2011, September 20 Board of Directors Minutes

MSC for Kenichi Shinagawa and Gerald May to be signers of the September 20, 2011, minutes, in addition to Pauline Carlson (board chair) and Steven Tarter (board secretary).

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SY 11-12:6 Board Orientation

The Board reflected on policy governance, types of policies, its job description, governance and board-headmaster linkage policies, and reading monitoring reports.

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SY 11-12:7 Approval of Consent Agenda

MSC to approve the following consent agenda items:

May 24, 2011 Board of Directors Minutes
May 24, 2011 Executive Action Minutes
Headmaster monitoring reports (B 2.2, 2.3, 2.7.11, 2.7.11.1, 2.7.11.2, 2.7.11.3, 2.8, 2.9, 2.0)

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SY 11-12:8 Headmaster Report

The headmaster reported compliance with Board Policy 2.7.10, requested the board's input regarding Board Policy 2.2.11 on giving only one-year contracts for non-administrators as practice, and shared that the Board/Staff Dinner is scheduled for June 12. He outlined possible impacts of the current financial situation and the nuclear power plant situation on student enrollment, and he gave an update on CAJ's development campaigns and on his doctoral program. At the headmaster's request, Michael Essenburg gave an overview of the school improvement process, and Rick Seely gave an overview of financial reports for April through August.

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SY 11-12:9 Receiving Revised Budget in November 2011

MSC to receive the revised SY 2011-2012 budget at the November 2011 board meeting as an exception to Board Policy 2.6.9.2.

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SY 11-12:10 First Reading - B2.7.11.3

The headmaster recommended:

Current reading: Applicants for preferential tuition assistance who do not hold a religious activities visa must present at the time of application:
Proposed reading: Applicants for preferential tuition assistance who are not members of a pre-approved mission must present at the time of application:

MSC to accept as first reading.

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SY 11-12:11 First Reading - B2.7.11.3.2

The headmaster recommended:

Current reading: A statement as to primary purpose in Japan, description of missionary endeavor, indication of time commitment, source(s), and amount of support.
Proposed reading: A statement as to the primary purpose in Japan, qualification (usually ordination or personal ministry history), description of missionary endeavor, indication of time commitment, and proof of income statements (for both spouses if applicable).

MSC to accept as first reading.

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SY 11-12:12 Executive Session

The board went into executive session.

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SY 11-12:13 Financial Reports

MSC to receive financial reports for April, May, June, July, and August of 2011.

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SY 11-12:14 Audit Approval

The Audit Committee recommended the provisional acceptance and approval of the audit for the year ending June 30, 2011, dependent on final review by the Audit Committee of the original copy received from the auditor.

MSC to provisionally accept and approve the audit for the year ending June 30, 2011, dependent on final review by the Audit Committee of the original copy received from the auditor.

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SY 11-12:15 Approval of Auditor's Findings and Recommendations

The Audit Committee recommended the provisional acceptance of the auditor's findings and recommendations for the year ending June 30, 2011, dependent on final official copy will be reviewed by the Audit Committee.

MSC to provisionally accept the auditor's findings and recommendations for the year ending June 30, 2011, dependent on final reivew by the Audit Committee of the original copy received from the auditor.

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SY 11-12:16 Executive Committee Report

The Executive Committee minutes were presented.

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SY 11-12:17 Second Reading - B2.10.12 (Cf. 10-11:200)

The board accepted the following on May 24, 2011, as a first reading:

Current: Fail to establish an annual fund-raising program that meets clearly articulated board-approved goals.
Proposed: Fail to to maintain a fundraising plan, assessed annually, which includes clearly articulated goals.

MSC to approve as second reading.

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