MS School Information

Acronym and Term Directory

ADs

CAJ's Athletic Directors (ADs) run our extensive sports program and are the liaison between CAJ and the KPASSP league.

ACSI

Association of Christian Schools International (ACSI) is an organization that CAJ is affiliated with that provides training and curriculum materials, sponsors conferences, and provides information about best practices in Christian education.

ACT

American College Testing (though now they are officially just ACT) is a test similar to the far more common SAT.

AED/CPR

Many of our staff are trained in first aid including Automatic External Defibrillator (AED) and Cardiopulmonary Resuscitation (CPR) training. There are several AED units on campus.

Annex

The Annex refers to offices and meeting areas located in the former hostel building towards the back of campus. Please check with the business office if you need help finding a particular office or staff person.

AOCR

The Academic Office Conference Room (AOCR) is a room in the academic office that is often used for meetings.

AP Classes

Advanced Placement (AP) classes are available for students to in the high school. More information is available in the high school handbook here.

ARK

ARK stands for Arts, Recreation and Kitchen (or Kiosk). It is the building bordering the playing field housing tha cafeteria and kitchen, the band room, and the multi-purpose room (MPR).

Artscape

Artscape is a once-a-year opportunity for international school students to have their art displayed downtown (typically at the Children's Castle). It is not a competition, and the artwork is selected and hung by the art teachers from each school.

ASIJ

American School in Japan (ASIJ) is an international school in Tokyo that is part of the KPASS (Kanto Plain Association of Secondary Schools) group that CAJ also belongs to.

A-13

A-13 is the large music classroom in the lower level of the auditorium building.

Bake Sales

Individual fundraisers often take the form of Bake Sales which involve students making a variety of baked goods to sell to raise money for approved fund raising projects. See also Concessions.

BOCR

The business office conference room (BOCR) is a room near the main entrance of the school where meetings are scheduled.

Co-curricular

Activities outside of, but connected to, CAJ's curriculum (extra-curricular) for which students do not receive academic credit (or a grade on their report card). Co-curricular activities include sports, parts of our music program, academic KPASS events such as Brain Bowl and Math Field Day, theater, etc.

Commencement Ceremony

Graduation ceremony

Concessions

Food sales at events are often called concessions when they are run by student organizations. The seniors run concessions at many sporting events held on CAJ's campus (home games) to raise money for their senior service project. Individual fundraisers often take the form of Bake Sales which involve students making a variety of baked goods to sell to raise money for approved fund raising projects.

Credit

Courses in the secondary count as Credits which count toward graduation requirements.

Culminating Events

Held at the end of each semester in the high school, culminating events include exams, presentations, and other assessments intended to asses progress over that semester or year. High school students are only required to be on campus during their assigned culminating events times.

CSI

Christian Schools International (CSI) is an organization that CAJ is affiliated with that provides training and curriculum materials, sponsors conferences, and provides information about best practices in Christian education.

Diploma

The certificate awarded graduating students who have completed all the necessary requirements.

DoDD

Department of Defense Dependent (DoDD) schools are US military sponsored schools around the world. CAJ regularly competes with DoDD schools in the Asian region. Attending events at DoDD schools usually involves getting clearance to attend in advance. Contact the athletic coordinators or the office if you have questions.

EAL

English as an Additional Language (EAL) is one of a number of terms to identify students who are learning English as an additional language. We transitioned from the term ESL (English as a Second Language) in the Fall of 2012.

EARCOS

East Asia Regional Council of Schools (EARCOS) is an organization that CAJ is affiliated with that sponsors conferences and provides information about best practices in international education. EARCOS hosts major Asian-region conferences for teachers and administrators.

Freshman

Ninth grader (student in first year of high school).

ES

Elementary School (ES) division: Grades K-5 at CAJ.

FAC (Fine Arts Coordinator)

CAJ’s Fine Arts Coordinator runs the extensive Fine Arts program and is the liaison between CAJ and the KPASSP league.

Freshman

Ninth grader (student in first year of high school).

GPA

Grade Point Average (GPA): see high school handbook entry on Grading for more information.

GT

Gospel Team (GT) is a summer outreach program run by hi-B.A. that many of our students participate in.

Harvest Hall

Harvest Hall is a meeting room in Matsukawa Place, a building adjacent to our campus, that is used for many school events.

HiBA (hi-B.A.)

High School Born Againers (hi-B.A.) is a very active youth group that many of our high school students participate in. It is not directly affiliated with CAJ, but we support them by allowing advertising and access to our resources and students.

HS

High School (HS) division: Grades 9-12 at CAJ. Grade 9 = freshman | Grade 10 = sophomore | Grade 11 = junior | Grade 12 = senior

IEP/OAP

Individual Education Plans (IEP) and Official Accommodation Plans (OAP) are for students with identifiable special needs. These plans are monitored by the Support Team. Contact the Guidance Office if you have questions.

ISSH

International School of the Sacred Heart (ISSH) is an international school in Tokyo that is part of the KPASS (Kanto Plain Association of Secondary Schools) group that CAJ belongs to.

JAM

Jesus and Me (JAM) is a middle school program run by KBF (Kurume Bible Fellowship, a church that rents our facilities). JAM is not directly affiliated with CAJ, but we support it by allowing advertising and access to our resources and students.

JCAA

Japan Christian Academy Association (JCAA) is an organization that allows US citizens to donate to CAJ and receive a tax deduction receipt.

JCIS

Japan Council of International schools (JCIS) is an education and advocacy group of English language international schools in Japan that CAJ is a member of.

Junior

Eleventh grader (student in their 3rd year of high school).

Junior Varsity

High school sports are typically divided into Varsity (the top team) and Junior Varsity (a team or teams of students at the level below Varsity)

KBF

Kurume Bible Fellowship (KBF) is an international church that rents CAJ's campus and holds services there each Sunday. KBF is not directly affiliated with CAJ.

KPASSP

The Kanto Plain Association of Secondary School Principals (KPASSP) is a group of international and local DoDD schools that have joined together to form a league for competition and collaboration in sports, fine and performing arts, and other activities.

Lettering / Letterman

Students can qualify for "letters" or awards based on their participation in sporting and some fine arts events. See the athletic and student handbooks for more information.

LRC

The Learning Resource Center (LRC) works with students of all abilities to help them achieve academic success.

LT

The Leadership Team (LT) is the administration group that includes the head of school, the three divisional principals, the director of the SSS division, and the business manager.

Matsukawa Place

Is the housing, office, and meeting complex next to the auditorium and dining hall, but it is not officially part of our campus.

Meet and Greet

A day, usually several weeks after school starts, where parents have an opportunity to learn more about their children's CAJ experience (formerly referred to as “Back to School Day”.

Mini Gym

Is the small gym area located on the upper floor of the gym building accessible from the lobby.

MK

Missionary Kid (MK) - an internationally recognized term which identifies the children of missionaries.

MPR

The Multi-purpose Room (MPR) is a room located on the ground floor of the ARK with multiple uses.

MS

Middle School (MS) division. At CAJ middle school includes grades 6, 7, and 8.

NHS

The National Honor Society (NHS) is an internationally recognized group that high school students can seek to become members of. CAJ has an official chapter, and information is available from the Guidance Office.

NIV

CAJ students use New International Version (NIV) Bibles for schoolwork.

Packets

Collections of papers or other materials distributed to students or parents.

Pep Rallies

Pep rallies are occasional events to raise school spirit and often to promote a particular sport. They are often organized by student councils in the secondary.

PIP (Parents in Prayer)

Parents in Prayer (PIP) is a PTA-sponsored activity open to all parents.

PSAT

The Preliminary Scholastic Aptitude Test (PSAT) is administered in high school to help students in grades 10 and 11 prepare for the SAT.

PTA

CAJ has a very active Parent Teacher Association (PTA).

RCE

RCE is an organization able to receive funds for US-based donations to CAJ or for the support of CAJ staff members

Rubric

A rubric is a scoring tool that indicates what criteria an assignment or examination will be assessed on.

SAT

The Scholastic Aptitude Test (SAT) is a test that is widely required for admission to western colleges and universities. As a convenience for our students and families, CAJ is a registered SAT testing center. CAJ's Guidance Office has information about preparing for the SAT test. The registrar can answer questions about registering for the test.

Salutatorian

The graduating student with the second highest GPA (grade point average) while at CAJ. (see valedictorian)

Secondary

The term secondary refers to the middle school (grades 6-8) and high school (grades 9-12) divisions.

Senior

Twelfth grader (student in final year of high school).

Senior Comprehensives (Comps)

The Senior Comps (comprehensives) are a year-long culminating assessment involving research, writing, a hands-on project, and a public presentation on a day in May.

Sophomore

Tenth grader (student in second year of high school).

Spirit Week

Spirit weeks are typically run by student councils in the secondary, and involve activities to generate school spirit (dress up days, pep rallies, etc.).

SSS

School Support Services (SSS) is the division of CAJ that works with homeschool families and affiliated schools.

Stories Plus

Is a program for SSS (School Support Services) preschoolers usually meeting twice a month.

Support Team

Our Support Team works with students with identified special needs and operates our Learning Resource Center (LRC).

SWOW

The School With Out Walls (SWOW) program in the HS is a week in October during which regular high school classes are suspended and each grade embarks on leadership training activities or field trips.

TAP

CAJ's Tuition Assistance Program (TAP) funds are available by application from the business office.

TCK

Third Culture Kid (TCK) is an internationally recognized term that identifies someone who as a child spent a significant period of time in one or more culture(s) other than his or her own, thus integrating elements of those cultures and their own birth culture into a third culture. TCKs tend to have more in common with one another, regardless of nationality, than they do with non-TCKs from their own country.

TELL

Tokyo English Life Line (TELL) is a non-profit counseling center. The Guidance Office can provide more information.

TOEFL

Test Of English as a Foreign Language. Some western universities require this for international students.

Transcript

Is the official record of classes, grades, and other key information provided to other schools when students transfer and to colleges upon request.

Valedictorian

The graduating student with the highest GPA (grade point average) while at CAJ. (see salutatorian)

Varsity

High school sports are typically divided into Varsity (the top team) and Junior Varsity (a team or teams of students at the level below Varsity)

WASC

The Western Association of Schools and Colleges (WASC) is the organization that accredits CAJ. Accreditation serves as an indication that our program is in line with recognized standards.

Wilderness Camp

Is a multi-day hiking trip undertaken by the junior class (11th grade) during SWOW (School With Out Walls) week in the fall.

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Information for the New Academic Year

日本語版は、英文の後にあります。

Dear parents/guardians and CAJ students:

We are preparing for our 75th year at CAJ. School for all students begins on Tuesday, August 20. We are looking forward to welcoming each of our students and families back and working together to make 2024-2025 an excellent school year for us all. Our school year calendar at a glance can be found on our website.

Newly enrolled families are requested to attend an important New Family Orientation program on Monday, August 19, 10:00-12:00. We will begin our meeting in the Auditorium.

This letter contains a lot of information needed for new and returning families to prepare for next year. Please carefully read the whole newsletter and take note of important dates and things you need to do before school begins.

Dates to know in August

• August 12: Health forms due
• August 19: New Family Orientation
  • 9:50: Arrive
  • 10:00-12:00: Orientation
• August 20: First day of school
  • Elementary School: half day in the morning, 8:30-12:00
  • Middle School: half day in the morning, 8:30-12:00
  • High School: half day in the afternoon, 1:00-3:30
  • All school forms are due on this day, by 8:30
• August 21: Full day
  • Wednesday schedule to begin at 9:30
• September 16: Meet and Greet
  • More details to come by the beginning of September

Calendars

All school calendars are posted on the CAJ website and can be subscribed to or viewed from this page. These are essential tools of communication for our community. Class calendars will be updated at the beginning of the school year.

Contact Your Child's Principal With Questions or Concerns

Most of your questions can be answered by information in our handbooks (Elementary School, Middle School, High School) or on our website, but if you have questions or concerns, please contact your child's principal: Jean Hino, ES; Renee Van Druff, MS; Tyrone Fambro, HS.

Required Forms

Please view all forms for your family on the school forms page. It is very important that all required forms are returned by the due dates. Forms may include Health forms, Address Update Form, Student Information Form, Waiver and Indemnity Form (one for each student), and Parent Responsibility Agreement/Parent Code of Conduct for Child Safety. Other forms include Train/Bus Application, Official Document Request, and the Sports Physical.

To view these forms:

1. Go to our website and log in to the Knights Portal.
   1. Log in to the Portal with either your login ID that ends with @caj.ac.jp, or your own Gmail account.
   2. If you have forgotten your login ID, please email: registrar@caj.ac.jp
   3. If you have forgotten your password, please email: techrequest@caj.ac.jp
2. Click on the icon that looks like a clipboard.
3. Some forms must be completed for each child; other forms must be completed once for the whole family.

Family Directory

CAJ's Family Directory is password protected. Access to contact information needs to be restricted to CAJ families. Information should not be shared with anyone else.

When you log in for the first time, you will note that you do not have access to the directory because you have not "opted-in" to share your information. Please opt-in to share your family information (and hence have access to other families' information). Please note that changes may take up to two business days to process.

Name Tags

For security reasons, we ask that all adults on campus wear CAJ name tags during regular school hours. New families will receive a CAJ name tag in August. Name tags have the added benefit of being welcoming for new families who have many new names to remember.

Essential Policies

It is important that all our families are aware of our policies. These policies can be found in our handbooks (Elementary School, Middle School, High School). We also have a handbook for Parents that covers policies across the school.

The following policies are especially important for protecting our children and each other:

• Child Protection Policy (English, Japanese)
• Communicable Disease Prevention Policy
• Food Allergy Policy - including a reasonably nut-free campus

As you shop for back-to-school clothes, you may want to review our policy on dress code.

PTA

Our Parent-Teacher Association (PTA) is an important part of our life together at CAJ. Information about PTA activities and your own involvement can be found on the PTA section of the website.

• A welcome letter from the PTA president will be sent directly to your email account.
• A form for volunteering can be accessed here.
• The PTA hosts prayer meetings.

Japanese Version — 日本語版

保護者の方々へ、

CAJは来る新学年度で75周年を迎えます。新学期は全学年、8月20日、火曜日から始まります。一人ひとりの生徒、そして保護者のみなさまをお迎えできることを心より嬉しく思います。そして皆様と一緒に、2024-2025年度を素晴らしい年にしていけることを、心待ちにしております。学校の年間スケジュールはこちらをご覧ください。

初めてCAJに入学される児童生徒とそのご家族は、8月19日（月）午前10時から午後12時まで大切なオリエンテーションがありますので、、入学する学年にかかわらず全員、必ずご参加ください。オリエンテーションは講堂で行います。

来年度に進学されるご家庭にも、また、初めてCAJで学校生活を始められるご家庭にも、新学年度を迎えるにあたって、お伝えすることが沢山あります。こちらをよく読んで、重要な日付を確認し、学校が始まるまでにしなければいけないことを、再度確認しておいてください。

8月の大切な日付

• 8月12日: ヘルスフォーム提出期限
• 8月19日: 新しいご家族のオリエンテーション
  • 9:50までに到着
  • 10:00-12:00 オリエンテーション
• 8月20日
  • 初等部-- 午前 (8:30 - 12:00)
  • 中等部-- 午前 (8:30 - 12:00)
  • 高等部-- 午後 (13:00 - 15:30)
  • 提出書類締め切り（8:30 amまで)
• 8月21日
  • 全日の通常授業開始、通常水曜日の始業時間、午前9時30分
• 9月16日　Meet and Greet（詳細は9月半ばにお知らせいたします）

年間予定表

全ての学校行事のカレンダーは、CAJウェブサイトに記載されております。このページから閲覧または配信設定ができます。学校からの連絡事項などの大切な情報源となりますので、ぜひご利用ください。なおクラスカレンダーは、学年度初めに更新されます。

ご質問、懸念事項は各校長へご連絡ください

ほとんどの問い合わせは、ハンドブック （小学校, 中学校, 高等学校） やウェブサイト上で回答が得られますが、ご質問や懸案事項がございましたら、お子様の属する学部の校長にご連絡ください。(小学部: Jean Hino, 中学部: Renee Van Druff, 高等部: Tyrone Fambro)

必要書類

ファミリーウェブサイト上のスクールフォームに目を通してください。必要書類全てを記入し、提出期限を厳守して頂きますようお願いいたします。必要なフォームは、Health forms, Address Update, Student Information form, Waiver and Indemnity form (このフォームは生徒１名ずつ記入してください）、Parent Responsibility Agreement/Parent Code of Conduct for Child Safety などです。その他に、定期券購入に必要なTrain/Bus Application、 成績表や在籍証明書などを申請するためのOfficial Document Request、 部活動に参加するためのSports Physicalがあります。

これらの書類は以下の方法でアクセスできます：

1. CAJウェブサイトからKnights login をします。（ユーザーネームはCAJからお知らせしたEメールアドレス形式のもの、もしくはご自分のGメールのアカウントアドレスです。パスワードは、初回のログイン時にご自分で作成したものです。）
   1. ユーザーネームをお忘れの方は、registrar@caj.ac.jp にご連絡ください。
   2. パスワードをお忘れの方は、techrequest@caj.ac.jp にご連絡ください。
2. クリップボードのように見えるアイコンをクリックします。
3. お子様一人ひとりのフォーム及びご家庭のフォームに記入し、送信をお願いします。

住所録

この住所録は、パスワードで保護されています。住所録は、CAJの関係者以外がアクセスすることのないようにしてください。また、個人情報は、誰とも共有しないようにお願い致します。

初回に ログインをした時は、「住所録へアクセスできません」と記載された画面がでてきますが、これは、あなたの情報をCAJの住所録内で公示するための"opted-in"（登録）がされていないためです。ご自分の情報を住所録内で公示するには（また、他のご家族情報にアクセスするために）、"opted-in"を選択してください。情報の変更があった場合には、ウェブサイト上に反映されるまで２日間（土日祝日、学校休校日を除く）かかります。

ネームタグ（名札)

警備上の理由から、学校時間中、CAJキャンパス内では、全ての大人の方は、ネームタグを必ず身につけてください。新入生のご家族のネームタグは、８月にご自宅へ郵送されます。尚、ネームタグの紐の取り替えについては、アカデミックオフィスへお尋ね下さい。ネームタグは、新しいご家族を歓迎し、お互いの名前を覚えるためにも役に立つツールとなります。

基本的方針

ご家族全員に、私達の方針を知って頂くことは重要なことです。 ハンドブック(小学校, 中学校, 高等学校)や下記のウェブサイト上でご確認下さい。 以下の３つの方針は、CAJの児童・生徒またはお互いを守るために特に重要なものです。

• 児童保護規定 (英語と日本語)
• 伝染性疾患感染予防
• 食物アレルギー、校内ナッツ類持ち込み禁止のガイドラインを含む

尚、新学年度用に服を購入される方は、今一度, ハンドブックの中にある ドレスコード(服装規定)をお読み下さい。　

PTA

PTAは、CAJで学校生活を送る上で、とても重要な組織です。PTA活動にどのように参加していけばいいのか、また数多くのすばらしいイベント情報については、 PTAウェブサイトへアクセスしてご覧下さい。

• PTA会長からのウェルカムレターは、直接、皆様のEメールアドレスに送られます。
• ボランティアフォームは、ここからアクセスして下さい。
• PTA主催のお祈り会についての情報は、こちらをご覧下さい。　

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Please ride safely: Translated from materials provided by the Japanese government

Bicycles are a great way to get around. Please ride safely. (There have been traffic accidents involving bicycles and pedestrians, bicycles and other bicycles, and bicycles by themselves. Many of these have resulted in serious injury or fatalities.)

Please follow bike safety rules and guidelines.

Japanese official guidelines for safely riding a bicycle:

1. Bicycles must, in principle, use the road. Using the sidewalk is an exception.
2. You must ride on the left side of the road.
3. On the sidewalk, pedestrians have priority. If you ride on the sidewalk, you must ride slowly on the road side of the sidewalk.
4. Observe safety rules:
   • No riding under the influence of alcohol, having two people on a bike (except when one is a child who is below six years old), or riding parallel (side by side).
   • Turn on your bike light at night.
   • At an intersection, observe the traffic light or signs, come to a complete stop, and make sure it's safe before proceeding.
5. Children should wear a helmet.

Japanese regulations state that when riding a bike, do not:

1. Ignore a traffic light.
2. Ignore a stop sign.
3. Interfere with pedestrians.
4. Ride in the pedestrian crosswalk (when this interfers with the pedestrians).
5. Ride bicycles in parallel (side by side).
6. Ride on the sidewalk (see guidelines above).
7. Ride on the right side of the road.
8. Ride with 2 people on a single bicycle (except when one is a child who is below six years old).
9. Ride without a bike light when it is getting dark and is dark.
10. Ride while holding an open umbrella.
11. Ride an improperly maintained bicycle (brake problems, no reflectors, etc.).
12. Ride where riding is prohibited.
13. Ride under the influence of alcohol.
14. Ride with excessive speed.
15. Enter a railroad crossing when the bars are coming down or down.
16. Use a cell-phone (talking, looking at the screen).
17. Carry big baggage.
18. Use headphones.

You will be held responsible if you cause an accident with your bicycle:

• If you cause the injury or death of another person, you may be held criminally liable for "gross negligence resulting in death or bodily injury."
• For civil liability, you will be responsible for compensating the victim for damages.

Campus Security

The CAJ campus is clearly defined by gates, fences, and walls. The campus is private property, reserved for the use of CAJ community members and others by invitation.

1. Official supervision by teachers on campus begins at 8:00 a.m. and ends at 4:00 p.m. each day, Monday through Friday. CAJ assumes no responsibility for students on campus before 8:00 a.m. or after 4:00 p.m. or on weekends. It is the parents’ job to monitor the whereabouts of their children and exercise appropriate intervention if the parents’ wishes are not obeyed. School buildings will be closed after 4:30 pm. Offices will be closed at 5:00pm.
2. Once students have arrived on campus in the morning, they may not leave until the school day is over.
3. At no time should students be inside any facility without the permission and supervision of an adult. Students who want to use a facility outside of school hours must ask a supervisor to complete and submit a Facilities Usage Request Form at least one week in advance.
4. CAJ holds students accountable for appropriate behavior to and from school. Any misbehavior before, during, and after school hours (including smoking, drinking, stealing, vandalism and other disrespectful behavior) will be handled by principal as if it had occurred on the campus.

Overview

The Christian Academy in Japan strives to promote mental, physical, and spiritual health from a biblical perspective. In striving toward this goal, we strive to balance the needs of the individual with those of the community. One of our efforts to that end is the prevention, control, and containment of communicable diseases.

Common Communicable Diseases

1. Diseases which are transmitted through casual contact or airborne route may include, but are not limited to:
   • Common childhood diseases
   • Strep throat
   • Influenza
   • Lice
   • Tuberculosis
2. Immunization Schedule — CAJ strongly recommends that students' basic immunizations be completed according to the Japanese or US schedule. In order to encourage parents to complete immunizations, this recommendation will be included in the student handbook, parent letters,, etc., whenever applicable. The school nurse will maintain student records of immunization data, waivers, and exclusions, and issue exposure notices as needed in order to reduce continued transmission of disease.
3. Health History and Physical Examination Forms — The head of school, in consultation with the school nurse, will exclude students from school who fail to submit the completed Health History and Physical Examination Forms by the first day of school. These forms, required of all new students and those entering grades 6 and 9, include a student’s medical history, immunization data, and a physical examination dated within 6 months from when the student begins classes. TB screening dated within 6 months from when the student begins classes is required for all new students and those entering grade 6. Exceptions will be allowed at the discretion of the school nurse. For new students and students entering grades 6 and 9 who participate in co-curricular sports, the Health History and Physical Examination forms will be valid for one calendar year from the date of the physical examination. All other middle school and high school students participating in co-curricular sports must submit a yearly sports physical. (SY 00-01: 186; SY 01-02: 85)
4. Waivers for Parents Refusing Immunization — Parents who refuse immunizations for their children must sign a waiver stating that they absolve the school of any liability related to the possible consequences to these children in the event of an outbreak of a communicable disease at school or during school activities. The waiver includes an understanding that the school may exclude non-immunized children from school for a specified period of time if certain communicable diseases are found at school.
5. Exclusion From School — The head of school or school nurse may exclude students from school who are suspected to have or are diagnosed with a communicable disease, or whose exposure to a communicable disease may threaten the well-being of that individual. The school nurse may request a physician's note documenting a student's health status upon returning to school following any communicable disease.
6. School Closings for Communicable Disease Outbreaks — The decision to close school due to communicable disease outbreaks will be made by the head of school. Consultation on such decisions may be held with the school nurse, the occupational health doctor, and the leadership team.
7. Sharing of Medical Information — Individuals known to have or carry a communicable disease may be asked to submit medical information to the head of school and school nurse. It is within the head of school and/or school nurse's prerogative to share this information with other staff members if necessary.

Serious Chronic or Communicable Diseases

1. Serious infectious diseases transmitted by blood-borne pathogens through contact with bodily fluids include, but are not limited to, hepatitis viruses and HIV.
2. In the event a prospective student or employee has a serious chronic condition or any infectious communicable disease (HIV, hepatitis, TB, etc.), the following procedures will be followed:
   1. Interview — The head of school will conduct an interview including, but not limited to, the student and parent or prospective employee and review with them a recent physician’s report of the person's current health status. The report must have been written within three months. The physician may be contacted directly by the head of school or school nurse.
   2. Consultation Regarding Enrollment or Employment — The head of school will consult with the division principal and school nurse and make a determination about enrollment based on the student's age, grade level, health status, and parent(s) and student's understanding and attitudes toward the disease, as well as the mode of transmission.
   3. In the case of a prospective employee, the head of school will consult with the division principal and school nurse and make a determination about employment, based on the person's age, health status, and understanding and attitudes toward the disease, as well as the mode of transmission.
   4. (IHP) Individualized Health Plan — If the student is enrolled, an individualized health plan (IHP) will be written regarding any accommodations or restrictions the student may need due to the serious chronic condition or the communicable disease. The IHP will be shared with the appropriate staff and will strive to provide for the total well-being of the student, both as an individual and in relationship to the entire school community.
3. Change in Health Status — If a student or employee who is currently at CAJ should later test positive for HIV, hepatitis viruses, etc., that person will be subject to the same procedure.

The CAJ Community

1. Universal Precautions Procedures — In addition to known carriers, the school recognizes the possibility that within the CAJ community there may also be those who are unknown carriers of a communicable disease; therefore, all school personnel shall practice procedures related to the prevention and containment of communicable diseases as described in the CAJ Universal Precautions Procedures. The emphasis of the Universal Precautions Procedures is on the protection of all persons rather than on the identification and discrimination of infected persons. The procedures will be printed in the student handbook and staff hand book, and updated as necessary.
2. Emergency Situations — It is understood that in some emergency situations it may not be possible to apply universal precautions; however, emergency action should never be delayed, since the risk of transmission of blood-borne diseases is too small to justify endangering a child.
3. Health Education — Every effort must be made to provide appropriate health education, including information on the prevention and containment of communicable diseases.

Communicable Disease Health Records

Communicable Disease Health Records

1. As a condition of employment, CAJ will provide an annual staff health examination including a blood test and a chest x-ray. The chest x-ray acts as a screening for tuberculosis.
2. These records must be updated at least once every three years.
3. In the event a prospective employee has a serious chronic condition or any infectious communicable disease (HIV, hepatitis, TB, etc.), the following procedure will be followed:
   1. The head of school will conduct an interview with the prospective employee and review with him/her a report of his/her current health status written in the past three months. The physician may be contacted directly by the head of school or the school nurse.
   2. The head of school will consult with the division principal and school nurse and make a determination about employment, based on the person's age, current health status, and understanding and attitude toward the disease and the method of transmission.
   3. Any restriction of duties will be outlined in writing by the head of school and division principal prior to the beginning of the employee's duties.
   4. Currently employed staff members who test positive for HIV, hepatitis, TB, etc., shall be subject to the same procedure. (Adopted SY 93-94:35; amended SY 97-98:236)

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Communicating With CAJ in English

• Parents and guardians are expected to participate in their child's education by being informed and responsible for all CAJ expectations and communications (Board Policy 2.3.1.2.2). Families who wish to attend CAJ must be able to communicate clearly with the school and the teachers in English. For some families this means having a plan in place to translate English messages to and from the school. This is so we can better assist you with your child's education.

• CAJ does translate some information into Japanese (and less commonly into Korean), but most materials are not translated. Some, but not most, events and meetings have translators provided. If neither parent is fluent in English, you will be asked to indicate your communication arrangements during the application process so that we can better help you and your child achieve your goals.

CAJと保護者の英語でのコミュニケーション

• 保護者の方は、CAJの要望とCAJと保護者との間のコミュニケーションを十分に理解し、責任を持つことによって子供たちの教育に参加するべきです。（理事会規定2.3.1.2.2)。CAJにお子様の入学を希望されるご家族は、学校の教職員と明確に英語でコミュニケーションができなければなりません。 学校との連絡は、全て英語で行われますので、必要であれば、各自で英語に訳す手段を準備しておいてください。これによって、学校は、お子様の教育に対して、より良い支援をすることができます。

• CAJからの情報は、日本語（ごくまれに韓国語）に訳されているものもありますが、そのほとんどのものは、英語で伝えられます。いくつかの行事やミーティングでは、通訳者をご用意いたしますが、ほとんどの場合は通訳者はいません。ご両親がどちらも英語ができない場合は、入学手続きの時に、どのように英語でコミュニーケーションをとるかということを学校に伝えて頂きます。これによって、学校は、お子様の目標達成のためによりよい支援をすることができます。

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Communication With Parents

• CAJ desires to have a close working relationship with parents. Having the ability to check your email and our website is necessary for ongoing communication with CAJ. Email and the website are our primary methods of contact for general information, grades, and announcements about disruptions to our program (closures and delayed openings). Closures and delayed openings are also available as messages on our phone answering system. An internet connection and computer access is also necessary for students to complete homework, practice keyboarding, and be in communication with the school and their teachers.
• In addition to report cards, progress reports, and parent-teacher conferences, we have the following avenues for communication: CAJ Website (includes access to Calendars, announcements, handbooks, the password protected family directory, and grades in the MS and HS), a PTA Back-to School Event in September, division specific newsletters (weekly classroom newsletters in elementary division) and a combined annual Chronicle and Alumni News publication. Parents are asked to inform the school of any email changes and make necessary updates in order to receive all important information from the school.
• To keep parents informed of daily classroom work, an assignment notebook (the Agenda) is given to each student in MS and ES. Many teachers give time at the end of classes to record assignments, and students are expected to take their agendas home each night. Each teacher in MS and HS also publishes an iCal with important due dates that parents and students can subscribe to by going to http://www.caj.or.jp/calendars/index.php.
• CAJ encourages teachers to be in regular contact with parents, and asks that parents communicate concerns or questions to teachers in a timely manner. Please phone the school during the school day or send a note or email. Teachers are not called out of class to take telephone calls; a message can be left on our automatic message service.
• CAJ asks that parents make an appointment in order to discuss an important issue with a teacher or principal. Important matters should not be raised in impromptu settings such as school hallways, co-curricular events, or workshop services.
• If a question or concern is not resolved, please contact the principal.

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Computer and Technology Acceptable Use Policy

Within existing school policy, including Standards of Conduct, technology and digital resources are to be used to support, advance, and enhance learning and productivity in order to achieve CAJ's mission.

• All computer and digital device use is covered by this policy, including (but not limited to) school laptops (see One-to-One Laptop Program), personal computers (see Personal Computers on Campus), tablets, cell phones, etc.
• Appropriate use extends to social media, email, chat, and other online activities. (see also Online and Digital Behaviors)
• Appropriate behavior is expected at all times, including outside of class and off campus.
• Users will demonstrate discernment and caring for others when using computers. Do not use technology in ways that are objectionable, obscene, offensive, or harmful to yourself or others. Students and staff are required to report concerns in accordance with our Mandated Reporting Policy.
• Middle school students may only play assigned games during the specific class the game is assigned, not outside of that class, including lunch, breaks or study halls.
• Users will respect others’ privacy. Do not access or use another’s account or open, read, modify or remove another's files, postings or emails. Do not post pictures or make comments about others online without their permission.
• Appropriate use includes only using computers, digital devices, and the CAJ network for legal activities. If you have a question about whether an application or activity is legal, please consult with the technology team.
• Computers and other digital devices may only be used for school work during class, unless the teacher specifically allows an exception.
• Users are responsible for the safety and security of their account and computer.
• Users are responsible for properly saving and backing up their files.
• Users will be good stewards of computer resources. Do not abuse, damage, or disrupt computers, networks, or other related technology. (see also Graffiti and Vandalism)
• Users will not attempt to bypass CAJ's monitoring and filtering systems (i.e: GoGuardian).
• Authorized staff will access student accounts (including data on the server, on the computer or other devices including cell phones, or online) and monitor usage when deemed necessary.
• Violations of this policy will be reported to the appropriate authority and may result in discipline including the loss of computer privileges.

For more information about technology at CAJ see Technology Guide, Student and Technology Guide, Parent

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Dances

CAJ does not sponsor or promote social dances.

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Dangerous items

Dangerous items such as real or realistic weapons (knives, etc.), lighters, and fireworks are not permitted and will be confiscated.

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Emergency instructions

• Closing: If school is closed because of bad weather or some other emergency, we will:
  • Post the closure on the CAJ website caj.ac.jp
  • Send an emergency closing announcement by email to all CAJ families
  • Activate a school closing message in the academic office 042-471-0022

• Disasters: The school is equipped with generator power as well as emergency supplies of food and water. In the aftermath of a disastrous situation that occurs while school is in session:
  • Until a general “all clear” statement is issued by authorities, students will not be permitted to leave campus without administrative consent or being accompanied by a parent or guardian;
  • No student will use the CAJ telephone unless directed. Cellular phones may be used by students.
• Parental responsibilities are as follows:
  • Ensure that students carry school and other identification cards with them at all times
  • Advise children of the necessary actions and responsibilities if caught en route to/from school

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Event Attendance and Supervision

• Students and parents are welcome and encouraged to attend the variety of school programs, concerts, and sports activities offered throughout the year.
• If a child is a part of the program, the school will supervise the student; but if the child is not participating in the program, the parents are responsible.
• Students who come for events are expected to remain at the event. At programs and during indoor sports events, elementary children are to be supervised by their parents. At no time should students be inside any facility without the permission and supervision of an authorized adult. CAJ assumes no responsibility for students on campus before 8:00am or after 4:00pm (library and LRC until 4:30).
• The mini-gym is open to parents who want to watch the game while supervising their small children (up to and including grade 5). A child should not be sent to play in the mini-gym without having arranged for someone to look after him/her. Small children in the mini-gym without direct parental supervision and middle school students will be asked to return to the main gym.

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