraham left the meeting at 2:22 p.m.===

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===SY 16-17:91 Board Ends review: B 1.3 (Culture) (B 4.1.5, 4.3 Overview)===
B1.3 was reviewed. <br>

Possible rewording of B1.3 Culture: A <b>school-wide</b> culture which reflects board-approved values (faithfulness, caring, collaboration, diversity, excellence, and stewardship) and <b>adaptively maintains those values in the face of changing demographic trends. </b>

Current reading:<br>
B1.3 Culture: An organizational culture which reflects board-approved values (faithfulness, caring, collaboration, diversity, excellence, and stewardship) and is aware of and responsive to demographic trends.
<br><br>
This will be revisited at the May 16, 2017 Board of Directors meeting.<br>

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===SY 16-17:92 Board Policy Review: B 4.2 (B 4.1.6)===
B4.2 was reviewed.<br>
The review of B4.2 will be continued in September, 2017. <br>
The board members were asked to send notification of the tuition increase to their respective mission leaders on April 4, 2017 in accordance with the following policy: <br>
4.2.1.1 The CAJ board informs its founding missions through their Japan leadership by means of the board minutes and any other necessary documents of special correspondence, of policies, actions, or information related to CAJ’s operation, which may be considered by the board as affecting those missions in Japan or their CAJ missionary constituency in a major way. (SY07-08:151; SY 10-11:155)

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===SY 16-17:93 Board compliance: B 3.1; (B 4.1.4, 4.1.6)===
This item was tabled.
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===SY 16-17:94 Core Values Discussion (A 4.3)===
Gerald May lead in an ongoing discussion of the core values. <br>
This discussion will continue at the May 16, 2017 Board of Directors meeting.<br><br>
Value statements <br>
About God<br>
::God/Christ centered/Foundational<br>
About Humankind<br>
::Servanthood/created to serve <br>
::Excellence <br>
About the Bible<br>
::Bible infused/Foundational<br>
Salvation<br>
::By grace- community<br>

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===SY 16-17: 95 Board housekeeping (B 4.2.7)===
Gerald May informed the board of the following invitation:<br>
Invitation from Hope International School (Cambodia) Asia/Pacific Governance Retreat<br>
Retreat days: October 2-5, 2017<br>
Possible schedule:<br>
October 1- members fly in<br>
October 2 - have CAJ board meeting <br>
Gerald May will let Hope International School (Cambodia) know that some CAJ board members will attend this retreat.<br>
<br>
Discussion of the appropriateness of filing the Head of School employment contract in board files.<br>
::We have access to personnel files by the chair of the board, so the board does not need to keep a copy in the board files.

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===SY 16-17:96 Annual agenda preparation for SY 17-18 (B 4.3.1, 4.3.2, 4.3.2.1)===
Tabled until the May 16, 2017 Board of Directors meeting.
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===SY 16-17:97 Monthly review of board process: Verbal (B 4.1.7)===
The board process was reviewed.<br>
Gerald May will talk with Anda Foxwell regarding the best way to communicate her continuation as interim head of school and how best to communicate an update on the head of school search.

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===SY 16-17: 98 Closing prayer===
Daniel Sexton closed in prayer.
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===SY 16-17:99 Adjournment===
MSC to adjourn. The meeting was adjourned at 4:26 p.m.
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===SY 16-17:100 Signing and putting hanko on the following sets of minutes:===

The board members signed the following sets of minutes: <br>

March 7, 2017 Governance and Policy Review committee minutes <br>
March 14, 2017 Finance committee minutes<br>
February 14, 2017 Board of Directors minutes <br>
February 14, 2017 Board of Directors discussion notes<br>

Respectfully submitted,

________________________________ (seal)<br>
Karen Stoesz-Board Secretary

________________________________ (seal)<br>
Gerald May-Board Chair

________________________________ (seal)<br>
Kenichi Shinagawa- Board Vice Chair

________________________________ (seal)<br>
Daniel Sexton- Vice Chair of Finance

________________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki)- Board member

________________________________ (seal)<br>
Joel Peterson- Board member

________________________________ (seal)<br>
Grant Buchholtz- Board member

_____________________________(Seal)<br>
Jaine Yeong Yueh Chung (Jaine Loh)- Board member

2016, March 14 Board of Councilors Minutes

2017-04-10T03:22:17Z

Kchou:

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
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===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
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===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
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===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
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===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
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===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
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===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
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===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
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===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
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===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
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===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
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===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
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===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
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===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
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===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
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===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
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===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
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<br>Respectfully submitted,<br><br>

_________________________________________(seal)<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

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===Signatures: March 14, 2016 Christian Academy in Japan Board of Councilors Minutes Approved===

<br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
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2016, March 14 Board of Councilors Minutes

2017-04-10T03:21:44Z

Kchou:

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
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===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
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----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
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===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
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===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
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===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
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===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
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===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
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===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
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===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________(seal)<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

----

===Signatures: March 10, 2015 Christian Academy in Japan Board of Councilors Minutes Approved===

<br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, March 14 Board of Councilors Minutes

2017-04-10T03:19:25Z

Kchou:

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________(seal)<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

<br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, March 14 Board of Councilors Minutes

2017-04-10T03:18:43Z

Kchou:

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

<br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, March 14 Board of Councilors Minutes

2017-04-10T03:18:06Z

Kchou:

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
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----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
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----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, March 14 Board of Councilors Minutes

2017-04-10T03:17:07Z

Kchou: /* Signatures: March __, 2016 Christian Academy in Japan Board of Councilors Minutes */

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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----

=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
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----

===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
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----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
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----

===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
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----

===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
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----

===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
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----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
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----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
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----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, March 14 Board of Councilors Minutes

2017-04-10T03:16:47Z

Kchou: /* Signatures: March __, 2016 Christian Academy in Japan Board of Councilors Minutes */

CAJ Gakkou Houjin Board of Councilors Meeting<br>
March 14, 2016, 8:45 a.m.<br>
Matsukawa Place, Meeting Room <br>
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013<br>

'''Current Board of Councilor Members: 19 (AE §25)'''

===Attendance===
==== Councilors Present ====
#Carlson, Pauline (ECC)
#Buchholtz, Grant
#Balona, Melinda
#Berg, Gaius
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shew, Paul Tsuchido
#Stoesz, Karen
#Tada, Hiroaki
#Taylor, Ken
#Norton, Tom
#Winter, Jonathan

===Councilors who submitted written Proxy===
#King, Dixie
#Shinagawa, Kenichi

===Absent===
#Spalink, Lawrence (CRJM) (Proxy submitted but not completely filled in).

===Ex-Officio & Observers===
None

===Quorum===
10 members needed for quorum.

===Notation conventions in the minutes:===
#Act of Endowment is quoted as AE §chapter.article (number).
#All motions were moved and seconded.

===Opening Devotional and Prayer===
Devotions were given by Councilor Gerald May, followed by a time of prayer.

=== SY 15-16:1 Call to Order and Establish Quorum===
The meeting was called to order by Chair of the Board, Pauline Carlson, at 8:45 AM. Eighteen of the nineteen (18/19) Councilors were in attendance (including 2 by proxy). A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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----

=== SY 15-16:2 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.
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----

===SY 15-16:3 Approval of the Agenda===
Motion to approve the agenda as amended.
The motion passed.
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----

===SY 15-16:4 Approval of Prior Minutes ===
Motion to approve the minutes of BOC meeting of May 19, 2015 as corrected.
The motion passed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:5 Signers of the Minutes===
Motion to designate Paul Johnson and Jonathan Winter, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 14, 2016 Board of Councilors meeting.
Unanimously approved.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion and Actions===

===SY 15-16:6 Tuition Increase for SY 2016-2017===
Report by Business Manager, Rick Seely, on proposed tuition increases for 2016-17.
Motion to set tuition for the 2016-17 school year with increases ranging from 0.74% to 6.9%. (Chart in appendix.)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:7 Operating Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on the operational budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve budget as proposed with revenue of ¥780,700,000 and expenses of ¥780,384,000 in accordance with Act of Endowment §4.23(1)<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:8 Capital Budget for 2016 Fiscal Year===
Report by Business Manager, Rick Seely on capital budget proposal for 2016 fiscal year (April 1, 2016 - March 31, 2017).<br>
Motion to approve the capital budget of ¥78,000,000 as proposed.<br>
The motion passed unanimously.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:9 Election of Board of Councilors for 2016 – 2018===
The Chair presented the following nominations for members of the Board of Councilors in accordance with AE §4.25.
<br>
Nominations from among those recommended by the missionary bodies in accordance with §4.25(1).
#Buchholtz, Grant
#Johnson, Paul
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Mutenda, Lawrence
#Peterson, Jim
#Selander, Aileen
#Sexton, Daniel
#Sexton, Keiko
#Shinagawa, Kenichi
#Spalink, Lawrence
#Stoesz, Karen
#Taylor, Ken
#Winter, Jonathan
<br>
Report on nomination from among staff members recommended by the Board of Directors in accordance with AE §4.25(2).
#Tada, Hiroaki
<br>
Elected the above 16 nominees to the Board of Councilors in accordance with AE §4.25.
The term for the above elected councilors is July 1, 2016 to June 30, 2018 in accordance with AE AE §4.26.
<br>
Reported by the Chair that in addition to the 16 councilors above, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:10 Election of Board of Directors for 2016-2018===
The term of all BOD members is set to expire June 30, 2016. The Chair presented the following nominations for members of the Board of Directors in accordance with AE §3.6(2), and all seven were elected to the Board of Directors for a 2-year term July 1, 2016 to June 30, 2018.
#Buchholtz, Grant
#Leenders, Johanna
#Loh, Jaine
#May, Gerald
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
<br>
The Chair reported that in addition to the seven members above, the following two members were elected to the Board of Directors by the Directors in accordance with AE§3.6, to make nine members of the Board.
#Thomas Norton (Head of School) AE§3.6(1)
#Lee, Chong Eun (Grace Fukuzawa) (Member at Large and Educator) AE§3.6(3)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:11 Approval of Supervisor – Auditors for 2016- 2018===
Nominated to be supervisor-auditors for approval by Councilors.<br>
#Abraham, Sobi
#Peterson, Joel
Approved of auditors as nominated for term July 1, 2016 - June 30, 2018, and referred to the BOD for election. (§3.7)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:12 Chair of Board of Directors Report===
Pauline Carlson reported as the Chair of the Board of Directors.
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----

===SY 15-16:13 Head of School report===
Tom Norton reported as the Head of the School.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:14 Report related to preparation of Councilor meeting minutes===
The Chair reported that the preparation Councilor minutes are being coordinated to ensure that our Japanese minutes are an accurate representation of the English-language minutes approved by this Board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:15 Date of Next Meetings===
The next meeting of the Board of Councilors is set for May 16 of 2016 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:16 Review of the Minutes===
Minutes were reviewed to confirm the actions of this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:17 Closing Prayer===
Melinda Balona closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:18 Adjournment===
The meeting was adjourned at 12:27pm.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Paul Tsuchido Shew<br>Board of Councilors Secretary

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----

===Signatures: March __, 2016 Christian Academy in Japan Board of Councilors Minutes===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Elected Signer<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2017, January 17 Board of Directors Meeting Minutes

2017-03-07T06:27:59Z

Kchou: Created page with 'Christian Academy in Japan<br> Board of Directors Meeting<br> Matsukawa Place <br> January 17, 2017<br> ===Attendance=== #Gerald May (TEAM) #Kennichi Shinagawa (Member at Large …'

Christian Academy in Japan<br>
Board of Directors Meeting<br>
Matsukawa Place <br>
January 17, 2017<br>

===Attendance===
#Gerald May (TEAM)
#Kennichi Shinagawa (Member at Large and Educator)
#Grant Buchholtz (ECC)
#Johanna Leenders (Mieke Sasaki)(CRJM)
#Karen Stoesz (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Interim Head of School)

====Supervisor-auditors:====
#Jon Winter
#Sobi Abraham

===SY 16-17:45 Call to order===
The meeting was called to order at 8:45 am.
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===SY16-17:46 Devotions: Daniel Sexton===
Daniel Sexton challenged us to live close to God and live the unique vision God has for us.
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===SY 16-17:47 Time of prayer for CAJ (B 4.6.7)===
Time was spent in prayer for CAJ and for the personal needs of the board members.
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----

===SY 16-17:48 Approval of agenda (B 4.3.5.3)===
MSC to remove the January 12, 2017 finance committee minutes from the consent agenda.
MSC to approve the agenda as amended.
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----

===SY16-17:49 Head of School monitoring report B 2.4 End – B 1.2 (program)===
Anda Foxwell and Damon Ealey, director of teaching and learning, gave the monitoring report.<br>

Damon and Anda gave a detailed explanation of the school improvement process. <br>
2.4.3 Maintain a board-approved school improvement process that is ends-directed and connected to the accreditation process. The process should be ongoing, sustainable, and include a system for using past data and current understanding to anticipate possible future needs and trends.<br>
Process:<br>
Self Study - CAJ staff (collecting data from every aspect of the school)<br>
Strategic Plan - CAJ Board with HoS (the data from the self study will be shared to the board as the board forms the strategic plan)<br>
Resource Plan - CAJ support staff (uses strategic plan to create resource plan)<br>
Development Plan - CAJ Donors (finding the funding to implement the resource plan)<br>
Self study Process <br>
Feb. 10 - parent survey at student led conferences<br>
March 3 - Focus groups<br>
May - more time for focus groups <br>
June 12 - Focus groups<br>
September - more time for focus groups<br>
November 30- submit report<br>
March 3 - The board members were invited to observe a focus group to see what is going on. <br>

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===SY16-17:50 Questionable compliance on 2.4.7 ===
The board acknowledged that the policy is in full compliance and the school is aiming towards fuller compliance. The school is meeting standards but wants to exceed the standards.<br>
<br>
2.4.7 Collect data on student academic performance in meeting student objectives. <br>
<br>
The current practice in education is to make sure that standards are being met. <br>
Learning standards are aims/targets for teachers to teach toward; content has to match the standard. <br>

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----

===SY16-17:51 Acceptance of monitoring report===
MSC to accept the monitoring report.
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----

===SY16-17:52 Finance and Audit Committee Report (B 4.8.2) ===
Daniel Sexton and Rick Seely gave the finance committee report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY16-17:53 Head of School search discussion===
Anda Foxwell was asked to step out of the meeting during this discussion.<br>
The minutes on this discussion can be found in the Executive Action minutes for January 17, 2017. <br>
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY16-17:54 Head of School Report (B 2.1.5)===
Anda Foxwell explained the process that was used to implement a new leadership team structure.
*Leadership Team make up:
**Head of School
**Divisional principals
**Business manager
**Director of SSS
**Human resources manager
**Director of development
**Director of teaching and learning
**Director of information technology
**Director of facilities

*Child safety update
**Staff code of conduct - complete
**Parent code of conduct - complete, in process of communication
**Visitor code of conduct- complete, in process of communication

*Primary Principles of code of conduct for parents and visitors
#Visibility
#Accountability
#Appropriate use of power
Please do not take photos of children without permission from parents or a CAJ administrator.

*Upcoming events:
**Senior night 1/20
**SLEW 1/30-2/3
**“You Can’t Take It With You” - 2/16,17,18
**SSS arts and skills day - 2/18
**Robotics world championships - April
**Updates for all staff at next HoS meeting 1/25

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===SY16-17:55 Governance and Policy Review Committee Report (B 4.8.1)===
Kenichi Shinagawa gave the governance and policy review committee report. <br>
Kenichi has started the process of discovery board member intent so serve for the 2017-2018 school year.
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===SY16-17:56 Proposal to remove B4.9.3.7. ===
B4.9.3.7 The six founding missions will continue to send in their mission’s nominations to fill their slots on the boards.<br>
This policy is clearly stated in the Constitution, Article IV, Founding Missions and is out of place in its current location in the board policy manual.
<br>
MSC to approve the proposal to remove B3.1.2.12.

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===SY16-17:57 Proposal to remove B3.1.2.12 as a job qualification.===
B3.1.2.12 Commitment to acquire a basic knowledge of Japanese, commensurate with length of service. <br>
The board agrees that it is beneficial to learn Japanese while living in Japan, but it should not be considered a job qualification for the Head of School. <br>
<br>
MSC to approve the proposal to remove B3.1.2.12. <br>

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----

===SY16-17:58 Discussion: Core Value Development===
Gerald May gave a review of board discussion to date and provided documents linked to the agenda for today’s meeting. <br>
New Suggestions:<br>
Take each point of the statement of faith and relate them to our student objectives. The core values are the bridge between the statement of faith and the student objectives. <br>
<br>
This discussion will be continued at the February 14, 2017 training/discussion meeting. <br>

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===SY16-17:59 Consent agenda (B 4.3.3)===
MSC to accept the consent agenda <br>
*November 15, 2016 Board of Directors minutes (B 4.2.9.5) <br>
*January 10, 2017 Governance and Policy Review Committee minutes (B 4.7.6.3.2) <br>
*November 2016 Financial Statement <br>
*December 2016 Financial Statement <br>

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----

===SY16-17:60 Approval of Finance Committee minutes===
MSC to approve the January 12, 2017 finance committee minutes.
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----

===SY16-17:61 Board Ends review: B 1.2 (program)===
B1.2 (Program: An exemplary, sustainable, Bible-based educational program) was reviewed.
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----

===SY16-17:62B 1.0 sent to the Governance and Policy Review Committee ===
B1.0 Students equipped to honor Christ and impact the world for Him (consistent with Article II and III of the Constitution.) was sent to the Governance and Policy Review Committee to make the wording consistent with the current mission statement.

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----

===SY16-17:63 Board policy review: B 3.1 (B 4.1.6)===
This item was tabled.
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----

=== SY16-17:64 Board policy compliance: B. 3.2, 3.3 (B 4.2.2.4)===
This item was tabled.
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----

===SY16-17:65 Board housekeeping===
Gerald May presented the following invitations:<br>
*Christian School Board Governance Retreat Invitation– October 2-5, 2017 <br>
This invitation will be re-visited at the February 14, 2017 board training/discussion meeting. <br>
*Invitation to Global Leadership Summit- April 21, 22, 2017 <br>
MSC to send Gerald May to the Global Leadership Summit, April 20, 21 & 22, 2017.<br>

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----

===SY16-17:66 Monthly review of board process: verbal (B 4.1.7)===
The board reviewed the board process.
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----

===SY 16-17:67 Closing Prayer===
Grant Buchholtz closed in prayer.
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----

===SY 16-17:68 Adjournment===
The meeting was adjourned at 4:05 p.m.
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----

===SY 16-17:69 Sign and seal (hanko) Board of Directors previous meeting minutes (B 4.2.9.5)===
The board members signed the following sets of minutes:<br>
*November 15, 2016 Board of Directors minutes (B 4.2.9.5)
*January 12, 2017 Finance Committee minutes (B 4.7.6.3.2)
*January 10, 2017 Governance and Policy Review Committee minutes

<br>

Respectfully submitted,

________________________________ (seal)<br>
Karen Stoesz<br>
Board Secretary

________________________________ (seal)<br>
Gerald May<br>
Board Chair

________________________________ (seal)<br>
Kenichi Shinagawa<br>
Board Vice Chair

________________________________ (seal)<br>
Daniel Sexton<br>
Vice Chair of Finance

________________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki)<br>
Board Member

________________________________ (seal)<br>
Joel Peterson<br>
Board Member

________________________________ (seal)<br>
Grant Buchholtz<br>
Board Member

________________________________ (seal)<br>
Jaine Yeong Yueh Chung (Janie Loh)<br>
Board Member

________________________________ (seal)<br>
Anda Foxwell<br>
Interim Head of School/Board member

2016, May 30 Board of Councilors Minutes

2017-01-20T00:52:07Z

Kchou: /* SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018 */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
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----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
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----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
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----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

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----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

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----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

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----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

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----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

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----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
'''Motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

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----

=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
'''Motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

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----

=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
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----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
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----

=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
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----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
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----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
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----

2016, May 30 Board of Councilors Minutes

2017-01-20T00:51:53Z

Kchou: /* SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018 */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
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----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
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----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
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----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

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----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

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----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

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----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

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----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

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----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.

'''Motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

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----

=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
'''Motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

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----

=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
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----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
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----

=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
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----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
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----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
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----

2016, May 30 Board of Councilors Minutes

2017-01-20T00:51:20Z

Kchou: /* SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018 */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
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----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
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----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
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----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
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----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

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----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

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----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

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----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
'''Motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
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----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

2016, May 30 Board of Councilors Minutes

2017-01-20T00:51:01Z

Kchou: /* SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018 */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.

'''Motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
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----

2016, May 30 Board of Councilors Minutes

2017-01-20T00:50:04Z

Kchou: /* SY 15-16:48 Review of the minutes */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

2016, May 30 Board of Councilors Minutes

2017-01-20T00:47:24Z

Kchou:

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:47 Election of Board of Councilors Officers from July 1, 2016 – June 30, 2017 : Secretary===
Names in nomination: Paul Shew and Aileen Selander
Motion to elect Paul Shew as secretary for July 1, 2016 – June 30, 2017.
<br>
'''Motion passed. '''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:48 Review of the minutes===
The members reviewed the minutes from this meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:49 Approval of the minutes===
The minutes from this meeting will be sent out by e-mail with responses from the members for approval.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:50 Closing Prayer===
Tom Norton closed in prayer
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:51 Adjournment===
Motion to adjourn. Motion passed. The meeting was adjourned at 9:14 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

2016, May 30 Board of Councilors Minutes

2017-01-19T08:15:18Z

Kchou:

2016, May 30 Board of Councilors Minutes

2017-01-19T07:19:14Z

Kchou:

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2)
Nominations from among the Councilors. §3.6(2)
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Peterson, Joel (Member at Large)
#Sexton, Daniel (OMS)
#Stoesz, Karen (SEND)
Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:5 Tuition Increase for SY 2014-2015===
Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015===
Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015===
Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of Amended Board of Councilors Operating Procedures===
Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion of Proposed Changes to Constitution, Article II, Basis===
Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Date of Next Meeting===
The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of the March 18, 2014 Minutes===
The board reviewed the March 18, 2014 minutes.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:8 Approval of the March 18, 2014 Minutes===
'''MSC''' to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Closing Prayer===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:9 Adjournment===
'''MSC''' to adjourn the meeting at 11:17 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Melinda Balona<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Paul Tsuchido Shew<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, May 30 Board of Councilors Minutes

2017-01-19T07:11:58Z

Kchou: /* SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018 */

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''<br>
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:5 Tuition Increase for SY 2014-2015===
Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015===
Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015===
Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of Amended Board of Councilors Operating Procedures===
Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion of Proposed Changes to Constitution, Article II, Basis===
Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Date of Next Meeting===
The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of the March 18, 2014 Minutes===
The board reviewed the March 18, 2014 minutes.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:8 Approval of the March 18, 2014 Minutes===
'''MSC''' to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Closing Prayer===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:9 Adjournment===
'''MSC''' to adjourn the meeting at 11:17 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Melinda Balona<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Paul Tsuchido Shew<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, May 30 Board of Councilors Minutes

2017-01-19T07:11:31Z

Kchou:

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===Discussion and Actions===

=== SY 15-16:43 Rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:44Rescind SY 15-16:10 (Election of Board of Directors for 2016-2018)===
Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
<br>
'''The motion passed. '''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018===
This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.
#Buchholtz, Grant (ECC)
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture)
#Johnson, Paul (Member at Large)
#Kunnecke, Stephen (SEND)
#Leenders, Johanna (Sasaki, Mieke) (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Peterson, Jim (ECC)
#Peterson, Joel (Member at Large)
#Roberts, Mark (Member at Large)
#Selander, Aileen (TEAM)
#Sexton, Daniel (OMS)
#Sexton, Keiko (OMS)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND)
#Taylor, Ken (WorldVenture)
Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
<br>
'''The motion passed. '''
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.
#Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
#Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
===SY 13-14:5 Tuition Increase for SY 2014-2015===
Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015===
Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015===
Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of Amended Board of Councilors Operating Procedures===
Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion of Proposed Changes to Constitution, Article II, Basis===
Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Date of Next Meeting===
The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of the March 18, 2014 Minutes===
The board reviewed the March 18, 2014 minutes.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:8 Approval of the March 18, 2014 Minutes===
'''MSC''' to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Closing Prayer===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:9 Adjournment===
'''MSC''' to adjourn the meeting at 11:17 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Melinda Balona<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Paul Tsuchido Shew<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2016, May 30 Board of Councilors Minutes

2017-01-19T06:55:14Z

Kchou:

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>
Current Board of Councilor Members: 19 (AE §25)

===Attendance===
==== Councilors Present ====
#Buchholtz, Grant
#Johnson, Paul
#May, Gerald
#Mutenda, Lawrence
#Leenders, Johanna
#Selander, Aileen
#Sexton, Daniel
#Shinagawa, Kenichi
#Stoesz, Karen
#Tada, Hiroaki
#Norton, Tom
==== Councilors who submitted written Proxy ====
#Carlson, Pauline
#Spalink, Lawrence
#Winter, Jonathan
#Balona, Melinda
#Taylor, Ken
====Absent====
#Berg, Gaius
#Shew, Paul Tsuchido
#King, Dixie
=====Quorum:10 members needed for quorum=====

====Notation conventions in the minutes:====
# Act of Endowment is quoted as AE §chapter.article (number).
# All motions were moved and seconded.
<b>Opening prayer</b><br>
Lawrence Mutenda opened in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:37 Call to Order and Establish Quorum===
The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. <u>Sixteen of the nineteen (16/19)</u>Councilors were in attendance<u>(including 5 by proxy).</u>A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:38 Election of the Meeting Chair ===
Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 15-16:39 Approval of the Agenda===
Motion to approve the agenda as amended.<br>
'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 15-16:40 Election of the Secretary for the Meeting ===
Motion to elect Karen Stoesz to serve as secretary for today’s meeting.<br>
'''The motion passed.'''

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----
=== SY 15-16:41 Signers of the Minutes ===
Motion to designate <u>Karen Stoesz and Grant Buchholtz</u>, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
<br>
'''Unanimously approved. '''

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----
=== SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes===
Motion to approve the May 16, 2016 minutes.
<br>
'''The motion passed. '''

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----
===Announcements Regarding the Headmaster Position===
Pauline Carlson shared that Brian Vander Haak will be completing his service of headmaster at the end of next school. Information regarding the headmaster position is available on CAJ's website.
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----

===SY 13-14:5 Tuition Increase for SY 2014-2015===
Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

'''The motion passed.'''
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----

===SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015===
Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
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----

===SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015===
Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
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----

===Review of Amended Board of Councilors Operating Procedures===
Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Discussion of Proposed Changes to Constitution, Article II, Basis===
Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.
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----

===Date of Next Meeting===
The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.
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----

===Review of the March 18, 2014 Minutes===
The board reviewed the March 18, 2014 minutes.
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----

===SY 13-14:8 Approval of the March 18, 2014 Minutes===
'''MSC''' to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
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----

===Closing Prayer===
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----

===SY 13-14:9 Adjournment===
'''MSC''' to adjourn the meeting at 11:17 p.m.
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----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

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----

===Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Melinda Balona<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Paul Tsuchido Shew<br> Board of Councilors Member
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2016, May 30 Board of Councilors Minutes

2017-01-19T06:51:33Z

Kchou:

2016, May 30 Board of Councilors Minutes

2017-01-19T06:34:09Z

Kchou: /* SY 13-14:4 Signers of the Minutes */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:32:12Z

Kchou: /* SY 13-14:3 Approval of the Agenda */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:30:34Z

Kchou: /* SY 15-16:38 Election of the Meeting Chair */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:27:00Z

Kchou: /* SY 13-14:2 Election of the Meeting Chair */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:26:01Z

Kchou: /* SY 13-14:1 Call to Order */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:23:03Z

Kchou: /* Attendance */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:22:44Z

Kchou: /* Attendance */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:20:24Z

Kchou: /* Quorum: */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:20:02Z

Kchou: /* Absent */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:19:41Z

Kchou: /* Attendance */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:18:55Z

Kchou: /* Attendance */

2016, May 30 Board of Councilors Minutes

2017-01-19T06:15:37Z

Kchou:

2016, May 30 Board of Councilors Minutes

2017-01-19T06:10:12Z

Kchou: Created page with 'Christian Academy in Japan Board of Councilors Meeting Minutes<br> May 30, 2016, 8:30 a.m.<br> Matsukawa Place Meeting Room, 1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-00…'

Christian Academy in Japan
Board of Councilors Meeting Minutes<br>
May 30, 2016, 8:30 a.m.<br>
Matsukawa Place Meeting Room,
1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013<br>

=== Devotions ===
Taizo Morimoto led the board in devotions on God being in control, and the board had a time of prayer.
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===Attendance===
==== Present ====
#Melinda Balona (Member at Large)
#Gaius Berg (for WorldVenture and Alumni Representative)
#Pauline Carlson (ECC)
#Michael Essenburg (Staff)
#Misook Gho (CRJM)
#Andrea Johnson (ECC)
#Paul Johnson (Member at Large)
#Gerald May (TEAM)
#Lawrence Mutenda (Member at Large)
#Aileen Selander (TEAM)
#Paul Tsuchido Shew (Member at Large and Educator)
#Kenichi Shinagawa (Member at Large)
#Lawrence Spalink (CRJM)
#Steven Tarter (SEND International)
#Ken Taylor (WorldVenture)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
#Jonathan Winter (SEND International)
#Yew Keong Wong (OMF for OMS)

====Ex-Officio====
#Taizo Morimoto (Supervisor-Auditor)
#John Sakurai (Supervisor-Auditor)
#Grace Fukuzawa (Chong Eun Lee) (Observer)
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=== SY 13-14:1 Call to Order ===
The meeting was called to order at 8:55 a.m. with nineteen of the nineteen (19/19) Councilors present. Ten members (a majority) are necessary to establish a quorum.
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=== SY 13-14:2 Election of the Meeting Chair ===
Aileen Selander moved and Pauline Carlson seconded to elect Gerald May to serve as meeting chair.

'''The motion passed.'''
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===SY 13-14:3 Approval of the Agenda===
Moved by Ken Taylor and seconded by Paul Shew to approve the agenda, with the addition of a time for announcements regarding the headmaster position.

'''The motion passed.'''
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----

=== SY 13-14:4 Signers of the Minutes ===
'''MSC''' to designate Melinda Balona and Paul Shew, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the March 18, 2014 Board of Councilors meeting.
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----

===Announcements Regarding the Headmaster Position===
Pauline Carlson shared that Brian Vander Haak will be completing his service of headmaster at the end of next school. Information regarding the headmaster position is available on CAJ's website.
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----

===SY 13-14:5 Tuition Increase for SY 2014-2015===
Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

'''The motion passed.'''
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----

===SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015===
Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
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----

===SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015===
Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

'''The motion passed.'''
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----

===Review of Amended Board of Councilors Operating Procedures===
Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.
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----

===Discussion of Proposed Changes to Constitution, Article II, Basis===
Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.
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----

===Date of Next Meeting===
The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.
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----

===Review of the March 18, 2014 Minutes===
The board reviewed the March 18, 2014 minutes.
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===SY 13-14:8 Approval of the March 18, 2014 Minutes===
'''MSC''' to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
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===Closing Prayer===
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===SY 13-14:9 Adjournment===
'''MSC''' to adjourn the meeting at 11:17 p.m.
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----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

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----

===Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br>Melinda Balona<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Paul Tsuchido Shew<br> Board of Councilors Member
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2016, November 15 Board of Directors Meeting

2017-01-18T06:52:31Z

Kchou: Created page with 'Board of Directors Meeting<br> Matsukawa Place <br> November 15, 2016<br> ===Attendance=== ====Present==== #Gerald May (TEAM) #Kenichi Shinagawa (Member at Large and Educator) #G…'

Board of Directors Meeting<br>
Matsukawa Place <br>
November 15, 2016<br>
===Attendance===
====Present====
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large and Educator)
#Grant Buchholtz (ECC)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Karen Stoesz (SEND)
#Jaine Yeong Yueh Chung (Jaine Loh) (World Venture)
#Daniel Sexton (OMS)
#Joel Peterson (Member at Large)
#Anda Foxwell (Interim Head of School)
====Supervisor-auditors====
#Jon Winter
====Absent====
#Sobi Abraham (Supervisor-auditor)
===SY 16-17:22 Call to order===
The meeting was called to order at 8:45 am.
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===SY 16-17:23 Devotions===
Kenichi Shinagawa shared from Mark 1:14-15.
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===SY 16-17:24 Time of prayer for the school (B 4.6.7)===
Time was spent in prayer for CAJ.
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===SY 16-17:25 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda.
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===SY 16-17:26 Board policy review: B 3.2, 3.3 (B 4.1.6)===
The policies in B 3.2 and B3.3 were reviewed.
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===SY 16-17:27 Board Ends review: B 1.1 (students) (B 4.1.5, 4.3 Overview)===
Policies in B1.1 were reviewed using the Student Objectives as the basis for discussion. <br>
<b>B1.0</b> Students equipped to honor Christ and impact the world for Him (consistent with Article II and III of the Constitution.), reflects the previous wording of the mission statement. <br>
This was referred to the Governance and Policy Review Committee for revision.

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===SY 16-17:28 Staff member interaction : Stephanie Ban, Director of Development===
Stephanie Ban gave an overview of the process being used by the Development Department of CAJ. <br>
She presented many exciting ideas and plans in moving forward with development.
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===SY 16-17:29 Head of School monitoring reports B 2.3, End – B 1.1 (students) (B 2.1.1, 2.5.1, 3.5.2.1)===
Anda Foxwell gave the head of school monitoring report.
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===SY 16-17:30 Acceptance of monitoring reports===
MSC to accept the monitoring report.
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===SY 16-17:31 Head of School reports (B2.1.5)===
Anda Foxwell gave the Head of School report.

*Child Safety policy- A Code of Conduct for any staff member and volunteer has been completed. Work on developing a parent code of conduct is in process. <br>
*Student/parent/teacher conferences- mostly good participation by parents
*Staffing- indication of intent to continue working at CAJ is complete
*ES parent cafe
*School improvement self-study beginning
*SSS- 100 families participating
*Curriculum team- making excellent progress
*New Leadership Team is functioning very well. This is a work in progress.
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===SY 16-17:32 Governance and Policy Review committee report (B 4.8.1)===
Kenichi Shinagawa gave the Governance and Policy Review Committee report.<br><br>
The question was raised whether or not term limits for board members are needed. <br>
This question was referred to the Governance and Policy Review Committee for further discussion.<br>
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===SY 16-17:33 Board Level Complaint or Grievance Policy Proposal-First Reading===
The Governance and Policy Review Committee recommends the following board level complaint and grievance process:<br>
<b>Recommend: B 4.11.5 Board Level Complaint or Grievance
Process of addressing a complaint or grievance from board members, including the Head of School, against the Board Chair. </b>

*Step 1 (Private Approach)<br>
**A person who has a complaint against the board chair is to first privately communicate the complaint verbally, giving opportunity for positive dialogue. If the board chair responds positively to the airing of the complaint, the person with the complaint is to allow an agreed-upon period of time to ensure that the complaint is resolved.<br><br>
**If the agreed-upon time passes without steps being taken toward resolution or if the board chair responds negatively and does not agree to resolve the issue, it may be necessary to proceed to step 2.<br><br>

*Step 2 (With Others)<br>
**If resolution is not reached, the person with the complaint, along with one or more witnesses, should set a mutually convenient time to meet with the board chair. During this meeting, a written statement of the complaint should be presented to the board chair, again giving opportunity for positive dialogue. A dated, signed copy of the statement should be kept. Before proceeding to the next step, the party (parties) with the complaint must allow an agreed-upon period of time to pass so that resolution may be reached.<br><br>
**If the agreed-upon time passes without steps being taken toward resolution or if the board chair refuses to meet or responds negatively and does not agree to resolve the issue, it may be necessary to proceed to step 3.<br><br>

*Step 3 (Executive Committee minus the Board Chair)<br>
**If resolution is still not reached, the person with the complaint and the witnesses should approach the executive committee and share the complaint. A copy of the written statement is to be given to the executive committee. They will research the complaint, talk with all primary parties, and act upon the complaint in a timely manner. The executive committee will document the decision and will report it to all parties involved. All decisions of the executive committee are final. Those who persist in a grievance, by either word or deed, after final action of the executive committee, will be subject to discipline, up to the point of being asked to resign their position on the board.<br><br>
**If the agreed-upon time passes without steps being taken toward resolution or if the board chair refuses to meet, responds negatively, or does not agree to resolve the issue, it may be necessary to proceed to step 4.<br><br>

*Step 4 (Board of Directors minus the Board Chair)<br>
**If resolution is not reached at the executive committee level, the executive committee, minus the board chair, along with the person with the complaint must make a grievance/whistle-blowing appeal to the Board of Directors minus the Board Chair.<br><br>
**A copy of the grievance and documentation should be presented to the Board of Directors minus the Board Chair.<br><br>
**All decisions of the Board of Directors minus the Board Chair are final. Those who persist in a grievance, by either word or deed, after final action of the board, will be subject to discipline, up to the point of being asked to resign their position on the board.<br><br>

MSC to accept the Board Level Complaint and Grievance Process proposal. <br>

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===SY 16-17:34 Finance and Audit Committee (B 4.8.2)===
Daniel Sexton gave the Finance and Audit Committee report.
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===SY 16-17:35 Proposed Amendment for B4.2.8.3 - Second Reading===
The Finance Committee recommends the following wording change to policy B4.2.8.3.

<b>Current reading:</b> 4.2.8.3 Vice chairman of finances. The vice chairman of finances shall monitor the financial affairs of the school.

<b>Proposed amendment: </b>4.2.8.3 Vice chair of finances. The vice chair of finances shall collaborate as necessary with the business manager regarding the financial affairs of the school.

MSC to accept the amendment as a second reading.

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===SY 16-17:36 Consent agenda (B 4.3.3)===
*October 18, 2016 Board of Directors minutes (B 4.2.9.5)
*November 8, 2016 Finance Committee minutes(B 4.7.6.3.2)
*November 8, 2016 Governance and Policy Review Committee minutes (B 4.7.6.3.2)
*Financial reports
**2016 Cash Flow
**September 2016 Financial Statement
::*Profit and Loss | Balance Sheet
:*August 2016 Financial Statement
::*Profit and Loss | Balance Sheet
:*July 2016 Financial Statement
::*Profit and Loss | Balance Sheet
:*June 2016 Financial Statement
::*Profit and Loss | Balance Sheet
MSC to accept the consent agenda.
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===SY 16-17:37 Board policy compliance: B. 3(B 4.2.2.4)===
The policies in B3 were reviewed for board compliance.<br>

<b>B3.1.2.12</b> Commitment to acquire a basic knowledge of Japanese, commensurate with length of service, was referred to the Governance and Policy Review Committee for discussion.

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===SY 16-17:38 Discussion:Core Value Development===
This item was tabled and will be discussed at a later date.
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===SY 16-17:39 <u>Community Governance</u> Book Discussion - Part2, pp.14-31===
This item was tabled and will be discussed at a later date.
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===SY 16-17:40 Board Housekeeping===
The following items were brought to the attention of the board members:
*Christian School Board Governance Retreat Invitation - October 2-5,2017
*Board members’ intent for SY 2017-18
*Date of Board/Staff Christmas tea - December 13, 2016
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===SY 16-17:41 Monthly review of board process: Verbal (B 4.1.7)===
The board process was reviewed.
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===SY 16-17:42 Closing Prayer===
Grant Buchholtz closed in prayer.
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===SY 16-17:43 Adjournment===
MSC to adjourn at 4:30 p.m.
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===SY16-17:44 Sign and seal (hanko) on meeting minutes by Board of Directors (B 4.2.9.5)===
The board members signed the following sets of minutes:
*October 18, 2016 Board of Directors minutes
*November 8, 2016 Finance Committee minutes
*November 8, 2016 Governance and Policy Review Committee minutes

Respectfully submitted,

________________________________ (seal)<br>
Karen Stoesz<br>
Board Secretary

________________________________ (seal)<br>
Gerald May<br>
Board Chair

________________________________ (seal)<br>
Kenichi Shinagawa<br>
Board Vice Chair

________________________________ (seal)<br>
Daniel Sexton<br>
Vice Chair of Finance

________________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki) <br>
Board Member

________________________________ (seal)<br>
Joel Peterson<br>
Board Member

________________________________ (seal)<br>
Grant Buchholtz<br>
Board Member

________________________________ (seal)<br>
Jaine Yeong Yueh Chung (Janie Loh)<br>
Board Member

________________________________ (seal)<br>
Anda Foxwell<br>
Interim Head of School and Board Member

2016, July 21 Board of Directors Meeting Minutes

2016-11-08T05:03:26Z

Kchou:

Board of Directors Meeting<br>
Business Office Conference Room <br>
July 21, 2016<br>

===Attendance:===
#Anda Foxwell (Interim Head of School)
#Gerald May (TEAM)
#Johanna Leenders (Mieke Sasaski)(CRJM)
#Kenichi Shinagawa (Member at Large and Educator)
#Karen Stoesz (SEND)

====Proxies:====
#Daniel Sexton (OMS) designated Karen Stoesz as his proxy.
#Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture) designated Karen Stoesz as her proxy.
#Joel Peterson (Member at Large) designated Kenichi Shinagawa as his proxy.

====Absent:====
#Jonathan Winter (Supervisor-auditor)
#Sobi Abraham
#Grant Buchholtz (ECC)

====Ex-Officio and Observers:====
#Pauline Carlson (Emcee)

===SY 15-16:180 Call to order===
Pauline Carlson called the meeting to order at 10 a.m.
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===SY 15-16:181 Prayer===
We spent time in prayer.
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===SY 15-16:182 Confirmation of quorum and proxies for the meeting===
A quorum was established with five of the nine (5/9) members present with three valid proxies out of nine members (5+3=8/9).
A quorum was established according to B4.3.5.2 (Two thirds of the members shall constitute a quorum at any meeting of the board).
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===SY 15-16:183 Election of board chair for SY 16-18 (2 year term) (4.2.7)===
MSC to elect Gerald May as Board Chair starting July 1, 2016 through June 30, 2018
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===SY 15-16:184 Election of vice chair for SY 16-17 (1 year term) (4.2.7)===
MSC to elect Kenichi Shinagawa as Vice Chair starting July 1, 2016 through June 30, 2017.
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===SY 15-16:185 Election of vice chair for finance for SY 16-17 (1 year term) (4.2.7)===
MSC to elect Daniel Sexton as Vice Chair for Finance starting July 1, 2016 through June 30, 2017.
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===SY 15-16:186 Election of secretary for SY 16-17 (1 year term) (4.2.7)===
MSC to elect Karen Stoesz as Secretary starting July 1, 2016 through June 30, 2017
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===SY 15-16:187 Confirming date of first board meeting in September===
September 23, 2016 meeting is cancelled<br>
November 8, 2016 meeting cancelled and rescheduled<br>
November 15, 2016 BoD meeting<br>
January 10, 2017 BoD meeting cancelled and rescheduled<br>
January 17, 2017 BoD meeting<br>
January 17, 2017 Mission representative meeting cancelled and rescheduled<br>
January 24, 2017 Mission representative meeting<br>

MSC to approve the Board of Directors calendar as amended
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===SY 15-16:188 MSC to cancel the strategic planning meetings that had been scheduled for SY 16-17.===
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===SY 15-16:189 Discussion regarding the use of an executive search consultant to help in the search for a new Head of School.===
MSC to authorize the board chair to research the possibility of using an executive search consultant in the search for a new Head of School.
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===SY 15-16:190 Review and approval of July 21, 2016 board minutes===
MSC to approve the minutes.
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===SY 15-16:191 Adjournment===
MSC to adjourn. The meeting was adjourned at 11:05 a.m.
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===SY 15-16:192 Signing and putting hanko on meeting minutes===
The board members signed the following sets of minutes:<br>
June 28, 2016 Board of Directors minutes<br>
June 28, 2016 Executive Action minutes<br>
July 21, 2016 Board of Directors minutes<br>

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Respectfully submitted,

________________________________ (seal)<br>
Karen Stoesz- Secretary<br>

________________________________ (seal)<br>
Gerald May- Board Chair<br>

________________________________ (seal)<br>
Kenichi Shinagawa- Board Vice Chair<br>

________________________________ (seal)<br>
Johanna Leenders (Mieke Sasaki)- Board Member<br>

________________________________ (seal)<br>
Anda Foxwell- Board member<br>