Apparel and Gear

Students, teams or groups that wish to purchase custom and non-CAJ provided apparel (including t-shirts) or gear for their own group must follow this process.

Note: Items that are to be sold as a fundraiser must be approved by the Department of Development, divisional principal, and head of school. All fundraising requests must be approved separately.

1. Students must first get written permission to purchase and distribute the item from the Department of Development, team coach or sponsor, and the divisional principal using this form: Apparel and Gear Approval Form.
   • The design must also be approved by the Department of Development, coach or sponsor, the athletic or fine arts director, the divisional principal, and the head of school.
   • The overall design must include CAJ branding in most cases: CAJ or Christian Academy in Japan. If the word “Knights” is on the apparel then CAJ, Christian Academy in Japan, or CAJ’s logo also need to be on the design.
   • Students cannot create or draw their own Knights mascot. 
   • For student-created clothing, the gear needs to be one of three colors unless otherwise approved: royal blue, gold, or white. The shirts also need to include the following colors:
     • Royal blue colored gear: the design needs to include gold
     • Gold colored gear: the design needs to include royal blue
     • White colored gear: the design needs to include royal blue and gold
   • The purchase process should be discussed with the CAJ purchasing manager or CAJ business manager before proceeding.
   • In most cases the items should be ordered by CAJ and the families billed by the school. Exceptions must be approved in advance by the business manager.
2. Students and parents must be contacted before the items are ordered, informed of the price, shown the design when possible, and clearly told that the purchase is voluntary.
   • There can be no pressure or expectation put on purchasing non-uniform or non-required gear or items.
   • Students and parents must indicate before the items are ordered that they are committed to the purchase by signing this form:  Parent Permission Apparel and Gear Form.
     • The student organizer(s) should fill out all information on the parent permission form except student name, parent signature, and dates.
     • It is okay to put the same information into an email and print parent responses that indicate they understand the type of item being purchased, the approximate cost, and that their account will be billed.
3. Students will submit the signed purchase forms and complete the ordering process with the business office purchasing manager. 

All forms must be submitted before March 31st. Forms are not accepted in December, May, or June.

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