Agenda Planning B 4.3


Section 4 Governance Process

4.3 Agenda Planning

To do its job effectively, the board will follow an annual agenda that completes a re-exploration of ends policies annually and continually improves board performance through board education and reflection.


4.3.1 The cycle will conclude each year on the last day of May so that administrative planning and budgeting can be based on accomplishing a one year segment of the board’s most recent statement of long term ends.

4.3.2 The cycle will start with the board’s development of its agenda for the next year. Methods of gaining ownership input, as well as governance education, and education related to ends determination, (e.g. presentations by futurists, advocacy groups, demographers, staff, etc.) will be arranged during the spring, to be held during the balance of the board’s planning cycle. The chair is encouraged, at the commencement of the board’s annual planning cycle, to prepare a tentative agenda for the following year’s meetings. The chair will determine the agenda for any particular meeting, although members are encouraged to recommend any appropriate matters for board consideration. Any board member desiring to recommend any matter for board discussion will advise the chair of such matter at least ten (10) days prior to the scheduled board meeting. Additional matters may be added to the agenda of any board meeting by an affirmative vote of a majority of the members of the board present at a meeting.

4.3.3 Throughout the year, the board will attend to consent agenda items as expeditiously as possible. Definition of consent agenda
Items distributed prior to the board meeting and deemed by the head of school and board chairman meeting-by-meeting likely not to need discussion are put on the consent agenda to be voted on in one motion. The consent agenda and questions or discussion
No explanation is given by the person submitting the report, but questions are permitted from board members who want clarification. Questions can be asked without taking the item off the consent agenda, but discussion of the proposal is not permitted unless removed. Only in the case where discussion is desired, or a decision needs to be made, is there a need to take it off the consent agenda. Removing an item from the consent agenda
An individual can request an item be removed, but a majority must approve removing the item from the consent agenda.

4.3.4 Head of school monitoring will be included on the agenda if monitoring reports show policy violations, or if policy criteria are to be debated.

4.3.5 Meetings The board shall normally meet once each month and/or at special meetings called by the board chair or by one-third of the board members. Two thirds of the members shall constitute a quorum at any meeting of the board. The board will follow general principles of parliamentary procedure. In unclear or disputed situations the chair will make a ruling with regard to procedure. That ruling can by overruled by a majority. When a matter arises that in the judgment of the board chair cannot prudently be postponed until the next board meeting, the chair may call a special board meeting, poll all board members (to the extent practical), or entrust the matter to the executive committee to make a decision on behalf of the board. If an unusual emergency situation arises, such as outbreak of war, sudden repatriation, or a natural disaster, it may be difficult to call a board meeting under the regular procedures. In this case a meeting attended by representatives of at least three founding missions is considered to be a legal meeting. In the event that the regular mission-appointed representative cannot attend, any member of that mission is to be recognized as a mission representative. Any action taken by the meeting must be ratified by a later regular meeting of the board. (SY 10-11:19; SY 10-11:157)

4.3.6 The board shall select a process to review the school philosophy (A 5.1) and mission statement (A 5.2) and their implementation in the year preceding the full WASC self-evaluation and in the year preceding the mid-term WASC review. (SY 07-08:102; SY 11-12:84, SY 14-15:68)

(SY 11-12:85 deleted B4.3.7 and

(SY 14-15:36 deleted B4.3.6.1)

(Page revised 01/15)