2014, May 20 Board of Councilors Minutes

CAJ Gakkou Houjin Board of Councilors Meeting
May 20, 2014, 8:45 a.m.
Matsukawa Place, Higashi Kurume, Tokyo

1 Devotions
2 Attendance
- 2.1 Present
3 Proxies
- 3.1 Absent
- 3.2 Ex-Officio
4 SY 13-14:10 Call to Order
5 SY 13-14:11 Election of the Meeting Chair
6 SY 13-14:12 Approval of the agenda
7 SY 13-14:13 Signers of the Minutes
8 Presentation of the Audit
9 SY 13-14:14 Acceptance of the Audit
10 SY 13-14:15 Election of the Board of Councilors
11 SY 13-14:16 Election of the Board of Directors
12 SY 13-14:17 Approval of the Supervisor-Auditors
13 SY 13-14:18 Election of the Board of Councilors Chair
14 SY 13-14:19 Election of the Board of Councilors Vice Chair
15 SY 13-14:20 Election of the Board of Councilors Secretary
16 SY 13-14:21 Further Review of Board of Councilors Operating Procedures
17 SY 13-14:22 Ad Hoc Committee Appointment
18 Discussion of Proposed Version of Article II
19 Report on Head of School Search Process
20 Review of Role of Board of Councilors
21 Date of Next Meetings
22 Review of the May 20, 2014 Minutes
23 SY 13-14:23 Approval of the May 20, 2014 Minutes
24 Closing Prayer
25 SY 13-14:24 Adjournment
26 Signatures: May 20, 2014 Christian Academy in Japan Board of Councilors Minutes Approved

Devotions

Gaius Berg led the board in devotions on a biblical response to wealth. The board then prayed.

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Attendance

Present

Melinda Balona (Member at Large)
Gaius Berg (for WorldVenture and Alumni Representative)
Pauline Carlson (ECC)
Michael Essenburg (Staff)
Andrea Johnson (ECC)
Paul Johnson (Member at Large)
Gerald May (TEAM)
Lawrence Mutenda (Member at Large)
Aileen Selander (TEAM)
Paul Tsuchido Shew (Member at Large and Educator)
Lawrence Spalink (CRJM)
Steven Tarter (SEND International)
Brian Vander Haak (Head of School)
Suzanne Warren (OMS)
Jonathan Winter (SEND International)
Yew Keong Wong (OMF for OMS)

Proxies

Ken Taylor (WorldVenture) gave his proxy to Gerald May (TEAM).

Absent

Misook Gho (CRJM)
Kenichi Shinagawa (Member at Large)

Ex-Officio

Stoesz, Karen (Observer)

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SY 13-14:10 Call to Order

The meeting was called to order at 9:00 a.m. with seventeen of the nineteen (17/19) Councilors present (1 by proxy). Ten members (a majority) are necessary to establish a quorum.

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SY 13-14:11 Election of the Meeting Chair

Michael Essenburg moved and Paul Tsuchido Shew seconded to elect Gerald May to serve as meeting chair.

The motion passed.

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SY 13-14:12 Approval of the agenda

Steven Tarter moved and Pauline Carlson seconded to approve the agenda, with the addition of election a vice chair and a review of the Act of Endowment, Chapter 4.

The motion passed.

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SY 13-14:13 Signers of the Minutes

MSC to designate Aileen Selander and Lawrence Mutenda, in addition to Board of Councilors Chair Gerald May, as signers for the minutes of the May 20, 2014 Board of Councilors meeting.

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Presentation of the Audit

Rick Seely presented the Independent Auditor’s Report from the Nagao Accountancy Corporation for the fiscal year ended March 31, 2014.

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SY 13-14:14 Acceptance of the Audit

Moved by Jonathan Winter and seconded by Pauline Carlson to accept the Independent Auditor’s Report from the Nagao Accountancy Corporation for the fiscal year ended March 31, 2014.

The motion passed.

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SY 13-14:15 Election of the Board of Councilors

Moved by Michael Essenburg and seconded by Andrea Johnson to approve the following slate of nominees for the Christian Academy in Japan Board of Councilors for July 1, 2014 – June 30, 2016:

Balona, Melinda (Member at Large)
Berg, Gaius (for WorldVenture and Alumni Representative)
Buchholtz, Grant (ECC)
Carlson, Pauline (ECC)
Johnson, Paul (Member at Large)
King, Dixie (OMS)
Leenders, Johanna (for CRJM)
May, Gerald (TEAM)
Mutenda, Lawrence (Member at Large)
Selander, Aileen (TEAM)
Shew, Paul Tsuchido (Member at Large and Educator)
Shinagawa, Kenichi (Member at Large)
Spalink, Lawrence (CRJM)
Stoesz, Karen (SEND International)
Tada, Hiroaki (Staff Member)
Taylor, Ken (WorldVenture)
Vander Haak, Brian (Head of School)
Warren, Suzanne (OMS)
Winter, Jonathan (SEND International)

The motion passed unanimously.

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SY 13-14:16 Election of the Board of Directors

Moved by Lawrence Spalink and seconded by Paul Tsuchido Shew to approve the following slate of nominees for the Christian Academy in Japan Board of Directors for July 1, 2014 – June 30, 2016:

Berg, Gaius (for WorldVenture)
Carlson, Pauline (ECC)
Leenders, Johanna (for CRJM)
May, Gerald (TEAM)
Shinagawa, Kenichi (Member at Large)
Stoesz, Karen (SEND International)
Warren, Suzanne (OMS)

The motion passed unanimously.

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SY 13-14:17 Approval of the Supervisor-Auditors

Moved by Steven Tarter and seconded by Lawrence Mutenda to approve Taizo Morimoto and Sobi Abraham as Supervisor-Auditors for July 1, 2014 – June 30, 2016.

The motion passed unanimously.

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SY 13-14:18 Election of the Board of Councilors Chair

Moved by Lawrence Spalink and seconded by Paul Johnson to elect Gerald May as Board of Councilors Chair for July 1, 2014 – June 30, 2016.

The motion passed.

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SY 13-14:19 Election of the Board of Councilors Vice Chair

Moved by Lawrence Spalink and seconded by Steven Tarter to elect Lawrence Mutenda as Board of Councilors Vice Chair for July 1, 2014 – June 30, 2016.

The motion passed.

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SY 13-14:20 Election of the Board of Councilors Secretary

Moved by Brian Vander Haak and seconded by Jonathan Winter to elect Paul Tsuchido Shew as Board of Councilors Secretary for July 1, 2014 – June 30, 2016.

The motion passed.

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SY 13-14:21 Further Review of Board of Councilors Operating Procedures

Moved by Pauline Carlson and seconded by Andrea Johnson to table the proposed changes to the Board of Councilors Operating Procedures until the next Board of Councilors meeting and to appoint an ad hoc committee to provide a further review of the Board of Councilors Operating Procedures, including a review of election procedures.

The motion passed.

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SY 13-14:22 Ad Hoc Committee Appointment

Moved by Pauline Carlson and seconded by Andrea Johnson to appoint Gerald May, Lawrence Mutenda, Paul Tsuchido Shew, Brian Vander Haak, and Michael Essenburg to the ad hoc committee on the Board of Councilor Operating Procedures.

The motion passed.

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Discussion of Proposed Version of Article II

The board reviewed and discussed the proposed version of Article II.

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Report on Head of School Search Process

Pauline Carlson reported on the head of school search process.

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Review of Role of Board of Councilors

Gerald May, chair, encouraged board members to regularly review the minutes of the Board of Directors and to provide requested input.

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Date of Next Meetings

The next meetings of the Christian Academy in Japan Board of Councilors are scheduled for March 10 and May 19 of 2015 at Matsukawa Place, Higashi Kurume, Tokyo.

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