2016, July 21 Board of Directors Meeting Minutes

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Board of Directors Meeting
Business Office Conference Room
July 21, 2016

Attendance:

  1. Anda Foxwell (Interim Head of School)
  2. Gerald May (TEAM)
  3. Johanna Leenders (Mieke Sasaski)(CRJM)
  4. Kenichi Shinagawa (Member at Large and Educator)
  5. Karen Stoesz (SEND)

Proxies:

  1. Daniel Sexton (OMS) designated Karen Stoesz as his proxy.
  2. Chung Yeong Yueh, Jaine (Loh, Jaine) (WorldVenture) designated Karen Stoesz as her proxy.
  3. Joel Peterson (Member at Large) designated Kenichi Shinagawa as his proxy.

Absent:

  1. Jonathan Winter (Supervisor-auditor)
  2. Sobi Abraham
  3. Grant Buchholtz (ECC)

Ex-Officio and Observers:

  1. Pauline Carlson (Emcee)

SY 15-16:180 Call to order

Pauline Carlson called the meeting to order at 10 a.m.


SY 15-16:181 Prayer

We spent time in prayer.


SY 15-16:182 Confirmation of quorum and proxies for the meeting

A quorum was established with five of the nine (5/9) members present with three valid proxies out of nine members (5+3=8/9).   A quorum was established according to B4.3.5.2 (Two thirds of the members shall constitute a quorum at any meeting of the board).


SY 15-16:183 Election of board chair for SY 16-18 (2 year term) (4.2.7)

MSC to elect Gerald May as Board Chair starting July 1, 2016 through June 30, 2018


SY 15-16:184 Election of vice chair for SY 16-17 (1 year term) (4.2.7)

MSC to elect Kenichi Shinagawa as Vice Chair starting July 1, 2016 through June 30, 2017.


SY 15-16:185 Election of vice chair for finance for SY 16-17 (1 year term) (4.2.7)

MSC to elect Daniel Sexton as Vice Chair for Finance starting July 1, 2016 through June 30, 2017.


SY 15-16:186 Election of secretary for SY 16-17 (1 year term) (4.2.7)

MSC to elect Karen Stoesz as Secretary starting July 1, 2016 through June 30, 2017


SY 15-16:187 Confirming date of first board meeting in September

September 23, 2016 meeting is cancelled
November 8, 2016 meeting cancelled and rescheduled
November 15, 2016 BoD meeting
January 10, 2017 BoD meeting cancelled and rescheduled
January 17, 2017 BoD meeting
January 17, 2017 Mission representative meeting cancelled and rescheduled
January 24, 2017 Mission representative meeting

MSC to approve the Board of Directors calendar as amended


SY 15-16:188 MSC to cancel the strategic planning meetings that had been scheduled for SY 16-17.


SY 15-16:189 Discussion regarding the use of an executive search consultant to help in the search for a new Head of School.

MSC to authorize the board chair to research the possibility of using an executive search consultant in the search for a new Head of School.


SY 15-16:190 Review and approval of July 21, 2016 board minutes

MSC to approve the minutes.


SY 15-16:191 Adjournment

MSC to adjourn. The meeting was adjourned at 11:05 a.m.


SY 15-16:192 Signing and putting hanko on meeting minutes

The board members signed the following sets of minutes:
June 28, 2016 Board of Directors minutes
June 28, 2016 Executive Action minutes
July 21, 2016 Board of Directors minutes



Respectfully submitted,


________________________________ (seal)
Karen Stoesz- Secretary



________________________________ (seal)
Gerald May- Board Chair



________________________________ (seal)
Kenichi Shinagawa- Board Vice Chair



________________________________ (seal)
Johanna Leenders (Mieke Sasaki)- Board Member



________________________________ (seal)
Anda Foxwell- Board member

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