2016, May 30 Board of Councilors Minutes

Christian Academy in Japan Board of Councilors Meeting Minutes
May 30, 2016, 8:30 a.m.
Matsukawa Place Meeting Room, 1-2-12 Shinkawa-cho, Higashi Kurume-shi, Tokyo 203-0013
Current Board of Councilor Members:  19  (AE §25)

Attendance

Councilors Present  

1. Buchholtz, Grant
2. Johnson, Paul
3. May, Gerald
4. Mutenda, Lawrence
5. Leenders, Johanna
6. Selander, Aileen
7. Sexton, Daniel
8. Shinagawa, Kenichi
9. Stoesz, Karen
10. Tada, Hiroaki
11. Norton, Tom

Councilors who submitted written Proxy  

1. Carlson, Pauline
2. Spalink, Lawrence
3. Winter, Jonathan
4. Balona, Melinda
5. Taylor, Ken

Absent

1. Berg, Gaius
2. Shew, Paul Tsuchido
3. King, Dixie

Notation conventions in the minutes:

1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.

Opening prayer
Lawrence Mutenda opened in prayer.

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SY 15-16:37 Call to Order and Establish Quorum

The meeting was called to order by Vice Chair of the Board of Directors, Kenichi Shinagawa, at 8:30 AM. Sixteen of the nineteen (16/19)Councilors were in attendance(including 5 by proxy).A majority (ten) is necessary to establish a quorum in accordance with AE §21.8.

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SY 15-16:38 Election of the Meeting Chair

Motion to elect Gerald May to serve as meeting chair in accordance with AE §21.7
The motion passed.

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SY 15-16:39 Approval of the Agenda

Motion to approve the agenda as amended.
The motion passed.

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SY 15-16:40 Election of the Secretary for the Meeting

Motion to elect Karen Stoesz to serve as secretary for today’s meeting.
The motion passed.

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SY 15-16:41 Signers of the Minutes

Motion to designate Karen Stoesz and Grant Buchholtz, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 30, 2016 Board of Councilors meeting.
Unanimously approved.

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SY 15-16:42 Review and Approval of May 16, 2016 Board of Councilors minutes

Motion to approve the May 16, 2016 minutes.
The motion passed.  

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SY 15-16:43 Rescind SY 15-16:9  (Election of Board of Councilors for 2016 – 2018)

Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Councilors for 2016 – 2018).
The motion passed.  

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SY 15-16:44Rescind SY 15-16:10  (Election of Board of Directors for 2016-2018)

Continuing the discussion from SY15-16:27, moved to rescind SY 15-16:9 (Election of Board of Directors for 2016 – 2018).
The motion passed.  

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SY 15-16:45 Election of Board of Councilors from July 1, 2016 – June 30, 2018

This continues the discussion that was tabled in SY15-16:28. Currently the terms of all Councilors ends on June 30, 2016. In accordance with §4.25(1) the follow 16 members were nominated by the missionary bodies.

1. Buchholtz, Grant  (ECC)
2. Chung Yeong Yueh, Jaine (Loh, Jaine)  (WorldVenture)
3. Johnson, Paul (Member at Large)
4. Kunnecke, Stephen (SEND)
5. Leenders, Johanna (Sasaki, Mieke)  (for CRJM)
6. May, Gerald  (TEAM)
7. Mutenda, Lawrence  (Member at Large)
8. Peterson, Jim (ECC)
9. Peterson, Joel  (Member at Large)
10. Roberts, Mark (Member at Large)
11. Selander, Aileen  (TEAM)
12. Sexton, Daniel  (OMS)
13. Sexton, Keiko  (OMS)
14. Spalink, Lawrence  (CRJM)
15. Stoesz, Karen  (SEND)
16. Taylor, Ken  (WorldVenture)

Motion to accept the nominations for BoC from July 1, 2016- June 30, 2018.
The motion passed.  
Reported that in addition to the above 16, as recorded in SY15-15:9, the following two members were elected by the Board of Directors to the BOC for term July 1, 2016 to June 30, 2018.

1. Berg, Gaius (Member at Large and Alumni Representative) AE §4.25(3)
2. Shew, Paul Tsuchido (Member at Large and Educator) AE §4.25(4)

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SY 15-16:46 Election of Board of Directors from July 1, 2016 – June 30, 2018

This continues the discussion that was tabled in SY15-16:29. Currently the terms of all Directors ends on June 30, 2016. In accordance with §3.6(2) Nominations from among the Councilors. §3.6(2)

1. Buchholtz, Grant  (ECC)
2. Chung Yeong Yueh, Jaine (Loh, Jaine)  (WorldVenture)
3. Leenders, Johanna (Sasaki, Mieke)  (for CRJM)
4. May, Gerald  (TEAM)
5. Peterson, Joel  (Member at Large)
6. Sexton, Daniel  (OMS)
7. Stoesz, Karen  (SEND)

Motion to approve the nominations for BoD from July 1, 2016- June 30, 2018.
The motion passed.  
It was also reported by the chair that in addition to these seven, Headmaster Thomas Norton and Mr. Ken’ichi Shinagawa (educator at large) have already been elected members of the BOD.

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SY 13-14:5 Tuition Increase for SY 2014-2015

Moved by Gaius Berg and seconded by Jon Winter to approve a tuition increase for school year 2014-2015.

The motion passed.

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SY 13-14:6 Operating Budget for April 1, 2014 - March 31, 2015

Moved by Jon Winter and seconded by Pauline Carlson to approve the operating budget with revenue of ¥659,607,000 and expenses of ¥659,607,000 for April 1, 2014 - March 31, 2015.

The motion passed.

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SY 13-14:7 Capital Budget for April 1, 2014 - March 31, 2015

Moved by Michael Essenburg and seconded by Jon Winter to approve the capital budget of ¥50,080,000 for April 1, 2014 - March 31, 2015.

The motion passed.

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Review of Amended Board of Councilors Operating Procedures

Gerald May gave a brief review of the proposed changes to the Board of Councilors Operating Procedures and said the proposal would be discussed at the May meeting.

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Discussion of Proposed Changes to Constitution, Article II, Basis

Pauline Carlson shared how the proposed changes were developed and thanked those who developed the proposed changes. Lawrence Spalink noted that if approved, the English version will be the official version. He also outlined how the committee worked together, some of the sources of information used, and the how the committee developed a seven-point proposal. He then described the committee's efforts to make the proposal reader friendly and to provide an effective Japanese translation.

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Date of Next Meeting

The next meeting of the Christian Academy in Japan Board of Councilors is scheduled for Tuesday, May 20, 2014 beginning at 8:45 a.m. at Matsukawa Place, Higashi Kurume, Tokyo.

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Review of the March 18, 2014 Minutes

The board reviewed the March 18, 2014 minutes.

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SY 13-14:8 Approval of the March 18, 2014 Minutes

MSC to approve the March 18, 2014 minutes, pending closing prayer and a minute for meeting adjournment.

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Closing Prayer

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SY 13-14:9 Adjournment

MSC to adjourn the meeting at 11:17 p.m. 

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Respectfully submitted,

_________________________________________
Michael Essenburg
Board of Councilors Secretary 

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Signatures: March 18, 2014 Christian Academy in Japan Board of Councilors Minutes Approved

_________________________________________ (seal)
Gerald May
Board of Councilors Chair

_________________________________________ (seal)
Melinda Balona
Board of Councilors Member 

_________________________________________ (seal)
Paul Tsuchido Shew
Board of Councilors Member 

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