Budget

Academic departments and classroom:

• Every department and K-5 classroom has a budget that has been approved for the school year.
• To order something, approval is necessary.
• After speaking to your department chair, please fill out a purchase order (found in the business or academic offices) and have it signed by your principal, who will send it to the business manager to process the order.
• Always obtain your supervisors’ approval (department chair and principal) before ordering or buying anything that CAJ will pay for.
• Remember that orders from abroad take at least one or two months to get here.

Process and posting (Business Manager):

• All school expenditures are guided by annual operating and capital budgets approved by the board of directors and the board of councilors.
• These budgets are prepared using input from staff members and submitted to administrators by department chairs.
• The division leaders, head of school, and business manager review the requests, discuss them with department heads, and then compile the budget for presentation to the boards.
• The head of school recommends a budget to the board for approval.
• Budget fund balances are not carried over to the next school year.
• The school's budget year begins on April 1 and ends on March 31.
• The process of compiling a new budget begins in December and January.
• Textbook orders are normally sent out by April 1 (see Textbooks and Supplies - Ordering Procedures).
• The board approves the new budget in February.
• The account books are closed on March 31 in preparation for an annual audit by a certified public accounting firm.
• Monthly budget reports are posted in SOPHIE to keep everyone informed on the budget status.
• Generally, invoices are paid in the budget year in which goods are received.

Capital Budget

Generally, items having a value of over ¥50,000 will be considered capital items for budget purposes.