Info - User contributions [en]

Grievance Policy, Student and Family

2014-06-02T00:35:28Z

Messenburg:

<sophie article="Grievance Policy, Student and Family" />

[[Category:Elementary Handbook]]
[[Category:Middle School Handbook]]
[[Category:High School Handbook]]

Grievance Policy, Student and Family

2014-06-02T00:28:39Z

Messenburg: Created page with '<sophie article="Grievance Policy, Student and Family" />'

Senior Comprehensives, Sample Topics

2014-05-27T00:21:53Z

Messenburg: Created page with '<sophie article="Senior Comprehensives, Sample Topics"/>'

2014, May 20 Board of Directors Meeting

2014-05-26T00:56:52Z

Messenburg:

Christian Academy<br>
Board of Directors<br>
Board meeting May 20, 2014<br>
Matsukawa Place, 8:30 a.m.<br>

===Attendance===
====Present====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Gerald May (TEAM)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)

====Absent====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)

====Proxies====
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator) proxy to Brian Vander Haak
#Misook Gho (CRJM) proxy to Pauline Carlson
#Kenichi Shinagawa (Member at Large) proxy to Pauline Carlson

====Ex Officio====
#Karen Stoesz (observer)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:125 Call to order (Act of Endowment, Chapter 3, Articles 18.3, 18.8)===
The meeting was called to order at 8:31.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:126 Approval of Agenda (B 4.3.5.3)===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:127 Elect Board Supervisor-Auditors (Act of Endowment, Chapter 3, #7) ===
'''MSC''' to elect Taizo Morimoto and Sobi Abraham as the board Supervisor-Auditors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:128 Approval of Board Member Representing Alumni (Act of Endowment Chapter 4, #25, (3) ===
'''MSC''' to approve Gaius Berg as the Board of Councilors member representing alumni.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:129 Approval of Board of Directors Member Designated as Educator (Act of Endowment, Chapter 3, #6 (3) ===
'''MSC''' to approve Grace Fukuzawa as the Board of Directors member designated as an educator.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:130 Approval of Board of Councilors Member Designated as Educator (Act of Endowment, Chapter 4, #25 (4) ===
'''MSC''' Paul Tsuchido Shew as the Board of Councilors member designated as an educator.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:131 Motion to Recess===
'''MSC''' that the Board of Directors meeting be recessed at 8:39 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:132 Meeting Reconvened===
Following a Board of Councilors meeting the Board of Directors meetings was reconvened at 11:30.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:133 Time of Prayer for the School (B4.6.7) ===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:134 Board Training (B4.6.5) ===
Board training based on concepts of Good to Great continued, with an emphasis on "First Who... Then What".
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:135 Mission Statement Discussion Continued===
Brian went through his rationale for changes to the CAJ mission statement, and shared his proposal: “Equipping students to serve Japan and the world for Christ.”

The board agreed the statement should be presented to staff, parents and missions as a board-approved draft.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13:14-136 Article II - CAJ Constitution Approval===
During discussion two suggested changes were made, which Gerald May will send to the Board of Councilors for review before either board approves the Constitution.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:137 Finance and Audit Committee===
'''MSC''' to accept the audit.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:138 Governance and Policy Review===
Johanna Leenders (Mieke Sasaki) was nominated by the Christian Reform Japan Mission (CRJM) to fill that mission’s seat on the Board of Directors. This would require an exception to policy because she will continue to have a part-time contract even after retiring from CAJ.

'''MSC''' to allow exception to B4.9.1.2 to in order for Johanna Leenders to be on the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:139 Wording Change on B2.2.10===
Current reading: When hiring principals, the business manager, or the director of School Support Services, bring the respective candidate’s file to the board meeting for review, discussion and approval. (SY 07-08:72; SY 09-10:140; SY 11-12:183)

'''MSC''' B2.2.10 change wording from “candidate file” to “candidate’s application” such that B2.2.10 will read “When hiring principals, the business manager, or the director of School Support Services, bring the respective candidate’s application to the board meeting for review, discussion and approval.”

'''MSC''' this be accepted as the second reading since it is only a wording change.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:140 Retreat Site===
It was reported that Seimei-no-Mori Resort in Chiba has been selected for the fall joint board retreat with board members from Morrison Academy in Taiwan.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:141 Old Board Minutes===
'''MSC''' to put all the old board minutes on BRENDA.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:142 Updated Proxy Form===
A corrected proxy form for board members’ use has been made, which indicates Gakkou Houjin CAJ rather than zaidan houjin.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY13-14:143 Headmaster Changed to Head of School===
The terminology Headmaster has been changed to Head of School throughout the board manual.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:144 Executive Session===
The board went into an executive session.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:145 Head of School Monitoring Report (B 4.5.3) ===
In reporting on the non-Christian cap (as mandated in B2.3.1.1.3) Brian said that using 20% based on whether or not a family gets a pastor’s recommendation is not really usable, but he is not sure what criteria would be better.

Brian gave his report on graduates (B2.4.4). There are 47 enrolled in grade 12, but not all will receive or seek a CAJ diploma.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:146 Head of School Decision Preparation Report===
Brian reported he appointed the following Acting Heads of School during his absence in the summer: Jacquie Willson from June 28 - August 3, 2014 and Anda Foxwell from August 3-12, 2014.

'''MSC''' to approve Brian’s appointments.

Brian presented more data on the continuing discussion regarding staffing and homosexual hiring. He included information from a student/staff survey.

Brian is requesting the board establish an ad hoc committee to consider a non-discrimination statement covering staff and students since it is such a big and complicated issue.

Brian directed board members to a web link that has introductions of new staff members.

Brian has been working on teaching staff certification. He inherited a rather loose interpretation of what it means to be “certified” and has been working to tighten up the situation.

2015 marks the 65th anniversary of CAJ, and Brian reported some of the events planned, but stated there will be no one big event.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:147 Proposed Board Annual Agenda for 2014-15 (B4.3) ===
'''MSC''' to approve above the annual agenda as presented.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:148 Consent Agenda (B 4.3.3) ===
*Board chair report on partial and non-compliance limitations
*Board chair report on B3 and B4
*Finance committee minutes May 13, 2014
*Governance and Policy Review committee minutes May 9, 2014
*Headmaster Evaluation committee
*Head of School Search Committee April 1, 2014 | May 9, 2014
*March 18, 2014 executive action minutes
*March 18, 2014 board meeting minutes
*Head of School Pro-D report
*Board expenditures report
*February 2014 Financial Statement
*Profit and Loss | Balance Sheet
'''MSC''' to approve items on consent agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:149 Elections for Board of Directors Officers===
Suzanne Warren nominated Pauline Carlson as chair. Pauline Carlson was elected as chair.

Pauline Carlson nominated Kenichi Shinagawa as vice-chair. Kenichi Shinagawa was elected as vice-chair.

Brian Vander Haak nominated Gaius Berg as vice-chair for finance. Gaius Berg was elected as vice-chair for finance.

Pauline Carlson nominated Gerald May as secretary. Gerald May was elected as secretary.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:150 Board Housekeeping===
Board members were reminded that they are invited to senior comprehensive presentations on June 3, to graduation on June 6, and to the board-staff dinner on Jun 12.

Pauline asked board members to consider which committee they would like to serve on during SY 14-15.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:151 Farewell to Retiring Board Members and Auditors===
Thanks was expressed to Steve Tarter, Misook Gho (board members) and John Sakurai (Supervisor-Auditor) who are leaving the board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:152 Monthly Review of Board Process (B 4.1.7) ===
The board reviewed its proceedings for the day.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:153 Closing Prayer===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:154 Adjournment===
The meeting was adjourned at 3:51 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

2014, May 20 Board of Directors Meeting

2014-05-26T00:52:11Z

Messenburg: Created page with 'Christian Academy<br> Board of Directors<br> Board meeting May 20, 2014<br> Matsukawa Place, 8:30 a.m.<br> ===Attendance=== ====Present==== #Gaius Berg (for WorldVenture) #Pauli…'

Christian Academy<br>
Board of Directors<br>
Board meeting May 20, 2014<br>
Matsukawa Place, 8:30 a.m.<br>

===Attendance===
====Present====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Gerald May (TEAM)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)

====Absent====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)

====Proxies====
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator) proxy to Brian Vander Haak
#Misook Gho (CRJM) proxy to Pauline Carlson
#Kenichi Shinagawa (Member at Large) proxy to Pauline Carlson

====Ex Officio====
#Karen Stoesz (observer)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:125 Call to order (Act of Endowment, Chapter 3, Articles 18.3, 18.8)===
The meeting was called to order at 8:31.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:126 Approval of agenda (B 4.3.5.3)===
MSC to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:127 Elect Board Supervisor-Auditors (Act of Endowment, Chapter 3, #7) ===
MSC to elect Taizo Morimoto and Sobi Abraham as the board Supervisor-Auditors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:128 Approval of board member representing alumni (Act of Endowment Chapter 4, #25, (3) ===
MSC to approve Gaius Berg as the Board of Councilors member representing alumni.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:129 Approval of Board of Directors member designated as educator (Act of Endowment, Chapter 3, #6 (3) ===
MSC to approve Grace Fukuzawa as the Board of Directors member designated as an educator.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:130 Approval of Board of Councilors member designated as educator (Act of Endowment, Chapter 4, #25 (4) ===
MSC Paul Tsuchido Shew as the Board of Councilors member designated as an educator.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:131 Motion to recess===
MSC that the Board of Directors meeting be recessed at 8:39 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:132 Meeting reconvened===
Following a Board of Councilors meeting the Board of Directors meetings was reconvened at 11:30.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:133 Time of prayer for the school (B4.6.7) ===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:134 Board training (B4.6.5) ===
Board training based on concepts of Good to Great continued, with an emphasis on "First Who... Then What".
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:135 Mission statement discussion continued===
Brian went through his rationale for changes to the CAJ mission statement, and shared his proposal: “Equipping students to serve Japan and the world for Christ.”

The board agreed the statement should be presented to staff, parents and missions as a board-approved draft.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13:14-136 Article II - CAJ Constitution approval===
During discussion two suggested changes were made, which Gerald
May will send to the Board of Councilors for review before either board approves the Constitution.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:137 Finance and Audit committee===
MSC to accept the audit.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:138 Governance and policy review===
Johanna Leenders (Mieke Sasaki) was nominated by the Christian Reform Japan Mission (CRJM) to fill that mission’s seat on the Board of Directors. This would require an exception to policy because she will continue to have a part-time contract even after retiring from CAJ.

MSC to allow exception to B4.9.1.2 to in order for Johanna Leenders to be on the Board of Directors.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:139 Wording change on B2.2.10===
Current reading: When hiring principals, the business manager, or the director of School Support Services, bring the respective candidate’s file to the board meeting for review, discussion and approval. (SY 07-08:72; SY 09-10:140; SY 11-12:183)

MSC B2.2.10 change wording from “candidate file” to “candidate’s application” such that B2.2.10 will read “When hiring principals, the business manager, or the director of School Support Services, bring the respective candidate’s application to the board meeting for review, discussion and approval.”

MSC this be accepted as the second reading since it is only a wording change.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:140 Retreat site===
It was reported that Seimei-no-Mori Resort in Chiba has been selected for the fall joint board retreat with board members from Morrison Academy in Taiwan.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:141 Old board minutes===
MSC to put all the old board minutes on BRENDA.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:142 Updated proxy form===
A corrected proxy form for board members’ use has been made, which indicates Gakkou Houjin CAJ rather than zaidan houjin.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY13-14:143 Headmaster changed to Head of School===
The terminology Headmaster has been changed to Head of School throughout the board manual.

===SY 13-14:144 Executive session===
The board went into an Executive session.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:145 Head of School Monitoring Report (B 4.5.3) ===
In reporting on the non-Christian cap (as mandated in B2.3.1.1.3) Brian said that using 20% based on whether or not a family gets a pastor’s recommendation is not really usable, but he is not sure what criteria would be better.

Brian gave his report on graduates (B2.4.4). There are 47 enrolled in grade 12, but not all will receive or seek a CAJ diploma.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:146 Head of School decision preparation report===
Brian reported he appointed the following Acting Heads of School during his absence in the summer: Jacquie Willson from June 28 - August 3, 2014 and Anda Foxwell from August 3-12, 2014.

MSC to approve Brian’s appointments.

Brian presented more data on the continuing discussion regarding staffing and homosexual hiring. He included information from a student/staff survey.

Brian is requesting the board establish an ad hoc committee to consider a non-discrimination statement covering staff and students since it is such a big and complicated issue.

Brian directed board members to a web link that has introductions of new staff members.

Brian has been working on teaching staff certification. He inherited a rather loose interpretation of what it means to be “certified” and has been working to tighten up the situation.

2015 marks the 65th anniversary of CAJ, and Brian reported some of the events planned, but stated there will be no one big event.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:147 Proposed Board Annual Agenda for 2014-15 (B4.3) ===
MSC to approve above the annual agenda as presented.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:148 Consent agenda (B 4.3.3) ===
Board chair report on partial and non-compliance limitations
Board chair report on B3 and B4
Finance committee minutes May 13, 2014
Governance and Policy Review committee minutes May 9, 2014
Headmaster Evaluation committee
Head of School Search Committee April 1, 2014 | May 9, 2014
March 18, 2014 executive action minutes
March 18, 2014 board meeting minutes
Head of School Pro-D report
Board expenditures report
February 2014 Financial Statement
Profit and Loss | Balance Sheet
MSC to approve items on consent agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:149 Elections for Board of Directors officers===
Suzanne Warren nominated Pauline Carlson as chair. Pauline Carlson was elected as chair.

Pauline Carlson nominated Kenichi Shinagawa as vice-chair. Kenichi Shinagawa was elected as vice-chair.

Brian Vander Haak nominated Gaius Berg as vice-chair for finance. Gaius Berg was elected as vice-chair for finance.

Pauline Carlson nominated Gerald May as secretary. Gerald May was elected as secretary.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:150 Board housekeeping===
Board members were reminded that they are invited to senior comprehensive presentations on June 3, to graduation on June 6, and to the board-staff dinner on Jun 12.

Pauline asked board members to consider which committee they would like to serve on during SY 14-15.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:151 Farewell to retiring board members and auditors===
Thanks was expressed to Steve Tarter, Misook Gho (board members) and John Sakurai (Supervisor-Auditor) who are leaving the board.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:152 Monthly review of board process (B 4.1.7) ===
The board reviewed its proceedings for the day.

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:153 Closing prayer===
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:154 Adjournment===
The meeting was adjourned at 3:51 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

Information Regarding Required Health Forms

2014-05-21T06:56:11Z

Messenburg: Created page with '<sophie article="Information Regarding Required Health Forms"/> Category:Elementary Handbook Category:Middle School Handbook Category:High School Handbook'

<sophie article="Information Regarding Required Health Forms"/>

[[Category:Elementary Handbook]]

[[Category:Middle School Handbook]]
[[Category:High School Handbook]]

2014, May 20 Board of Councilors Minutes

2014-05-20T03:38:30Z

Messenburg: Created page with 'CAJ Gakkou Houjin Board of Councilors Meeting<br> May 20, 2014, 8:45 a.m.<br> Matsukawa Place, Higashi Kurume, Tokyo<br> === Devotions === Gaius Berg led the board in devotion…'

CAJ Gakkou Houjin Board of Councilors Meeting<br>
May 20, 2014, 8:45 a.m.<br>
Matsukawa Place, Higashi Kurume, Tokyo<br>

=== Devotions ===
Gaius Berg led the board in devotions on a biblical response to wealth. The board then prayed.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Attendance===
==== Present ====
#Melinda Balona (Member at Large)
#Gaius Berg (for WorldVenture and Alumni Representative)
#Pauline Carlson (ECC)
#Michael Essenburg (Staff)
#Andrea Johnson (ECC)
#Paul Johnson (Member at Large)
#Gerald May (TEAM)
#Lawrence Mutenda (Member at Large)
#Aileen Selander (TEAM)
#Paul Tsuchido Shew (Member at Large and Educator)
#Lawrence Spalink (CRJM)
#Steven Tarter (SEND International)
#Brian Vander Haak (Head of School)
#Suzanne Warren (OMS)
#Jonathan Winter (SEND International)
#Yew Keong Wong (OMF for OMS)

===Proxies===
#Ken Taylor (WorldVenture) gave his proxy to Gerald May (TEAM).

====Absent ====
#Misook Gho (CRJM)
#Kenichi Shinagawa (Member at Large)

====Ex-Officio====
#Stoesz, Karen (Observer)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:10 Call to Order ===
The meeting was called to order at 9:00 a.m. with seventeen of the nineteen (17/19) Councilors present (1 by proxy). Ten members (a majority) are necessary to establish a quorum.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:11 Election of the Meeting Chair ===
Michael Essenburg moved and Paul Tsuchido Shew seconded to elect Gerald May to serve as meeting chair.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:12 Approval of the agenda ===
Steven Tarter moved and Pauline Carlson seconded to approve the agenda, with the addition of election a vice chair and a review of the Act of Endowment, Chapter 4.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:13 Signers of the Minutes ===
'''MSC''' to designate Aileen Selander and Lawrence Mutenda, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 20, 2014 Board of Councilors meeting.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== Presentation of the Audit ===
Rick Seely presented the Independent Auditor’s Report from the Nagao Accountancy Corporation for the fiscal year ended March 31, 2014.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:14 Acceptance of the Audit ===
Moved by Jonathan Winter and seconded by Pauline Carlson to accept the Independent Auditor’s Report from the Nagao Accountancy Corporation for the fiscal year ended March 31, 2014.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:15 Election of the Board of Councilors ===
Moved by Michael Essenburg and seconded by Andrea Johnson to approve the following slate of nominees for the Christian Academy in Japan Board of Councilors for July 1, 2014 – June 30, 2016:
#Balona, Melinda (Member at Large)
#Berg, Gaius (for WorldVenture and Alumni Representative)
#Buchholtz, Grant (ECC)
#Carlson, Pauline (ECC)
#Johnson, Paul (Member at Large)
#King, Dixie (OMS)
#Leenders, Johanna (for CRJM)
#May, Gerald (TEAM)
#Mutenda, Lawrence (Member at Large)
#Selander, Aileen (TEAM)
#Shew, Paul Tsuchido (Member at Large and Educator)
#Shinagawa, Kenichi (Member at Large)
#Spalink, Lawrence (CRJM)
#Stoesz, Karen (SEND International)
#Tada, Hiroaki (Staff Member)
#Taylor, Ken (WorldVenture)
#Vander Haak, Brian (Head of School)
#Warren, Suzanne (OMS)
#Winter, Jonathan (SEND International)

'''The motion passed unanimously.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:16 Election of the Board of Directors ===
Moved by Lawrence Spalink and seconded by Paul Tsuchido Shew to approve the following slate of nominees for the Christian Academy in Japan Board of Directors for July 1, 2014 – June 30, 2016:
#Berg, Gaius (for WorldVenture)
#Carlson, Pauline (ECC)
#Leenders, Johanna (for CRJM)
#May, Gerald (TEAM)
#Shinagawa, Kenichi (Member at Large)
#Stoesz, Karen (SEND International)
#Warren, Suzanne (OMS)

'''The motion passed unanimously.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:17 Approval of the Supervisor-Auditors ===
Moved by Steven Tarter and seconded by Lawrence Mutenda to approve Taizo Morimoto and Sobi Abraham as Supervisor-Auditors for July 1, 2014 – June 30, 2016.

'''The motion passed unanimously.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:18 Election of the Board of Councilors Chair ===
Moved by Lawrence Spalink and seconded by Paul Johnson to elect Gerald May as Board of Councilors Chair for July 1, 2014 – June 30, 2016.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:19 Election of the Board of Councilors Vice Chair ===
Moved by Lawrence Spalink and seconded by Steven Tarter to elect Lawrence Mutenda as Board of Councilors Vice Chair for July 1, 2014 – June 30, 2016.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:20 Election of the Board of Councilors Secretary ===
Moved by Brian Vander Haak and seconded by Jonathan Winter to elect Paul Tsuchido Shew as Board of Councilors Secretary for July 1, 2014 – June 30, 2016.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:21 Further Review of Board of Councilors Operating Procedures===
Moved by Pauline Carlson and seconded by Andrea Johnson to table the proposed changes to the Board of Councilors Operating Procedures until the next Board of Councilors meeting and to appoint an ad hoc committee to provide a further review of the Board of Councilors Operating Procedures, including a review of election procedures.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== SY 13-14:22 Ad Hoc Committee Appointment===
Moved by Pauline Carlson and seconded by Andrea Johnson to appoint Gerald May, Lawrence Mutenda, Paul Tsuchido Shew, Brian Vander Haak, and Michael Essenburg to the ad hoc committee on the Board of Councilor Operating Procedures.

'''The motion passed.'''
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== Discussion of Proposed Version of Article II ===
The board reviewed and discussed the proposed version of Article II.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== Report on Head of School Search Process===
Pauline Carlson reported on the head of school search process.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

=== Review of Role of Board of Councilors===
Gerald May, chair, encouraged board members to regularly review the minutes of the Board of Directors and to provide requested input.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Date of Next Meetings===
The next meetings of the Christian Academy in Japan Board of Councilors are scheduled for March 10 and May 19 of 2015 at Matsukawa Place, Higashi Kurume, Tokyo.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Review of the May 20, 2014 Minutes===
The board reviewed the May 20, 2014 minutes.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:23 Approval of the May 20, 2014 Minutes===
'''MSC''' to approve the May 20, 2014 minutes, pending closing prayer and a minute for meeting adjournment.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Closing Prayer===
Andrea Johnson closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:24 Adjournment===
'''MSC''' to adjourn the meeting at 11:18 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

<br>Respectfully submitted,<br><br>

_________________________________________<br> Michael Essenburg<br> Board of Councilors Secretary

<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures: May 20, 2014 Christian Academy in Japan Board of Councilors Minutes Approved===

<br><br> _________________________________________ (seal)<br> Gerald May<br> Board of Councilors Chair

<br> _________________________________________ (seal)<br> Aileen Selander<br> Board of Councilors Member

<br> _________________________________________ (seal)<br>Lawrence Mutenda<br> Board of Councilors Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

File:ArtContest13-14Hannah.JPG

2014-05-19T06:08:45Z

Messenburg:

File:ArtContest13-14 Hannah.JPG

2014-05-19T06:04:41Z

Messenburg: uploaded a new version of "File:ArtContest13-14 Hannah.JPG"

File:ArtContest13-14Kenji.jpg

2014-05-19T06:03:56Z

Messenburg:

File:ArtContest13-14Keihonorablemention.jpg

2014-05-19T06:03:40Z

Messenburg:

File:ArtContest13-14Kei.jpg

2014-05-19T06:03:28Z

Messenburg:

File:ArtContest13-14David.jpg

2014-05-19T06:03:10Z

Messenburg:

File:ArtContest13-14Aiah.jpg

2014-05-19T06:02:45Z

Messenburg:

File:ArtContest13-14 Hannah.JPG

2014-05-19T06:02:33Z

Messenburg:

Theme, Art Contest

2014-05-19T06:02:16Z

Messenburg: Created page with '<sophie article="Theme, Art Contest" />'

Community Forum

2014-05-15T06:31:27Z

Messenburg:

School Improvement Process

2014-05-15T06:30:57Z

Messenburg:

Key Performance Indicators, Annual Report

2014-05-15T06:30:45Z

Messenburg:

Key Performance Indicators, Annual Report

2014-05-15T06:30:38Z

Messenburg:

Monitoring of Head of School Performance B 3.5

2014-05-15T04:59:43Z

Messenburg: Created page with '<sophie article="Monitoring of Head of School Performance B 3.5"/>'

Delegation to the Head of School B 3.4

2014-05-15T04:59:28Z

Messenburg: Created page with '<sophie article="Delegation to the Head of School B 3.4"/>'

Authority and Accountability of the Head of School B 3.3

2014-05-15T04:59:08Z

Messenburg: Created page with '<sophie article="Authority and Accountability of the Head of School B 3.3"/>'

Head of School Qualifications B 3.1

2014-05-15T04:58:49Z

Messenburg: Created page with '<sophie article="Head of School Qualifications B 3.1"/>'

Head of School Succession B 2.5

2014-05-15T04:58:23Z

Messenburg: Created page with '<sophie article="Head of School Succession B 2.5"/>'

File:Es2014.JPG

2014-05-14T04:48:44Z

Messenburg:

File:IMG 0174.JPG

2014-05-14T04:47:40Z

Messenburg:

File:MS2014.jpeg

2014-05-14T04:47:02Z

Messenburg:

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2014-05-14T04:46:32Z

Messenburg:

File:Rick2014.jpg

2014-05-14T04:43:31Z

Messenburg:

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2014-05-14T04:43:21Z

Messenburg:

File:IMG 0174.jpg

2014-05-14T04:42:59Z

Messenburg:

File:Highschool14.jpg

2014-05-14T04:42:38Z

Messenburg:

File:Es2014.jpg

2014-05-14T04:42:27Z

Messenburg:

File:Courtyard2014.jpg

2014-05-14T04:42:17Z

Messenburg:

File:CAJ Board 13-14.jpg

2014-05-14T04:42:06Z

Messenburg:

2013-2014 Action Plan Progress Report

2014-05-14T03:29:48Z

Messenburg: Created page with '<sophie article="2013-2014 Action Plan Progress Report"/> Category: SOPHIE Link Category: School Improvement'

<sophie article="2013-2014 Action Plan Progress Report"/>
[[Category: SOPHIE Link]]
[[Category: School Improvement]]

Annual Report Overview, 2013-2014

2014-05-14T03:28:26Z

Messenburg: Created page with '<sophie article="Annual_Report_Overview,_2013-2014"/> Category: SOPHIE Link Category: School Improvement'

<sophie article="Annual_Report_Overview,_2013-2014"/>
[[Category: SOPHIE Link]]
[[Category: School Improvement]]

School Improvement Reports, 2013-2014

2014-05-14T03:26:33Z

Messenburg: Created page with '<sophie article="School Improvement Reports, 2013-2014"/> Category: SOPHIE Link Category: School Improvement'

<sophie article="School Improvement Reports, 2013-2014"/>
[[Category: SOPHIE Link]]
[[Category: School Improvement]]

2014, March 18 Board of Directors Meeting

2014-04-28T02:24:56Z

Messenburg: /* SY 13-14:118 Headmaster Decision Preparation Report */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 11:30 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about, and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting. (Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow the administration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: '''Megumi Mission Archives''' ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:24:11Z

Messenburg: /* SY 13-14:111 Board Training */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 11:30 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about, and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting. (Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: '''Megumi Mission Archives''' ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:23:06Z

Messenburg:

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 11:30 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting. (Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: '''Megumi Mission Archives''' ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:20:02Z

Messenburg: /* SY 13-14:118 Headmaster Decision Preparation Report */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting. (Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: '''Megumi Mission Archives''' ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:19:33Z

Messenburg: /* SY 13-14:115 Headmaster Evaluation Committee */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting. (Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:19:20Z

Messenburg: /* SY 13-14:114 Governance/Policy Review */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7)

Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:18:34Z

Messenburg: /* SY 13-14:118 Headmaster Decision Preparation Report */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7): Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session. (Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:17:33Z

Messenburg:

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7): Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session.(Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===Signatures===

<br><br> _________________________________________ (seal) <br> Steven Tarter<br> Board Secretary

<br> _________________________________________ (seal) <br> Pauline Carlson<br> Board Chair

<br> _________________________________________ (seal)<br> Gaius Berg <br> Board Vice Chair for Finance

<br> _________________________________________(seal) <br> Chong Eun Lee (Grace Fukuzawa)<br>Board Member

<br> _________________________________________(seal) <br>Misook Gho<br>Board Member

<br> _________________________________________(seal) <br>Gerald May<br>Board Member

<br> _________________________________________(seal) <br>Kenichi Shinagawa<br>Board Vice Chair

<br> _________________________________________(seal) <br> Brian Vander Haak<br>Board Member

<br> _________________________________________(seal) <br> Suzanne Warren<br>Board Member
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>

2014, March 18 Board of Directors Meeting

2014-04-28T02:17:11Z

Messenburg: /* SY 13-14:120 Consent Agenda */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7): Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session.(Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items:
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

2014, March 18 Board of Directors Meeting

2014-04-28T02:16:47Z

Messenburg: /* SY 13-14:118 Headmaster Decision Preparation Report */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
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----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7): Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session.(Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives ''(at CAJ) stories of God's grace'' in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
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----

2014, March 18 Board of Directors Meeting

2014-04-28T02:16:11Z

Messenburg: /* SY 13-14:118 Headmaster Decision Preparation Report */

Christian Academy Board of Directors<br>
Board meeting<br>
March 18, 2014<br>
Matsukawa Place, Harvest Hall, 10:00 a.m.

=== Attendance ===
==== Present ====
#Gaius Berg (for WorldVenture)
#Pauline Carlson (ECC)
#Grace Fukuzawa (Chong Eun Lee) (Member at Large and Educator)
#Misook Gho (CRJM)
#Gerald May (TEAM)
#Kenichi Shinagawa (Member at Large)
#Steven Tarter (SEND International)
#Brian Vander Haak (Headmaster)
#Suzanne Warren (OMS)
====Ex Officio====
#Taizo Morimoto (Supervisor-Auditors)
#John Sakurai (Supervisor-Auditors)
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----

===SY 13-14:109 Call to Order===
The meeting was called to order at 11:32 a.m.
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----

===SY 13-14:110 Approval of Agenda===
'''MSC''' to approve the agenda.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:111 Board Training===
The Good to Great Hedgehog Concept was revisited in preparation for reviewing the mission statement. The board discussed what drives the school’s economic engine, what the school is passionate about,and what the school is best at. Brian shared responses he got from staff members. Discussions will continue in May.
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----

===SY 13-14:112 Ad-hoc Committee on Article II===
There was discussion on a proposed change in Article II in the Constitution. Discussion will continue in May.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:113 Finance/Audit===
'''MSC''' to approve the 2014-15 Capital Budget of ￥50,080,000.

'''MSC''' to approve the 2014-15 Operating Budget of ￥659,607,000.

'''MSC''' to approve tuition increases as recommended by the committee.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:114 Governance/Policy Review===
Board self-evaluation (B 4.1.7): Pauline showed the results of an online poll of board members.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:115 Headmaster Evaluation Committee===
Kenichi reviewed the January 14 committee meeting. At the February 7 committee meeting, it was decided to focus on things that relate to the transition to a new headmaster. Leadership Team members (excluding Brian) were invited to the February 24 committee meeting.(Cf. EA SY 13-14:10)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:116 Headmaster Search Committee===
The committee has met once to look through the succession plan. The position has been made public on a number of portals. Two applications have been received to date.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:117 Headmaster Monitoring Report===
Brian presented his monitoring report.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:118 Headmaster Decision Preparation Report===
The board went to Executive Session.(Cf. EA SY 13-14:11 and EA SY 13-14:12)

Non-Christian cap: K and 1: The kindergarten and first grade cannot be filled without exceeding the mandated percent guideline of 20% non-Christian. Brian has denied three families in fourth grade based on the guideline. Gaius questions the whole reason for the 20%. Brian says it is sometimes more a literacy factor than a behavioral factor. Brian requested that the board allow theadministration to do what it feels is best. He asked for an exception to policy for K and 1 and that board leave the percentage up to him.

'''MSC''' to waive the 20% limit for K and 1 at the discretion of the administration.

History archive naming and update: Megumi Mission Archives (at CAJ) stories of God's grace in Japan has been suggested as the name.

'''MSC''' to approve the name Megumi Mission Archives.

Headmaster or Head-of-School?: Brian says that Head of School is far more common and recognizable than headmaster, and requested transitioning to the new title. The board directed him to start the transition right away including application materials, the website, and board materials.

'''MSC''' to have the Governance/Policy committee make proposed changes in board materials.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:119 Headmaster Incidental Report===
Love in Action: the target was to fund “scholarships” for 150 students to attend camp, and CAJ has raised enough money for 149.5.

Facilities change:The Annex will be remodeled to make a science center out of the living/dining/kitchen area.

Cafeteria option: There have been some applicants, but not with food service experience. Cezars Kitchen is an option. It would be more expensive than our current program, but the food will be more nutritious.

Pro-D plans and certifications: It has taken a number of years but all teaching staff now has certification or are on a plan to get it (or renew it) by June 2015.

The search engine for BRENDA (the board portal) is being fixed.

Brian invited board members to the senior comprehensive presentations June 3 (Tuesday - throughout the day). Brian invited board members to graduation June 6 (Friday). Brian invited board members to the board-staff dinner June 12 (Thursday 6:00 p.m.)
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:120 Consent Agenda===
'''MSC''' to approve the following consent agenda items
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Second readings: B2.1.2|B4.5.2.4
*Report on mission reps meeting
*Finance committee minutes February 25, 2014
*Governance/policy review committee minutes
*Headmaster search committee minutes
*January 14, 2014 executive action minutes
*February 4, 2014 executive action minutes
*February 4, 2014 board meeting minutes
*Ad-hoc committee on Article II minutes
**February 7, 2014
**February 20, 2014
**March 7, 2014
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:121 Board Housekeeping===
A joint retreat with the Morrison Academy board is scheduled for September 29 through October 1, 2014. The board will be making cinnamon rolls at the April Thrift Shop.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:122 Monthly Review of Board Process===
The board reviewed its process in terms of what it did well and what it could do better.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:123 Closing Prayer===
Taizo Morimoto closed in prayer.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----

===SY 13-14:124 Adjournment===
'''MSC''' to adjourn the meeting at 4:26 p.m.
<div style="float:right;margin-left:5px;">[[#top|back to top]]</div><br>
----